What are the responsibilities and job description for the Administrative Specialist II position at City of Virginia Beach?
Come work with us at Purchasing for the City of Virginia Beach with our SWaM team. If you are looking for a career with a team to values you and your input, this job is for you.
Purchasing currently offers a 2 day Hybrid/3 day in office schedule.
Here is what this position is required to do.
- Monitor, track, audit and process reoccurring customer financial transactions for a department or division to ensure accurate and timely recording of data by developing and analyzing reports, transmitting files, performing reconciliations, summarizing financial information, documenting and recommending needed changes, troubleshooting issues, making adjustments, researching and resolving problems/errors/omissions.
- Create, review and maintain financial worksheets and regular reports to support city staff, department, and/or external agencies.
- Update and create departmental processes related to the use of system for financial metrics.
- Communicate with city employees, vendors, external agencies, and internal and/or external customers regarding accounts, services, managing of budgeted funds, discussing and resolving discrepancies, and ensuring compliance federal, state, and city regulations and policies.
- Manage the collection of account receivables and payables by creating and processing invoices, collecting and recording payments, and maintaining customer financial agreements.
- May be responsible for managing departmental City P-Card.
- May supervise, train, and assist subordinate clerk employees.
- Individual assignments will be determined by the supervisor based on then current workloads and department needs.
- Maintain detailed, accurate, and timely records that track the financial transactions for the department or division’s program(s), service(s), contract(s) and/or project(s).
- Effectively communicate with city employees, external agencies, and customers on financial status and transactions; effectively supervise the work of others. Improve accountability and reduced or eliminate errors for financial transactions.
The City offers a generous benefits package, which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, holidays and Paid-Time-Off.
