Sports Event Services Manager #44113

The successful candidate for this position will plan, direct, supervise and implement event services strategies for large scale participatory sporting events ranging from 50-30,000 participants while delivering the highest quality customer service and client experience.

As an Event Coordinator you will :

• Be responsible for all management duties associated with event production including timeline development, operations plan development, event execution, utilization of in-house CRM, post event evaluations, etc.
• Acts as liaison between Virginia Beach Sports Tourism and the client’s expectations
• Experience with event budget development, fiscal management, procurement of event-related services and supplies as well as detailed understanding of floor plan/event site development and venue relationship development
• Organize and prioritize meeting deadlines
• As a sales organization, must have a general understanding of the sales process
• Participate in client development functions such as event operation meetings, site visits and familiarization tours.
• Generate accurate, detailed reports, event calendars and other documentation
• Work as part of a team to ensure overall unit goals and objectives are achieved
• Occasionally overnight travel for the purposes of event development, industry education and other duties as assigned
• Work nights, weekends and/or holidays more than normally scheduled hours to meet operational needs
• Implementation and oversight of the Sports Tourism Grant Program; maintenance of grant distribution list; communication with grant applicants and committee members; website management; schedule and lead grant review committee meetings; management of the allocation of grant budget; initiate post event reports, review requirements were met in agreement prior to processing payment
• Monitor, track and code expenditures and manage financial accounts to keep unit within prescribed budgetary guidelines; advise manager of projected overages/shortages and recommend corrective action to remain within budgetary constraints.
• Manages divisions' procurement and invoice processes and serve as the divisions’ purchasing card reconciler.
• Strong written, oral, and analytical communication skills will be required in the form of narratives, Power Point presentations, Excel and generate financial, statistical and performance reporting.
• Detail oriented is crucial; must be organized and able to multitask, self-starter, details in all reports are accurate and presented professionally
• Maintains the CRM (Simpleview) tracking all information for new and existing events, and service needs; Build accounts, leads, and profiles, track partnership overviews, facility agreements, athlete/spectator numbers, and room nights.

As a City employee, you will enjoy a generous benefits package that includes paid time off, paid holidays, health, dental and vision insurance options, a wellness program, retirement, tuition reimbursement and more.

The City of Virginia Beach is an Equal Opportunity Employer.