Accounts Payable - PART TIME

Tumwater is a vibrant community, rich in history, community, and opportunity.

Nestled into the base of Puget Sound, Tumwater is the southern gateway to the Seattle/Tacoma metropolitan area. It’s just a little over an hour from the Pacific Ocean beaches, the Olympic Peninsula, and Mount Rainier with beautiful landscapes of prairie, river, estuary, and lush green trees. With its central location, Tumwater is a picturesque Northwest community with convenient access to arts, cultural and outdoor recreation.

Our vision is to create a future that is highly livable with diverse and engaged residents, a strong economy, and a healthy natural environment. Safe neighborhoods, quality schools, and a sense of community pride make Tumwater a great place to live, work, and play.

This is not intended to be a comprehensive listing of all activities, duties and responsibilities required of the job. Other duties may be assigned and/or performed. The essential functions of this position include, but are not limited to:

General Duties

1. Responsible for the maintenance of detailed and organized accounting records and transactions.
2. Audits vendor records for compliance; instructs departments on correct purchasing and invoicing procedures; and works with end-users to resolve discrepancies.
3. Ensures all accounts payable documents are received and properly coded, authorized, and accurately entered for payment based on departmental and City guidelines.
4. Assists in the maintenance and monitoring of expenditure usage to ensure proper entry into the financial system; reports potential problems to appropriate departmental staff and/or management.
5. Administers the City’s credit card (P-Card) program, including reconciling statements and monitoring usage for internal controls and City policies and procedures.
6. Responsible for preparation and filing of monthly Excise Tax Returns and annual Form 1099s.
7. Coordinates with the Fixed Asset/Project Accountant to ensure documentation is being shared in relationship to the Equipment Rental and Replacement program and other capital-related expenses.
8. Provides as primary backup for Payroll Officer, to include regular payroll tasks to stay apprised of payroll functions.
9. Performs accounting tasks as needed to assist Finance staff and management, which may include accounts receivable, treasury/cash handling functions, preparation of monthly expenditure reports, general ledger account reconciliations, assistance with the preparation of the annual financial report and budget, assistance with annual audit, and other areas of need.
10. Works overtime as necessary to achieve departmental goals and as authorized by supervisor.

Knowledge, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Knowledge of technical governmental accounting and financial record keeping procedures and processes.
2. Ability to use and understand financial management software and other automated systems.
3. Knowledge of City codes, policies, and procedures as they relate to the position.
4. Knowledge of Adobe and Microsoft Office products, including proficiency in the use of Word and Excel.
5. Knowledge of office professionalism standards relating to behavior, appearance (as appropriate for position) and performance.
6. Ability to perform special projects, financial analysis, research records, and understand complex oral and written instructions as needed.
7. Ability to promptly deal with internal and external customers tactfully and courteously in all communications. 
8. Ability to establish and maintain positive, effective working relationships.
9. Ability to maintain confidentiality of information.
10. Ability to maintain sustained attention to detail and to work under the pressure of rigid deadlines.
11. Ability to perform mathematical calculations quickly and accurately.
12. Ability to take initiative in recommending changes in work methods, policies, and procedures to improve levels of service delivery and improve overall operating efficiencies.
13. Ability to work independently and demonstrate good time management, as well as work as a team.

Minimum Qualifications:

1. Associates degree in Accounting, Governmental Finance, or a closely related field; and
2. Two years progressively responsible professional accounting or full-charge bookkeeping experience required; or
3. Any demonstrated combination of experience and education which provides a comprehensive knowledge of all functional areas of this position.

Training/Licenses/Certifications:

Possession of a valid Washington State Driver’s License and an insurable driving record may be required. Must pass a background investigation. Must be bondable.

Contacts:

Contacts are primarily with City employees and the public in relating technical information in response to questions or to verify information. Some positions may require contact with individuals under stressful conditions, requiring the ability to explain the City's procedures and requirements in a calm, concise, and courteous manner. May also have contact with vendors of various goods and services.

Supervision:

General supervision is required for the completion of established procedures and work activities. Jobs in this class require independence and judgment to apply a large body of accounting related rules and regulations to changing circumstances.

Accountability:

The Accounting Technician is accountable for the accurate and timely completion of tasks. Work is performed according to detailed standard operating procedures requiring the use of judgment in the application of procedures to specific cases.

Working Conditions:

Positions in this class perform work predominantly under normal office working conditions; extensive time working at a computer station is a regular part of the job. No heavy lifting without assistance is required.

Physical Requirements:

Work is often performed in an office setting. Specific physical requirements and typical working conditions for this position are on file in the Administrative Services Department.

The City of Tumwater is an Equal Opportunity Employer (EOE) and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
  
The City of Tumwater is committed to wellness, safety, the environment and racial equity.

Salary : $66,456 - $89,064