Demo

Administrative Assistant II

City of Victoria, TX
Victoria, TX Full Time
POSTED ON 1/25/2025
AVAILABLE BEFORE 3/25/2025

JOB SUMMARY

Under supervision, the Administrative Assistant II provides general customer service and performs a variety of administrative duties to provide support to the department.

PRINCIPAL DUTIES AND RESPONSIBILITIES

  • Completes a variety of general clerical tasks; copies and files documents; receives, sorts, and distributes mail; answers phone and provides information or routes calls to appropriate the Department.
  • Performs data entry; maintains and updates spreadsheets; uses spreadsheet data to generate various documents as required or assigned.
  • Prepares invoices, reports, memos, letters, and other documents accurately and timely using word processing, spreadsheet, database, and presentation software.
  • Conducts supply inventories; creates requisition forms for material and supply purchases; confirms deliveries, receives invoices, and processes receipts for payments.
  • Updates and manages Department personnel files including license and certification information.
  • Assists with making travel arrangements for staff; prepares and distributes approved travel vouchers and information packets to employees.
  • Providing support for operations staff and other divisions of the department as needed.
  • Performs related duties as required or assigned.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

Work is performed in a standard office environment.

REQUIRED QUALIFICATIONS

Education
  • High School diploma or equivalent
Experience
  • Two years of customer service or clerical related experience
License & Certification
  • Valid Driver’s License
Knowledge & Skills
  • Applicable local, state, federal laws and ordinances.
  • Organization and prioritization.
  • General office, customer service, and records retention policies and practices.
  • Typing and entering data with speed and accuracy.
  • Communicating effectively both verbally and in writing.
  • Establishing and maintaining effective working relationships with staff and the public.

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