What are the responsibilities and job description for the Grants Manager position at City of Tuscaloosa?
The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions within this classification, but are determined by the normal requirements for the particular position.
Assists departments with seeking and applying for grants. Reconciles and reports on federal, state and local grants.
Where required, assists in the preparation of grant applications and handles the details of grant or proposal preparation and administration including contracts with federal, state and local agencies.
Monitors financial compliance, with the assistance of the applicable City department, and ensures proper accounting procedures are followed for federal and state grant programs.
Compiles the annual Schedule of Expenditures and Federal Awards (SEFA) as required by the Uniform Guidance.
Assists in preparing other reports of the City's financial condition summarizing revenues and expenditures of all funds for public accountability; ensures an accurate statement of all financial transactions including grants, loans and other sources of revenues.
Coordinates with the external auditor during the annual financial audit and single audit; investigates and reports on questioned transactions; discloses requested information; guides auditors to source documents and City policies and procedures.
Proposes updates to accounting procedures as needed to maintain sound practices in the handling and reporting of City finances; studies state and local ordinance requirements; plans for security and accuracy in fiscal transactions and reporting; advises departments on proper handling and reporting procedures; monitors compliance with established procedures.
Coordinates development, implementation and monitors automated systems for general ledger accounting; evaluates City accounting needs; determines input procedures and access limitations; monitors program implementation and operation.
Assigns responsibilities of subordinate accounting staff and trains them in performance of their duties; specifies reporting requirements for various funds and transactions; answers technical questions and resolves problems; monitors work for accuracy and completeness.
Research grants available to the city and make recommendations; prepare grant proposals; prepare budgets for grants; administer various grants.
Gathers, generates, compiles, and consolidates city demographic data; creates and updates related maps and/or reports.
Prepares forms, contracts, plans, grant proposals, records, correspondence, and maps; processes, records, updates, forwards, and maintains documents.
Consults with supervisors, regulatory agency personnel, engineers, contractors, architects, and other agency officials to review departmental operations, discuss problems, coordinate activities, develop long-term plans, provide technical expertise, and receive advice/direction.
Attends meetings and serves on committees.
Responds to questions and requests for information/assistance from the general public, employees, officials or other persons regarding ordinances, regulations, and census data.
Maintains an awareness of new trends/advances in the profession; attends workshops and training sessions.
Recommends policies and procedures that guide and support the provision of quality services by the Department.
Incorporates continuous quality improvement principles in day-to-day activities.
Incorporates the core beliefs of the city within the Accounting and Finance Department in order to achieve the city's standard of excellence to be the most innovative and effectively-managed city.
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.
Must meet regular attendance requirements.
Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.
Performs other related duties as required.
Bachelor’s degree in Accounting, Finance, Business Administration or Public Administration or a related field required. Strong written communication skills, ability to write clear, structured, articulate, and persuasive proposals; strong organization skills; attention to detail; ability to meet deadlines. Must possess and maintain a valid driver’s license.
The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification, but are determined by the normal requirements for the particular position.PHYSICAL REQUIREMENTS: Must be able to operate a variety of automated office equipment including computers, printers, calculators, facsimile machines, and telephones. Physical demand requirements are at levels of those for sedentary work.
DATA COMPREHENSION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things which may include spreadsheets, flow charts, graphs, and complex financial data.
INTERPERSONAL COMMUNICATION: Requires the ability to speak with and/or signal people to convey or exchange financial and administrative information, including giving/receiving assignments and/or directions to/from co-workers, assistants, managers, or supervisors as well as communicating with city officials and the general public.
LANGUAGE ABILITY: Requires ability to read a variety of financial and accounting documentation, directions, instructions, and methods and procedures. Requires the ability to write job related documentation and reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.
INTELLIGENCE: Requires the ability to learn and understand complex accounting principles and techniques, to understand departmental policies and procedures, to make independent judgments in absence of supervision, and to acquire and be able to expound on knowledge of topics related to primary occupation.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.
NUMERICAL APTITUDE: Requires the ability to add and subtract; multiply and divide; calculate decimals and percentages; interpret graphs; compute discounts, interest, profit and loss, ratio and proportion; perform calculations involving variables, formulas, square routs, and polynomials; perform statistical calculations which include frequency distributions, reliability and validity of tests, correlation techniques, factor analysis, and econometrics.
FORM/SPATIAL APTITUDE: Requires the ability to visually inspect items for proper length, width, and shape using job related equipment that may include automated office equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using automated office equipment.
MANUAL DEXTERITY: May require the ability to handle a variety of items, computers, printers, calculators, facsimile machines, and telephones, control knobs, switches, etc. May require the ability to use one hand for twisting motion or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DIFFERENTIATION: May require the ability to discern color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with and relate to people beyond giving and receiving instructions. Must be able to adapt to and perform under minimal stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive nature of sounds by ear.
Salary : $79,353
