Accounts Payable Specialist

JOB SUMMARY:

The Accounts Payable Specialist is responsible for managing and overseeing the financial transactions related to the payment of vendors and suppliers in accordance with local government regulations. This role plays a significant part in ensuring the efficient processing of invoices, maintaining accurate financial records, and supporting the overall fiscal integrity of the local government. The successful candidate will demonstrate strong attention to detail, exceptional communication skills, and a commitment to maintaining public trust in financial operations.

KEY RESPONSIBILITIES:

• Maintain the city's vendor list, ensuring accurate records of vendors by obtaining and recording W-9 and E-Verify information.
• Process purchase orders and requests, maintaining a current file of approved vendors and contracts.
• Assist departments with the development and evaluation of bids, request for proposals (RFPs), request for qualifications (RFQs), and other procurement methods.
• Liaise with vendors regarding discrepancies, invoice adjustments, and payment inquiries.
• Review and process invoices for payment, ensuring compliance with local government policies and procedures.
• Verify the accuracy of bills related to department expenses in accordance with the city purchasing policies, reconciling invoices to purchase orders and acquiring approvals for variances as necessary.
• Ensure timely payments to vendors, facilitating communication with department heads for appropriate approvals.
• Maintain accurate and organized files for all accounts payable transactions, including invoices, purchase orders, and payment records.
• Provide necessary records and documentation for audits and compliance reviews.
• Generate and distribute memos, notices, and financial reports related to accounts payable functions.
• Support the preparation of financial statements and other departmental reports as required.
• Maintain active communication with management and departmental staff to ensure proper execution of tasks and to resolve payment issues.

Communicate effectively with other government departments and public agencies regarding accounts payable matters.

• Disburse city funds upon approval and ensure compliance with budgetary constraints.
• Operate office equipment and perform general clerical duties, including scanning and filing documents.
• Perform other related duties as assigned by the Finance Director.

QUALIFICATIONS:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Finance, Accounting, Public Administration, or a related field preferred.
• Minimum of two (2) years of experience in accounts payable or finance, preferably within a governmental setting.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail, accuracy, and organizational skills.
• Excellent communication (verbal and written) and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Familiarity with government accounting principles and regulations is a plus.

Applications and job descriptions are available on the 2nd floor of the City-County Administration Building located at 210 Railroad Street, Thomson, GA during the hours of 8:00 a.m. – 5:00 p.m. or online at www.thomson-mcduffie.gov . All applicants must submit an application. Applications must be completed, signed and are opened until filled. EOE

Job Type: Full-time

Pay: $16.63 - $19.12 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• Overtime

Work Location: In person

Salary : $17 - $19