What are the responsibilities and job description for the Assistant City Engineer position at City of Tracy?
Description
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TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: MARCH 28, 2025
Selection Interviews: THE WEEK OF APRIL 14TH
Application Deadline: MARCH 28, 2025
Selection Interviews: THE WEEK OF APRIL 14TH
THE IDEAL CANDIDATE
Our Assistant City Engineer position is a dynamic and innovative leadership role that excels in personnel and project management with a focus on overseeing engineering projects from inception to completion, ensuring adherence to budget, timelines, and quality standards. This individual will support the City Engineer in managing municipal engineering projects and ensure smooth operations within the department. This is a mid-management level position that will assist in managing and developing staff. A successful candidate will have experience in community engagement, staff report writing, and project presentations.
Our Assistant City Engineer position is a dynamic and innovative leadership role that excels in personnel and project management with a focus on overseeing engineering projects from inception to completion, ensuring adherence to budget, timelines, and quality standards. This individual will support the City Engineer in managing municipal engineering projects and ensure smooth operations within the department. This is a mid-management level position that will assist in managing and developing staff. A successful candidate will have experience in community engagement, staff report writing, and project presentations.
The ideal candidate will also develop and implement management strategies to optimize departmental efficiency and project outcomes, review and approve engineering plans, specifications, and contracts and address and resolve any issues that arise during project execution. As a project manager, this position spends much of their time managing staff and helping them see projects to completion. The ability to represent the city in public meetings, providing clear and concise project updates in both writing and through presentations is highly desirable. A successful incumbent will have experience writing staff reports and presenting the reports to City Council. If you are an excellent communicator, thrive in leadership roles, enjoy problem-solving and conflict resolution, and are adaptable this is the position for you! We encourage those interested in this rewarding position focused on project management and strategic planning to apply.
The Assistant City Engineer assumes the role of City Engineer in their absence.
DEFINITION
Under general direction, plans, coordinates, oversees, schedules, supervises, and reviews the work of professional engineering staff within the City’s Engineering division; areas of responsibility include Capital Improvement Program (CIP) planning, design, and construction, permitting and land development services, traffic and transportation engineering programs, and construction inspection; ensures that functions meet all applicable laws, regulations, and City policies related to the City’s Capital Improvement Program (CIP), land development, traffic and transportation, and infrastructure; acts as project manager for major engineering projects, provides complex, technical and responsible support to the City Engineer on engineering matters; assists higher level manager or supervisor with oversight of the City’s Engineering Division; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from assigned supervisory or management staff. Exercises direct and general supervision over assigned staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is managerial classification providing specialized engineering and project management support and direction for a variety of projects within the Engineering Division. The incumbent is responsible for planning, organizing, supervising, reviewing, and evaluating the work of professional engineering staff as well as providing professional-level support to assigned management staff in the areas Capital Improvement Program (CIP) planning, design, and construction, permitting and land development services, traffic and transportation engineering programs, funding and/or financing of infrastructure and construction inspection. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. This class is distinguished from the City Engineer in that the latter has overall responsibility for all functions of the Engineering division and for developing, implementing, and interpreting public policy.
Essential and Marginal Duties
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Assists the City Engineer with major development services functions and activities, including all CIP planning, design, and construction, permitting and land development services, construction inspection, identifying and securing funding for infrastructure projects and real property management.
- Assists with management and participates in the development and implementation of goals, objectives, policies, and priorities for the Engineering Division; recommends, within departmental policy, appropriate service, and staffing levels; recommends and administers policies and procedures.
- Assists in managing and participates in the development and administration of the department annual budget and capital improvement budgets; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
- Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews with the City Engineer; assists with implementation of improvements.
- Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; responds to staff questions and concerns; makes discipline recommendations.
- Conducts CIP planning activities; provides oversight and input into the conceptual design of engineering projects; investigates and resolves problems with scope of work or cost issues of major facility upgrade and replacement projects.
- Analyzes civil engineering plan design, specifications, and consultant and staff comments in accordance with design requirements and municipal and intergovernmental standards and regulations; recommends approval or additional engineering conditions and changes; performs final review and approval of plans for public and private development projects.
- Oversees the development of consultant requests for proposals and qualifications for professional services; evaluates proposals and recommends project award; develops, negotiates, and reviews contract terms and amendments; ensures contractor compliance with City and department standards and specifications and time and budget estimates; reviews design documents to ensure technical integrity; reviews and updates deliverables; analyzes and resolves complex problems that may arise.
- Reviews and approves plans and specifications for CIP; tract and parcel maps, lot line adjustments, and legal reviews; encroachment permits; and other engineering and design documents; conducts public hearings to approve Tentative Parcel maps.
- Meets and confers with contractors, engineers, developers, architects, a variety of outside agencies, and the general public in acquiring information and coordinating engineering matters; provides information regarding City development requirements.
- Serves as a liaison for the department to other City departments, divisions, elected officials, outside agencies, and the public; attends meetings in various locations; provides staff support to commissions, committees, and task forces; participates in community events and workshops that provide public information regarding departmental programs, projects, and services; explains and interprets departmental programs, policies, and activities.
- Participates in the development, administration, and oversight of the Division’s operating and CIP budgets.
- Provides highly complex staff assistance to the City Engineer; conducts a variety of organizational and operational studies, special projects, and investigations; prepares and presents staff reports and other necessary correspondence related to assigned activities and services to various commissions, committees, and boards.
- Attends and participates in professional group meetings; stays abreast of new trends and innovations in engineering; researches emerging products and enhancements and their applicability to City needs; monitors changes in regulations and technology that may affect engineering programs; implements policy and procedural changes after approval.
- Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
- Performs other related duties as assigned.
Minimum Qualifications
KNOWLEDGE OF
- Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
- Principles and practices of leadership.
- Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
- Public agency budgetary, contract administration, administrative practices, and general principles of risk management related to the functions of the assigned area.
- Principles and practices of civil engineering as applied to the planning, design, cost estimating, construction, installation, and inspection of a wide variety of municipal facilities.
- Civil engineering principles, concepts, standards, and practices associated with assigned programs and private development projects.
- Principles and practices of environmental impact assessment and related regulatory processes.
- Methods, materials, and techniques used in the construction of development services projects.
- Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
- Municipal development services activities, including engineering, water, wastewater, streets, transportation, facility, parks, and public right of ways.
- General principles of risk management related to the functions of the assigned area.
- Recent and on-going developments, current literature, and sources of information related to assigned programs and services.
- Applicable federal, state, and local laws, rules, regulations, ordinances, and City policies and procedures relevant to assigned area of responsibility.
- Principles and practices of engineering contract administration and grant proposal writing.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination.
- Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.
ABILITY TO
- Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
- Provide administrative, management, and professional leadership for the division and the City.
- Plan, organize, and direct effective CIP and engineering services and programs.
- Conduct complex civil engineering research projects, evaluate alternatives, make sound recommendations, and prepare effective technical reports.
- Analyze and interpret engineering plans and specifications in accordance with design requirements and applicable standards and regulations.
- Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of engineering programs and administrative activities.
- Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
- Understand, interpret, explain, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
- Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
- Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
- Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
- Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a bachelor’s degree in civil engineering and four (4) years of administrative, supervisory, or management experience in the public sector performing professional civil engineering work.
LICENSES AND CERTIFICATIONS
- Possession and maintenance of a Registered Professional Civil Engineer or Registered Traffic Engineer license in the State of California.
- Possession of, or the ability to obtain, a valid Class C California driver’s license upon appointment.
- May be required to complete National Incident Management System (NIMS) Training.
Additional Information
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City sites, including traversing uneven terrain, climbing ladders, stairs, and other access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas and to conduct inspections may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds or more with appropriate equipment or staff assistance.
ENVIRONMENTAL CONDITIONS
Employees predominately work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical substances and fumes. Employees may interact with members of the public or with staff under emotionally stressful conditions while interpreting and enforcing departmental policies and procedures.
DISASTER SERVICE WORKER
All City of Tracy employees are, by State and Federal law, Disaster Service Workers. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Labor Code. In the event of a declaration of emergency, any employee of the City may be assigned to perform activities which promote the protection of public health and safety or the preservation of lives and property. Such assignments may require service at locations, times, and under conditions that are significantly different than the normal work assignments and may continue into the recovery phase of the emergency. If a “Local Emergency” is declared during the employee’s shift, employees will be expected to remain at work to respond to the emergency needs of the community. If a “Local Emergency” is declared outside of the employee’s shift, employees must make every effort to contact their direct supervisor or department head to obtain reporting instructions as Disaster Service Workers.
The City of Tracy provides a generous benefit package to employees in the Mid-Managers Bargaining Unit. A summary of key benefits is listed below. More information can be found in the Benefit Summary and in the Memorandum of Understanding between the City of Tracy and the Tracy Mid-Managers Bargaining Unit.
Health Benefits - Choice of Kaiser HMO, POS, PPO, and Sutter Health Plus HMO health insurance plans. City contribution fully covers premiums for Kaiser HMO or Sutter HMO with dental and vision and provides a generous contribution towards other plans including Kaiser POS and PPO.
Dental and Vision Plans - Choice of Delta Dental or Bright Now! Dental plans available. VSP is available as the vision plan.
Life Insurance - Individual coverage of $50,000 is fully paid by the City. Supplemental life insurance may be purchased by the employee at an age-based rate.
Retirement Program - CalPERS (formula dependent upon hire date and membership status in CalPERS). Voluntary 457 Deferred Compensation programs available (MissionSquare & Corebridge). The City participates in Social Security.
Paid Leave and Holidays - General vacation accrues at the rate of 96 hours per year the first year and progresses up to 192 hours per year at 16 years of service. Management leave is accrued at 104 hours per year. Maximum accumulation of vacation, management leave, and floating holidays shall be 488 hours. Sick leave is accrued at a rate of 96 hours per year with unlimited accrual. There are 14 paid holidays per year (includes 2 floating holidays).
Management Benefit - Fixed allowance of $960 per year to be used at employee's discretion for job related expenses.
Dependent Care and Medical Spending Accounts - (IRS Section 125) Available to eligible employees on a voluntary basis.
Additional Benefits - Employee Assistance Program, AFLAC, Employee Credit Union, Direct Deposit, Scholareshare529, and Tuition Reimbursement.
Salary : $960
