What are the responsibilities and job description for the Senior Executive Assistant position at City of Tallahassee?
About Us
Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida, the City is 30 minutes south of the Georgia state line and one hour north of the Gulf of Mexico.
The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service.
The City of Tallahassee's workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.
Apply On Or Before
Apply on or before 11pm on Monday, April 7th, 2025
Department Name
No Job Description Available
Job Specifications
MAJOR FUNCTION
This is diversified and responsible administrative and customer service work as executive assistant to an Assistant City Manager (ACM). The incumbent performs difficult and varied administrative, secretarial and public and inter-organizational customer service work requiring tact and diplomacy; a thorough knowledge of the organization and programs under the supervisor's jurisdiction; and an immediate knowledge of the supervisor's policies, views (especially in regard to current problems and issues), and special interests. Class incumbents are frequently confronted with emergencies, interruptions, and changing needs. Work is performed under general administrative supervision. Work is reviewed through conferences, accuracy and conformity to policies and by results obtained.
For the complete job specification, listing essential duties and desirable qualifications, go to http://www.talgov.com/employment/hr-job-descriptions.aspx
Minimum Training & Experience
Possession of a high school diploma or an equivalent recognized certificate and five years of professional, staff, administrative, or secretarial and/or office clerical experience; or possession of a Certified Professional Secretary Certificate and one year of the required experience. Successfully completed studies beyond the high school level may be substituted at the rate of 30 semester hours or 720 classroom hours on a year-for-year basis for up to a maximum of two years of the required experience.
Necessary Special Requirements
Ability to type at the rate of 35 correct words a minute.
Salary Range
$20.8354 to $56.5383/hourly. Hiring rate generally will not exceed $36.7865/hour
Driver's License Requirements
Incumbents of designated positions allocated to this class may be required to possess a valid Class E State driver's license.
Benefits Information
The City of Tallahassee offers a comprehensive benefits package, including:
Note: OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the City's benefits programs
How To Apply
Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume.
If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at 850-891-8214.
Equal Opportunity Employer
The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.
Veterans' Preference
Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans' Preference, go to http://floridavets.org/benefits-services/veterans-preference/, or call Human Resources & Workforce Development at (850) 891-8214.To claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Accommodation for Persons with a Disability
If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at 850-891-8950 or at TLHADA@talgov.com Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline.
Apply for Job
Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida, the City is 30 minutes south of the Georgia state line and one hour north of the Gulf of Mexico.
The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service.
The City of Tallahassee's workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.
Apply On Or Before
Apply on or before 11pm on Monday, April 7th, 2025
Department Name
No Job Description Available
Job Specifications
MAJOR FUNCTION
This is diversified and responsible administrative and customer service work as executive assistant to an Assistant City Manager (ACM). The incumbent performs difficult and varied administrative, secretarial and public and inter-organizational customer service work requiring tact and diplomacy; a thorough knowledge of the organization and programs under the supervisor's jurisdiction; and an immediate knowledge of the supervisor's policies, views (especially in regard to current problems and issues), and special interests. Class incumbents are frequently confronted with emergencies, interruptions, and changing needs. Work is performed under general administrative supervision. Work is reviewed through conferences, accuracy and conformity to policies and by results obtained.
For the complete job specification, listing essential duties and desirable qualifications, go to http://www.talgov.com/employment/hr-job-descriptions.aspx
Minimum Training & Experience
Possession of a high school diploma or an equivalent recognized certificate and five years of professional, staff, administrative, or secretarial and/or office clerical experience; or possession of a Certified Professional Secretary Certificate and one year of the required experience. Successfully completed studies beyond the high school level may be substituted at the rate of 30 semester hours or 720 classroom hours on a year-for-year basis for up to a maximum of two years of the required experience.
Necessary Special Requirements
Ability to type at the rate of 35 correct words a minute.
Salary Range
$20.8354 to $56.5383/hourly. Hiring rate generally will not exceed $36.7865/hour
Driver's License Requirements
Incumbents of designated positions allocated to this class may be required to possess a valid Class E State driver's license.
Benefits Information
The City of Tallahassee offers a comprehensive benefits package, including:
- Paid vacation, sick leave, parental, and catastrophic illness leave
- Defined benefit pension and defined contribution plans
- Paid holidays
- Tuition reimbursement
- Medical, dental, and vision insurance
- Life and long-term disability insurance
- Pre-paid legal, critical illness, and auto insurance plans
Note: OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the City's benefits programs
How To Apply
Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume.
If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at 850-891-8214.
Equal Opportunity Employer
The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.
Veterans' Preference
Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans' Preference, go to http://floridavets.org/benefits-services/veterans-preference/, or call Human Resources & Workforce Development at (850) 891-8214.To claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Accommodation for Persons with a Disability
If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at 850-891-8950 or at TLHADA@talgov.com Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline.
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Salary : $21 - $57
