What are the responsibilities and job description for the Procurement Specialist position at City of Vancouver?
Salary Range
5,330.00 - 7,996.00
Job Summary
As one of the fastest growing cities in the Pacific Northwest, Vancouver is building a city of the future through innovation, sustainable development, great leadership and working with an engaged community. Our growth is guided by our core values of livability, sustainability and resiliency, innovation, and equity and inclusion, and we accomplish our work through collaboration, innovation, compassion and empowerment.If who we are speaks to you, and if you’re the type of person who is interested in joining a team investing in planning for the future of Vancouver then the City of Vancouver may be for you.
We’re currently recruiting for a Procurement Specialist. This is a journey level position and is characterized by expert competence in procurement which includes responsibility for interpreting and applying local statutes in a variety of areas within procurement. This position works to ensure compliance with purchasing guidelines, policies, procedures, and best practices with specialty projects.
This is a full-time, regular, non-exempt position.
At this time, this position is eligible for telework or hybrid schedule. As with all routine telework positions, employees may be required to come into the office on occasion based on business needs. Telework may be subject to change at a future time. Currently, all employees must reside in Oregon or Washington; the City cannot support ongoing telework from other locations.
Open until filled. First review April 17, 2025.
Job Details
Essential Functions:
- Develop, conduct, and manage solicitation methods, including Requests for Proposals (RFPs), Requests for Qualifications (RFQs), qualification-based selection (QBS), and invitation to bid (ITB) from initiation through award; develops, reviews, negotiates and administers contracts.
- Negotiate complex contracts with vendors and legal counsel.
- Perform market research to analyze market conditions, material and supplier availability, and other pertinent data and information required to ensure efficient solicitation method and ensure best value for City.
- Stay informed of trends, developments, laws, regulations, and best practices related to procurement functions and activities.
- Use independent judgment to apply and utilize City acquisition and procurement policies and procedures, state, and federal statutes to manage and administer a variety of complex contracts and procurements.
- Serves as City's expert in proposing and identifying solutions to unique and critical acquisition and procurement challenges.
- Create and implement procurement training to improve procurement knowledge among City staff and increase procurement and contracting compliance. Develop and implement procurement information sessions for suppliers and other outreach activities to increase supplier participation in solicitations.
- Leads and collaborates on development and implementation of City procurement policies and practices.
Qualifications
Experience and Education
- A minimum of two (2) years’ experience, five years is preferred, performing various procurement activities, including but not limited to utilizing and managing various procurement methods, reviewing, and analyzing offers prior to awarding of contracts, and developing and negotiating contracts.
- Equivalent to an Associate's Degree from an accredited college or university with major course work in accounting, business administration, public administration, or a closely related field. Bachelor’s Degree, preferred.
- Equivalent combinations of education and experience may be considered.
Computer Skills
- Intermediate skills in the Microsoft Office suite
- Beginner to intermediate skills with financial software such as Workday
Required Licenses and/or Certifications
- Ability to obtain a Certified Public Procurement Buyer (CPPB), NIGP-CPP, CPM or Certified Professional in Supply Chain Management (desired)
Knowledge
- Public procurement policies, procedures, and practice for acquiring a wide variety of goods and services, including professional services and public works, especially regulations affective to first class cities in Washington
- Solicitation methods including Request for Quotations, Invitation to Bid, Request for Proposals, and Request for Qualifications
- Full purchasing cycle and how it affects other parts of an EFTP such as accounts payable.
- Interpersonal, public relations, mediation, and other problem-solving techniques
- Pertinent state, and local laws that pertain to: Procurement and Contracting
- Modern office procedures, methods, and computer equipment
- Use of personal computers and basic software
Abilities
- Understand, interpret, apply, and explain pertinent City, and state laws, codes and regulations relating to government procurement activities
- Develop various solicitations, manage the procurement process, and negotiate win-win contracts.
- Define issues, analyze information and problems, evaluate alternatives, and develop recommendations
- Handle multiple tasks and assignments, set appropriate priorities, and meet deadlines
- Work independently in the absence of supervision
- Operate a personal computer and appropriate software
- Work in a manner consistent with the City of Vancouver’s Operating Principles
- Work and act as a team player in all interactions with other City employees
- Always provide a high level of customer service
- Project and maintain a positive image with those contacted in the course of work
- Develop and maintain collaborative and respectful working relationships with team members and others
- Consistently provide quality service
- Maintain regular and dependable attendance
This position is subject to successful completion of a pre-employment reference check and a basic criminal background check.
Job Posting End Date
Open Until Filled
