What are the responsibilities and job description for the Facilities Administrator position at City of Tucson?
Posting Close Date:
Applicants must submit their completed application by 04-28-2025 at 11:59 p.m. MST
Application and Special Instructions
ABOUT THIS JOB
Position Specific Summary
The Facilities Administrator position at the City of Tucson’s General Services Department oversees the Facilities and Communications Maintenance (FCM) division. This position plans, organizes, budgets, and ensures maintenance of various City of Tucson buildings, as well as the City’s communication systems including radio units, transmitter and receiver sites, and fiber optic cables.
Work is performed under the supervision of Director of General Services. This position exercises supervision over the Facilities and Communications Maintenance Division.
Duties and Responsibilities
Ensures efficient staffing levels and department needs are met by overseeing the hiring, training, and management of the FCM division. Establishes performance expectations, goals, and metrics for division personnel, conducting performance evaluations and providing feedback as necessary. Assists with issuing corrective and disciplinary actions as needed. Provides leadership, accountability, and direction required to ensure efficient and effective management of critical maintenance and support of buildings and communication systems. Promotes a safe and healthy work environment by implementing and enforcing safety policies and ensuring a prompt response to address hazards or unsafe practices. Collaborates with department executive leadership to communicate personnel issues, long-term planning, and strategic planning. Reviews, approves, and oversees timecards, time off requests, and personnel actions for the division- . Develops and implements preventative maintenance programs and response plans for facilities and building system repairs. Oversees work order system for scheduled maintenance and repairs and utilizes data reports to evaluate response time, workload distribution, and system operational functions. Oversees the inspection of buildings, ensuring the completion of a Facility Condition Assessment (FCA) by personnel and compliance with local, state, and federal regulations, including safety codes and environmental standards. Meets with external customers including vendors and contractors for complex or escalated issues to ensure work is being completed in compliance with City of Tucson guidelines, codes, and ordinances. Develops and implements a strategic Facilities Asset Life Cycle Management Program to minimize unexpected repairs, reduce costs, and optimize maintenance schedules and operations. Assists with the development and implementation of the department’s strategic plan to support division and the city goals and objectives. Develops strategic partnerships and contacts with community representatives, Mayor and Council, external agencies, and other organizations to develop a sense of relevant issues facing the community and respond as a representative of the city. Develops and implements contingency plans for facilities and communication systems operations during emergencies. Collaborates with department stakeholders to develop the annual operating and capital budgets for the division, considering factors such as operational needs, projects, maintenance requirements, and regulatory compliance. Prepares, administers, and monitors approved budgets, controlling expenditures in accordance with budget appropriations, as directed. Reconciles program budgets with the Business Services Department to ensure accurate tracking and budget management. Prepares funding proposals to sustain and increase program impact. Analyzes divisions finances and identifies opportunities for cost savings, efficiency improvements, and revenue enhancements within the division. Performs all other duties and tasks as assigned
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Working conditions as follows:
Work schedule may include early mornings, late evenings, holidays, and incidental weekends- . Often works under the following conditions: Mostly office environment with visits to outdoor worksites including light exposure to physical environmental
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All duties and responsibilities listed are subject to change.
MINIMUM QUALIFICATIONS
Education: Bachelor’s degreeWork Experience: Five (5) years of directly related experience
Equivalency: Any combination of relevant education and experience may be substituted on a year for year basis.
License/Certifications: Valid and unrestricted Arizona Class D Driver License with two (2) years of licensed driving is required
POSITION DETAILS
Job Profile
J5035 - Facilities Administrator
To view the full job profile including classification specifications and physical demands click
here
.
Compensation Grade
G110
Hourly Range
$35.37 - 53.05 USD
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
FLSA
Exempt
Position Type
Regular
Time Type
Full time
Department
General Services Department
Department Link
https://www.tucsonaz.gov/Departments/Environmental-and-General-Services
Background Check: This position has been designated to require a criminal background check.
ABOUT US
Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at
https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.
Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status.
City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).
The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at
EmployeeLeaves@tucsonaz.gov
or 520-791-2619.
Recruiter Name
Demetria Zazueta (102395)
Recruiter Email
egsd_hr@tucsonaz.gov
For Human Resources general questions please contact 520-791-4241.
Salary : $35 - $53
