Clerk

Class Summary:
Performs responsible clerical and routine administrative work involving the responsibility for the efficient handling of important office procedures or programs; does related work as required.

Representative Work Functions:
Performs computer data entry of criminal charges, completes inmate booking cards and prepares inmate records.  Complete local and national warrant checks. Answer telephone inquires from the general public, magistrates, and bondsmen involving inmate charges and bonds; complete immigration checks. Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on then current workloads and department needs. Operate standard office machinery and equipment. Establish and maintain cross referenced electronic and/or paper files; search electronic and/or hardcopy records and files to retrieve information. Work is performed under the regular supervision of a shift supervisor.

This job involves working rotating shifts, including nights, weekends, and holidays.

Performance Standards:
Effectively coordinates and performs clerical assignments; accurately maintains reports, files, and requests for service; efficiently assists in processing important documents and reports; maintain official hardcopy and/or electronic files and records; clearly and courteously communicate information.

Minimum Qualifications:
High school or GED plus one (1) year experience and training in fields providing the knowledge, skills and abilities listed such as clerical work.  The appropriate certification (level “A” or level “B”) as a VCIN/NCIC operator must be obtained within six months of employment and maintained continuously throughout the course of employment in this classification.  

Special Requirements:
All appointees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Knowledge-Skills-Abilities Required to Perform Satisfactorily 
 

A.    Knowledge 
 1.      Knowledge of office terminology, procedures, and equipment.  
 2.      Knowledge of business mathematics, correct grammar and punctuation, and elementary bookkeeping.      
 

B.    Skills
1.      Skill in operating standard office equipment and machinery, as well as standard software applications.
2.      Skill in filing and retrieving information.

C.    Abilities
1.      Ability to perform tasks requiring the incumbent to sit or stand for extended periods of time throughout the work day.
2.      Ability to maintain handwritten records for extended periods throughout the work day.
3.      Ability to hear at a conversational level.
4.      Ability to effectively communicate with other appointees, city employees, and the general public both orally and in writing.
5.      Ability to perform routine tasks that vary from day to day.
6.      Ability to comprehend and follow oral and written instructions.
7.      Ability to carry out procedures or decisions of others requiring little independent judgment.
8.      Ability to remember basic procedures or steps and recall them to carry out routine tasks.
9.      Ability to adjust routine procedures to accommodate simple challenges.
10.    Ability to tolerate typical work stressors, (deadlines, disagreeable contacts, etc)
11.    Ability to maintain an appropriate work pace, focus on routine tasks without distraction and complete assigned task within expected time frame.
12.    Ability to establish and maintain effective working relationships with the public, supervisor, and co-workers.
13.    Ability to understand and apply VASP policy and procedures when performing warrants checks and making accurate computer entries.

Working Conditions:
The below stated working conditions are intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of positions in the noted job title.

Note: Per SOP 03-09-01 Americans with Disabilities, the Sheriff’s Office follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions.  The Sheriff’s Office shall not discriminate on the basis of disability in its hiring and employment practices. The Sheriff’s Office shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or appointee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the Sheriff’s Office business.

Physical Requirements:  
Physical refers to the requirement for physical exertion and coordination of limb and body movement. Positions typically involve sedentary work that requires walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis to lift, push, pull, or otherwise move objects; and involve routine keyboard operations.

Mental Requirements: 
Mental refers to the degree that the job involves cognitive activities, and use of mental processes. Perform clerical, manual, and technical tasks requiring a wide range of procedures and may require intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.

Environmental Conditions: 
Environmental refers to job conditions inherent to the job setting, including those that may lead to injury or health hazards even though precautions have been taken. This job typically involves a risk of limited to no exposure to any environmental hazards.

Sensory Requirements: 
Sensory refers to hearing, sight, touch, taste, and smell required by the job. The job requires normal visual acuity, and field of vision, hearing and speaking.
 

Salary : $15,350 - $31,945