What are the responsibilities and job description for the Account Clerk II position at City of Virginia Beach?
Department: Virginia Beach Sheriff’s Office
Job Title: Account Clerk II - LIDS
Salary: $35,671.90 ($17.14 hour)
Job Type: Full Time
Work hours: Monday – Friday, 7:00am - 3:30pm (with 1/2 hour lunch)
Class Summary: Performs responsible clerical duties involving financial recordkeeping; does related work as required.
Representative Work Functions and Responsibilities: Individual will be responsible for entering and updating data into the Local Inmate Data System (LIDS) and the Offender Manager System (OMS); researching information regarding inmates using the National Crime Information System (NCIC) and the Virginia Crime Information Network (VCIN). Assist the LIDS Technician to ensure complete and timely data submissions into LIDS; certify the accuracy and integrity of LIDS data submissions; ensure per diem payments from the Compensation Board to localities; and remain knowledgeable of legislative and policy changes that affect LIDS. Responsible for creating, updating, verifying, and correcting data; and generating daily, weekly, and monthly reports, including but not limited to, admit and release reports and housing reports. Individual will verify and correct information in OMS and LIDS as well as auditing and correcting inmate files from the release office. Individual will accurately and courteously provide information to other departments, State and Local Authorities and the general public; assists in performing office administrative tasks and related work as required.
Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on then current workloads and department needs.
Performance Standards: Thoroughly reviews paperwork to ensure proper entries have been made into the data base; accurately maintain required documents; thoroughly reviews transactions entries for accuracy; courteously and accurately covey information to departments and the general public.
Minimum Qualifications: High school or GED plus two (2) years’ experience infields providing the knowledge, skills and abilities listed above, such as clerical accounting or bookkeeping; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. The appropriate certification (level “A” or level “B”) as a VCIN/NCIC operator must be obtained within six months of employment and maintained continuously throughout the course of employment in this classification.
Must have, or obtain, a current and valid Virginia or North Carolina driver’s license in accordance with Virginia of North Carolina DMV driver’s license eligibility requirements.
Special Requirements: All appointees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. May require a passing score of 30 words per minute on a typing test.
Knowledge-Skills-Abilities Required to Perform Satisfactorily
A. Knowledge
1. Knowledge of bookkeeping methods used in maintaining financial records and accounts.
2. Knowledge of business mathematics, correct grammar and punctuation, and accounting terminology.
3. Knowledge of the Sheriff’s internal control policies and procedures pertaining to document processing may be required.
4. Knowledge of the Sheriff’s policies, procedures, and directives as they pertain to processing financial transactions may be required.
5. Knowledge of general office terminology and procedures.
6. Knowledge of applicable State and local laws.
7. Knowledge of auditing procedures.
B. Skills
1. Skill in operating office machinery and standard software applications.
2. Skill in making mathematical computations with speed and accuracy.
3. Skill in filing and retrieving information.
C. Abilities
1. Ability to perform mathematical calculations.
2. Ability to generate financial and statistical reports.
3. Ability to maintain extensive records and files.
4. Ability to effectively communicate with other appointees, city employees and the general public both orally and in writing.
5. Ability to establish and maintain effective working relationships with the public, supervisor(s), and co-workers.
6. Ability to comprehend and follow oral and written instructions.
7. Ability to maintain an appropriate work pace, focus on routine tasks without distraction, and complete assigned tasks within expected time frame.
8. Ability to remember procedures or steps and recall them to carry out routine tasks.
9. Ability to adjust routine procedures to accommodate challenges.
10. Ability to perform standard office activities such as filing, operating office equipment, distributing and sorting mail.
11. Ability to operate a computer and use Sheriff’s Office standard software applications.
12. Ability to perform data entry or maintain handwritten records for extended periods throughout the day.
13. Ability to perform tasks requiring incumbent to sit or stand for extended periods throughout the day.
14. Ability to adjust to typical work stressors, (deadlines, disagreeable contacts, etc.)
15. Ability to type at a rate of 30 words per minute may be required.
Working Conditions: The below stated working conditions are intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of positions in the noted job title.
Note: Per SOP 03-09-01 Americans with Disabilities, the Sheriff’s Office follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The Sheriff’s Office shall not discriminate on the basis of disability in its hiring and employment practices. The Sheriff’s Office shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or appointee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the Sheriff’s Office business.
Physical Requirements: Physical refers to the requirement for physical exertion and coordination of limb and body movement. Generally sedentary work that involves walking or standing some of the time; involves exerting up to 10 pounds of force on a regular and recurring basis and routine to frequent keyboard operations. Some positions require lifting up to 25 lbs., frequent standing/walking, and occasional bending, stooping, kneeling/squatting.
Mental Requirements: Mental refers to the degree that the job involves cognitive activities, and use of mental processes. Perform specialized clerical and technical work which requires a solid understanding of a variety of operating policies and procedures, some of which are complex, and their application to problems not previously encountered; requires continuous, close attention for accurate results and frequent exposure to unusual pressure, for example: back-to-back phone calls in a high-volume call center, where applicable.
Environmental Conditions: Environmental refers to job conditions inherent to the job setting, including those that may lead to injury or health hazards even though precautions have been taken. This job involves a risk of limited to no exposure to any environmental hazards.
Sensory Requirements: Sensory refers to hearing, sight, touch, taste, and smell required by the job. This job requires normal visual acuity, and field of vision, hearing and speaking.
“The Virginia Beach Sheriff’s Office is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran, or disability status.”
Salary : $35,672
