What are the responsibilities and job description for the Deputy Director of General Services position at City of Tucson?
Posting Close Date:
Applicants must submit their completed application by 02-25-2025 at 11:59 p.m. MST
ABOUT THIS JOB
Position Specific Summary:
The General Services Administrator on assignment as a Deputy Director of General Services position at the City of Tucson’s General Services Department (GSD) assists the Director in the planning, implementing, and administering of functions and resources needed to achieve the strategic objectives and goals of the department. This position oversees the daily operations of the Fleet Services, Warehouse, Facilities, City Projects, Communication-Radio, Energy, Environmental Compliance and Programs, Tucson Convention Center Contract (TCCC) and Real Estate divisions within the department.
Work is performed under the supervision of the General Services Department Director. This position exercises supervision over General Services personnel.
Duties and Responsibilities:
- Oversees leadership personnel in the Fleet Services, Warehouse, Facilities, City Projects, Communication-Radio, Energy, Environmental Compliance and Programs, Tucson Convention Center Contract (TCCC) and Real Estate, in addition to department Administrators. Assists in the recruiting process, plays an active role in the discipline of department staff, and investigates and resolves employee disputes and grievances. Establishes performance expectations, goals, and metrics for leadership personnel and assigned divisions. Provides performance feedback and conducts performance evaluations. Reviews and approves timecards, time off requests, and personnel actions.
- Creates and administers the department’s vision through division activities, ensuring maximum staff productivity and morale. Promotes a safe and healthy work environment by implementing and enforcing safety policies, ensuring prompt responses to address reported hazards or unsafe practices. Ensures division supervision complies with all applicable federal, state, and local laws and regulatory requirements.
- Contributes to the development and implementation of the organization’s strategic plans. Oversees department capital and comprehensive planning that influences the department’s direction for future development, investment, and city alignment. Conducts annual assessment on the condition of division vehicles and equipment for fiscal budgeting and funding. Researches market innovations of software, equipment and vehicles for long-term improvement of department services.
- Analyzes organizational and Tucson community needs and trends, reviewing statistics and opportunities for improvements and efficiency in service deliverables and staff productivity. Participates in the developing and administering of the department’s operating and capital budgets to ensure department services do not negatively impact staff, customers, or the community.
- Communicates with the Department Director, various department leadership personnel, City Manager's office, Mayor & Council, Union personnel external stakeholders, and various city of Tucson community leaders, verbally and in written formats as it relates to the department's goals, plans, and activities. Prepares complex comprehensive public and administrative reports, presentations and documents used by internal and external partners. Serves as a City of Tucson representative for citizen advisory committees on environmental, community, regulatory, and sustainability matters. Participates and represents the department in Grievance committees and Civil Service hearings.
- Collaborates with the Department Director, various department leadership personnel, City Manager's office, Mayor & Council, Union personnel, external stakeholders and various city of Tucson community leaders on the direction of the department’s operations, and short-term and long-term plans. Assists the Department Director in planning, organizing, and coordinating department programs, functions, and activities, some of which may operate on a 24/7 schedule. Collaborates with labor unions to resolve employee disputes, safety matters and to improve the department’s practices and operations.
- Performs all other duties and tasks as assigned. Acts as a proxy in the absence of the Department Director by attending meetings, making informed decisions, and providing department leadership.
Work Conditions as Follows:
- Work schedule may include early morning, late evening, holidays, and incidental weekends. Occasionally visits outdoor worksites with light exposure to physical environmental.
All duties and responsibilities listed are subject to change.
MINIMUM QUALIFICATIONS
Education: Bachelor's degree in related field.Work Experience: Five (5) years of directly related experience.
Preferred Qualifications:
Bachelor's degree in Business Administration/Management, Public Administration, or closely related field.
Valid and Unrestricted Driver's License.
Five (5) years of experience in public administration or general operation programs or services.
Five (5) years of experience in supervision in a directly related functional field.
Demonstrated experience in the administration and operations of the Fleet Services, Warehouse, Facilities, City Projects, Communication-Radio, Energy, Environmental Compliance and Programs, Contract Management and Real Estate.
Five (5) years of experience in a supervisory capacity in the operations of Fleet Services, Warehouse, Facilities, City Projects, Communication-Radio, Energy, Environmental Compliance and Programs, Contract Management and Real Estate.
Application and Special Instructions
As part of the application process, all applicants are required to submit an updated resume and cover letter at the time of application. Applications that do not include both documents by the closing date of the recruitment will be considered incomplete and will not receive further considered for this recruitment. If you possess any of the preferred qualifications listed above and wish to receive consideration for the experience, it must be verifiable in your resume and cover letter.The cover letter must include responses to the following questions. Applications that do not contain responses to all five (5) questions listed below will be considered incomplete and the applicant will not receive further consideration for this recruitment.
1. Please describe your direct work-related supervisory experience and include the level of your role, number of direct reports and number of staff you managed.
2. Please describe your direct work-related experience in coordinating activities with government officials, community business leaders and media reporters.
3. Please describe your direct work-related experience in the public sector and include the government agency.
4. Please describe your direct work-related experience in strategic planning.
5. Please describe your direct work-related experience in preparing budgets for operating and capital improvement projects.
INTERVIEW INFORMATION:
In-person interviews are tentatively scheduled for the week of March 10, 2025.
Hiring interviews may be conducted.
ADDITIONAL JOB INFORMATION:
This position will be filled as a General Services Administrator on assignment to Deputy Director and will be given assignment pay, no less than 10%, (this is an indefinite term assignment and salary depends on education, experience, and qualifications). This position will fall into the civil service classification of General Services Administrator.
POSITION DETAILS
Job Profile
J5190 - Environmental Services Administrator
To view the full job profile including classification specifications and physical demands click
here
.
Compensation Grade
G111
Hourly Range
$38.91 - 67.11 USD
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
FLSA
Exempt
Position Type
Regular
Time Type
Full time
Department
General Services Department
Department Link
https://www.tucsonaz.gov/Departments/Environmental-and-General-Services
Background Check: This position has been designated to require a criminal background check.
ABOUT US
Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at
https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.
Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status.
City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).
The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at
EmployeeLeaves@tucsonaz.gov
or 520-791-2619.
Recruiter Name
Demetria Lopez (102395)
Recruiter Email
egsd_hr@tucsonaz.gov
For Human Resources general questions please contact 520-791-4241.
Salary : $39 - $67
