What are the responsibilities and job description for the Legal Docket Clerk I position at City of Virginia Beach?
The Office of the Commonwealth's Attorney is responsible for prosecuting those charged with violating the criminal laws of Virginia in Virginia Beach. We are seeking a Legal Docket Clerk to perform associated duties, such as: generate and maintain dockets to ensure that the courts, City Attorney’s Office or the Commonwealth’s Attorney’s Office are aware of all pending legal actions; open and maintain files in a timely manner; proficiently schedule cases while monitoring caseload of each docket; prepare reports requiring research, coordination, and compilation of data for policy recommendations; ensure quality customer service by providing information where a general knowledge of personnel, organization, and established practices are involved; coordinate Grand Jury to ensure all indictments are presented; coordinate misdemeanor appeals; provide testimony in court as required; effectively and diplomatically communicate orally and in writing; act as the liaison to support elements of the courts and other criminal justice and judicial agencies to ensure efficiency; maintain case files; prepare correspondence; prepare court orders at the request of an attorney or on own initiative; enter and update database to reflect accurate docket information; promptly and with tactfulness handle complaints and requests for service or information; adhere to all policies and procedures of office, criminal justice and judicial agencies; demonstrate clear understanding of organization mission by setting effective goals.
To be a successful candidate in this position, you must be able to manage multiple tasks, organize detailed information, and understand and follow complex instructions. We also desire candidates who are self-motivated, detail-oriented, works well under pressure and meet deadlines. The candidates must be able to work independently and as part of a team. Lastly, the selected candidates should be able to sit and operate a computer terminal for up to 6 hours each day and lift boxes weighing up to 50 pounds.
The preferences for this position include:
- Professional experience with a Virginia Court or Commonwealth’s Attorney Office
- Prior professional experience in the criminal justice field
- Experience running criminal records – NCIC/VCIN Certification preferred; Data Entry experience
- Familiar with databases and case management systems (i.e., CMS (Court Management System), Axon Records, PISTOL or eProsecutor/JTI)
- Professional Courtroom Experience
- Experience with preparing court dockets
- Experience performing clerical work (i.e., answering phones and transferring calls; processing incoming paperwork
Why Work with Us?
The Commonwealth’s Attorney’s Office offers a unique opportunity to serve your community while enjoying a fulfilling and rewarding career. With competitive pay, outstanding benefits, and a commitment to work-life balance, this is a great place to grow professionally and personally.
At the Commonwealth's Attorney's Office, we are dedicated to fostering a supportive, balanced, and rewarding work environment for our employees. As part of our commitment to your success and well-being, we offer a wide range of incentives and benefits designed to help you thrive both professionally and personally.
Incentives and Benefits:
- Flexible Work Options: Enjoy the flexibility of working from home (WFH) when needed, giving you the ability to balance work and personal responsibilities.
- Flexible Hours: We believe in work-life balance. Take advantage of our flexible hours to adjust your schedule based on your needs while still contributing to the team’s success.
- Generous Paid Time Off: With 15 paid holidays each year, we ensure you have ample time to recharge and spend with loved ones.
- Comprehensive Health Benefits: Your health is our priority. Our benefits package includes access to medical, dental, and vision insurance to keep you and your family healthy.
- Life Insurance Coverage: Feel secure knowing you are covered with life insurance as part of our commitment to your long-term well-being.
- Robust Retirement Benefits: We want you to have peace of mind for the future. Take advantage of our competitive retirement plan options, including a pension program, to help you plan for a comfortable retirement.
- Public Service Student Loan Forgiveness Programs: We understand the burden of student loans. Since we are public service, many employees have the potential for public service student loan forgiveness programs to ease your financial journey.
- Tuition Reimbursement: Whether you're pursuing a degree or continuing education, we support your professional growth with tuition reimbursement programs to assist with educational expenses.
- Performance Bonuses: We believe in recognizing and rewarding hard work. Our performance bonuses ensure that your contributions are valued and incentivized.
- Collaborative and Inclusive Work Environment: Work alongside passionate professionals in a positive and inclusive environment that values teamwork, integrity, and service to the community.
