What are the responsibilities and job description for the Police Records Supervisor position at City of Vancouver?
Salary Range
6,803.00 - 10,205.00
Job Summary
As one of the fastest growing cities in the Pacific Northwest, Vancouver is building a city of the future through innovation, sustainable development, great leadership and working with an engaged community. Our growth is guided by our core values of livability, sustainability and resiliency, innovation, and equity and inclusion, and we accomplish our work through collaboration, innovation, compassion and empowerment.If who we are speaks to you, and if you’re the type of person who is interested in joining a team whose work impacts ensuring the safety of the Vancouver community, then the City of Vancouver and the Vancouver Police Department may be the place for you.
We’re currently recruiting for a Police Records Supervisor. Under the direction of the Unit Commander, plan and evaluate workload for the quantity and quality of the daily operations to accommodate work fluctuations and changes. Coordinate staff schedules and training, monitor work accomplishments, take corrective actions and evaluate employee performance. Review and recommend process improvements and prepare operations procedures. Interpret and use judgment in application of the state and federal guidelines. Compile, review, and submit data statistics in accordance with the local, state, and federal regulations.
Work Schedule: Shift assignments include day, swing and graveyard shifts.
Job Details
Essential Functions:
- Supervise, plan, and coordinate activities of employees to maintain successful operation to include review of processes for efficiencies. Analyze operating procedures to devise most efficient methods, gather data and consider all available solutions.
- Review, audit, and submit monthly statistical records in compliance with the state and federal governments.
- Respond to inquiries for information, questions or complaints from various City departments to include other local, state and federal agencies.
- Analyze and use judgment in troubleshooting concerns or issues for employees. Provide advice and direction with appropriate actions.
- Coordinate, review, and approve records requests in compliance with the Public Records Act.
- Evaluate employee’s performance, prepare performance improvement plans, develop training plans, and complete employees probationary and early evaluations.
- Assist with evaluation of staffing retention, recruitment, hiring, and training needs.
- Review and approve employee leave requests and overtime needs to assure adequate coverage.
- Collect, record and balance Police records related monetary transactions.
- Perform other duties and responsibilities as assigned.
Experience and Education
Experience:
Four (4) years of supervisory experience. Police records experience preferred.
Education:
Equivalent to a HS Diploma/GED
Equivalent combinations of education and experience may be considered.
Required Licenses and/or Certifications
Ability to obtain:
A Central Computerized Enforcement Service System (ACCESS) Level 2 certification within 6 months of employment.
40-hour Field Training Officer (FTO) Academy within one year of employment.
Knowledge:
- Unique problem-solving skills based on the outlined guidelines, processes and procedures
- Legal definitions and terminology
- Standard record maintenance in compliance with the local, state, and federal guidelines
- Planning, developing, and coordinating daily operations
- Policies, procedures and practices working with labor union groups
- Intermediate understanding of software operations
- Pertinent federal, state and local laws that pertain to: Public Records Act, possession of firearms, records retention, and various court orders
- Modern office procedures, methods and computer equipment
- Use of personal computers and basic software
Abilities
- Read, interpret, apply and explain rules, regulations, policies and procedures
- Operate a personal computer and appropriate software
- Work in a manner consistent with the City of Vancouver’s Operating Principles
- Work and act as a team player in all interactions with other City employees
- Provide a high level of customer service at all times
- Project and maintain a positive image with those contacted in the course of work
- Develop and maintain collaborative and respectful working relationships with team members and others
- Consistently provide quality service
- Maintain regular and dependable attendance
- Demonstrate a commitment to valuing differences among people and to being inclusive
- Show the utmost respect for others, and act as a team player
- Promote safety as a guiding principle and a regular practice in accomplishing work by focusing on safe practices and complying with safety and health policies and procedures.
- Recognize unsafe conditions which may be hazardous to an employee or to the public.
- Works in safe and responsible manner; not putting self or others at risk. Complies with applicable policies and procedures including but not limited to using personal protective equipment, observing warning signs, learning about potential hazards, and reporting all unsafe conditions.
- Responsible for ensuring a safe workplace in compliance with applicable policies, procedures and regulations. Ensures supervised employee review of the City Core Accident Prevention Plan, relevant safety policies and procedures, and training on illness and injury response and specific job-related safety concerns. Reports and appropriately escalates all safety issues and all injuries.
Qualifications
Selection Process:
Application Review: Candidates will be evaluated based on the content of their application and those deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail): This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.
Oral Interview (Pass/Fail based on 70%): Questions will be job related and may include but not limited to, the qualifications outlined in the job announcement. Minimum passing score of 70% is required. The oral board will consist of a three (3) to five (5) member interview panel who will ask the same position-related, pre-established written questions of all candidates. The panelists' evaluations will be combined resulting in candidate interview scores. Those passing with a 70% or higher will be placed on an eligibility list.
Final Interview: As positions become available up to the top three candidates from the eligibility list will be invited to participate in a final selection interview.
This position is subject to successful completion of a comprehensive Vancouver Police background investigation.
Open until filled. First review of applications – Tuesday, April 8, 2025.
The City of Vancouver is committed to advancing equity and creating a welcoming and inclusive workplace. We recognize that progress depends on more than just a verbal commitment; it depends on making meaningful organizational change. We developed and continue to develop strategies to enhance employee-centered programs, eliminate recruitment and advancement barriers, elevate employee understanding of DEI and cultural competency and build an inclusive and welcoming place to call work. We hope you’ll consider joining us on the journey!
Diversity and Inclusion: At the City of Vancouver, we value and foster a workplace comprised of people with a range of different backgrounds, experiences and cultures. We recognize that a diverse and inclusive team is key to innovation, effectiveness and a positive culture. We are proud to be an Equal Opportunity Employer.
Equal Employment Opportunity Statement: The City of Vancouver is dedicated to maintaining a work environment that extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability sexual orientation or gender identity. Employment decisions will be made to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of equity and nondiscrimination.
Veterans’ Preference: Under Washington law, qualified veterans may be eligible for Veterans’ preference when applying for City of Vancouver positions. Honorably discharged Veterans, their surviving spouses or spouses of honorably discharged Veterans with a permanent and total service-connected disability who would like to be considered for a Veterans’ preference for this job should provide the qualifying documents as instructed during the application process.
ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the City can reasonably provide them without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources.
Job Posting End Date
Open Until Filled
