What are the responsibilities and job description for the Administrative Assistant - Part-Time position at City of Twinsburg, OH?
Description
Provides administrative support to the City’s Community Planning and Economic Development Department.
HOURS:
Approximately 20 hours/week, work hours will be scheduled during regular business hours which are Monday through Friday, 8:00 A.M. to 4:30 P.M. This position will work some evening hours.
JOB RESPONSIBILITIES:
- Performs general administrative duties as assigned.
- Designated as the Planning Commission and Board of Zoning and Building Appeal (BZBA) Secretary. Prepares and distributes meeting agendas, minutes, public notices, and reports for these citizen boards. Creates and maintains files, including correspondence and exhibits.
- Responsible for creating, maintaining, filing, and storing records according to City policies, procedures, rules, and regulations. Learns record retention principles and implements a record retention schedule and program.
- Assists staff with Planning Commission applications, BZBA applications, and zoning permit processing.
- Answers phone calls and emails, directing inquiries to appropriate staff.
- Manages calendars and schedules meetings.
- Orders office supplies and assists with departmental budget.
- Assists with documenting payroll information for department employees and citizen boards.
- Collects and compiles data from various sources for departmental needs.
- Uses software for entering and tracking permits.
- Responds to public record requests.
- Prepares correspondence, presentations, reports, memos, charts, tables, graphs, etc.
- Assists with public outreach efforts, including community meetings and surveys.
- May attend board and commission meetings, most of which are in the evening.
- Requires in-person, regular attendance.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to ensure that individuals with disabilities are able to perform the essential functions.
- High School diploma or general education degree (GED).
- Strong proficiency with MS Office products (Word, Excel, etc.)
- Knowledge or strong aptitude to learn software used for permitting and project planning.
- Must be organized and detail-minded.
- Must have strong customer service skills and a professional demeanor.
- Excellent writing skills with the ability to write routine reports and correspondence.
- Ability to communicate effectively in person, virtually, and on the telephone.
- Must be eligible to work in the United States.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The majority of the work environment consists of normal office conditions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, reach with hands and arms, talk, and hear. The employee may frequently lift and/or move up to 25 pounds.
The noise level in the work environment is usually moderate.
The City of Twinsburg is an equal-opportunity employer.
