What are the responsibilities and job description for the Accounting Assistant position at City of Upper Arlington?
Under general supervision of the Finance Manager, the Finance Accounting Assistant processes accounts payable, maintains property accounting records, assigns asset numbers and maintains records of the cost of work in process, processes and tracks purchase orders, maintains inventory systems. The classification performs a variety of other administrative duties in support of Purchasing Administrator.
The City of Upper Arlington is an equal opportunity employer, striving to foster an equitable and inclusive work environment.
ESSENTIAL FUNCTIONS: For purposes of 42 USC 12101:
Processes invoices for goods and services purchased to ensure that bills are paid accurately and in a timely matter; tracks invoices that have not been returned from other departments; follows up on processing of all invoices; prepares and maintains related reports; files information according to established procedures.
Maintains property accounting records, assigns asset numbers and maintains cost records of work in process; reviews checks issued to ensure purchased assets are accounted for; maintains additions, deletions, and transfers of assets; updates assets that are depreciable and non-depreciable; conducts physical inventory; assists in preparation and execution of city auction; prepares accounting spreadsheet for information needed by Director for exhibits in the comprehensive annual financial reports; gathers and compiles information to update statistical tables for the comprehensive annual financial report.
Tracks all retainage for which the City is responsible for withholding in construction projects; maintains information on all City vehicles; obtains titles and plates for City vehicles and distributes; tracks fuel cost, administrative cost, and any other cost associated with the operation of the vehicles, generates related reports.
Completes credit applications and exempt forms; reviews contracts for divisibility and resets when necessary.
Provides other general administrative support (e.g., answers phones, types correspondence, schedules appointments); performs customer service to general public; maintains central supply room inventory; monitors and stocks supplies; orders, distributes, and tracks cell phones).
Maintains licenses and certifications as required, if any.
Demonstrates regular and predictable attendance.
Meets all job safety requirements and all applicable safety standards that pertain to essential functions.
OTHER DUTIES AND RESPONSIBILITIES:
9. Performs other duties as required. (5%)
One (1) year certificate from an accredited college or technical school and one (1) to two (2) years of progressively responsible related experience; or any combination of training, education, or experience which provides the desired knowledge, skills, and abilities to perform the essential functions of the position.
LICENSURE OR CERTIFICATION REQUIREMENTS:
Valid State of Ohio Driver’s License and the ability to maintain insurability under the City’s vehicle insurance policy
Knowledge of:
- *Applicable laws, regulations, City policies, procedures, and requirements including Ohio Ethics law and Public Records law.
- Safety standards;
- Office practices and procedures;
- Records management;
- Best practices in diversity, equity and inclusion practices, strategies, systems, and policies as it relates to area of work;
- Accounts Payable;
- Purchasing;
- Inventory.
- Proficient use of applicable technology and software;
- Use of modern office equipment.
- Carry out instructions in basic written, oral, or picture form;
- Interpret a variety of instructions in basic written, oral, picture, or schedule form;
- Deal with problems involving several variables within a familiar context;
- Define problems, collect data, establish facts, and draw conclusions;
- read, copy, and record figures accurately;
- Calculate fractions, decimals, and percentages;
- Complete routine forms; prepare routine correspondence;
- Prepare accurate documentation;
- Demonstrated awareness of and an ability to effectively use communication that overcomes socio-cultural and lingual barriers, to be aware of verbal and nonverbal forms of communication, and listen and adapt approach to fit audience;
- Effectively use and understand a variety of written and/or verbal communications;
- Compile and prepare reports;
- Respond to routine inquiries from public and/or officials;
- Communicate effectively; comprehend simple sentences with common vocabulary;
- Understand a variety of written and/or verbal communications;
- Arrange items in numerical or alphabetical order;
- Sort items into categories according to established methods;
- Maintain records according to established procedures;
- Answer routine telephone inquiries;
- Handle situations in a manner that is sensitive to inclusivity and cultural dynamics;
- Provide high level of customer service to both internal and external customers;
- Develop and maintain effective working relationships;
- Travel to and gain access to work site.
EQUIPMENT USED: The following are examples only and are not intended to be all inclusive.
Standard business office equipment.
INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:
The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); ascends and/or descends stairs; occasionally required to stand, walk, stoop, kneel, crouch, or crawl on even and uneven surfaces; occasionally required to lift, carry, push, or pull objects 15 1bs. or less.
Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.
CITY VALUES:
Incumbent must model the following established city values: Teamwork/Collaboration, Integrity, Service, Leadership, Communication, Growth, Professionalism and Ethics.
Salary : $52,748 - $73,848
