What are the responsibilities and job description for the Administrative Assistant position at City of Virginia Beach?
The City of Virginia Beach - Library Department is seeking a part time Administrative Assistant. This is an excellent position for those who need part time employment and want to work with a great group of people. ($18.00 per hr. / 20hrs per wk.)
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Administrative Assistant duties include but not limited to:
Schedule meetings for supervisors as well as other staff.
Prepare replies to correspondence from brief notes or on own initiative.
Experience in the using all of Microsoft Office applications(Microsoft Excel, Outlook, Skype for Business, the internet and mobile devices).
Search files, databases, and a variety of source material to serve as a background for reports dictated by supervisors.
Coordinate information sent out to other City departments and outside agencies.
Establish and maintain cross-referenced electronic and/or paper files; and establish electronic and/or hardcopy file categories.
Screen visitors, telephone calls, and incoming faxes, mail and e-mail, personally answering those inquiries which, in the employee's judgment, do not require the supervisor's attention.
Prepare requisitions, purchase orders and payment vouchers, and other data; receive and issue receipts for monetary transactions; prepare travel advances and/or travel reimbursement; monitor budget expenditures; and track purchases made by division with city credit cards.
Compose or verbally transmit work orders, work schedules, and office activities; and distribute and review work prepared by other clerical personnel for form, accuracy, and adherence to office policy.
Prepare and enter complete and accurate data to be included in special and regular reports and records.
Orally communicate effectively and courteously.
Accurately transcribe from an audio recording in some positions; type 40 words per minute without spelling, grammatical, or typographical errors; Compose effective correspondence.
1 year working experience with building and maintaining collaborative relationships, teamwork, and communication skills
Operate standard office machinery.
Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on then current workloads and department needs.
Salary : $18
