What are the responsibilities and job description for the Confidential Executive Assistant (Library) position at City of Tigard?
JOB
OUR PURPOSEAt the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area.OUR VALUESAt Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.
EXAMPLE OF DUTIES
The Tigard Public Library seeks a detail oriented, proactive problem-solver with excellent communication skills to be our next Confidential Executive Assistant. If you have these skills and you value equity, community, and collaboration, this may be an ideal position for you.The Confidential Executive Assistant provides administrative support to the Library Director and senior managers. Main duties include coordination of scheduling, assistance with meetings, and supporting the work of the Library Board. The Confidential Executive Assistant also organizes data and statistics for reports and budgets, partners with other city departments and divisions to support library operations, and lends a hand at service desks when needed.Coordinates calendars and meetings, creates agendas, takes notes, and follows up with lists of action items for attendees.Compiles stories and statistics on library services for reports and budgets.Liaises with the Library’s advisory board, preparing agendas and taking minutes for the monthly public meetings. Coordinates the annual Library Board presentation to City Council.Collaborates with other city departments and divisions to support library operations.Assists patrons at service desks.Knowledge Skills & Abilities: Strong organizational skills.Knowledge of Microsoft Office 365 suite, including excellent skills with Word, Excel, and SharePoint.Strong communication skills in-person, via email, and by phone.Ability to prioritize and follow through with multiple tasks.Compile and analyze data and statistics.
SUPPLEMENTAL INFORMATION
Union Representation: not applicable for this position.Schedule: This position is 40 hours a week (1 FTE) and has a regular weekday schedule such as 8am-4:30pm Monday-Friday, which may be adjusted periodically for meetings or trainings.How to apply: Please apply online. We do not accept applications via email. Applications must be received by Human Resources by the closing time/date.IMPORTANT: In lieu of resumes and cover letters, the City of Tigard evaluates each applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience.ATTENTION VETERANS: To receive veterans' preference, please upload your DD214/Separation documentation
OUR PURPOSEAt the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area.OUR VALUESAt Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.
EXAMPLE OF DUTIES
The Tigard Public Library seeks a detail oriented, proactive problem-solver with excellent communication skills to be our next Confidential Executive Assistant. If you have these skills and you value equity, community, and collaboration, this may be an ideal position for you.The Confidential Executive Assistant provides administrative support to the Library Director and senior managers. Main duties include coordination of scheduling, assistance with meetings, and supporting the work of the Library Board. The Confidential Executive Assistant also organizes data and statistics for reports and budgets, partners with other city departments and divisions to support library operations, and lends a hand at service desks when needed.Coordinates calendars and meetings, creates agendas, takes notes, and follows up with lists of action items for attendees.Compiles stories and statistics on library services for reports and budgets.Liaises with the Library’s advisory board, preparing agendas and taking minutes for the monthly public meetings. Coordinates the annual Library Board presentation to City Council.Collaborates with other city departments and divisions to support library operations.Assists patrons at service desks.Knowledge Skills & Abilities: Strong organizational skills.Knowledge of Microsoft Office 365 suite, including excellent skills with Word, Excel, and SharePoint.Strong communication skills in-person, via email, and by phone.Ability to prioritize and follow through with multiple tasks.Compile and analyze data and statistics.
SUPPLEMENTAL INFORMATION
Union Representation: not applicable for this position.Schedule: This position is 40 hours a week (1 FTE) and has a regular weekday schedule such as 8am-4:30pm Monday-Friday, which may be adjusted periodically for meetings or trainings.How to apply: Please apply online. We do not accept applications via email. Applications must be received by Human Resources by the closing time/date.IMPORTANT: In lieu of resumes and cover letters, the City of Tigard evaluates each applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience.ATTENTION VETERANS: To receive veterans' preference, please upload your DD214/Separation documentation
