Finance Administrative Assistant - Part time

Salary : $19.24 Hourly

Location : Watauga, TX 76148

Job Type : Part Time

Job Number : FIN 01-118 FEB 2025

Department : Finance

Opening Date : 02 / 11 / 2025

Closing Date : Continuous

Summary of Position

Works under the general direction of the Assistant Finance Director. Provides a wide variety of administrative support to the finance department. Performs clerical and general accounting duties to include daily deposit activities, update analysis and individual judgment in the application of routine calculations, and special projects and assignments for the Finance Department.

Essential Duties and Responsibilities

• Responsible for preparing daily deposit for the City's cash collection activity and posting to the general ledger.
• Prepares and uploads transparency information to the City's website.
• Acts as records management liaison for the finance department.
• Assists with accounts payables to include but not limited to invoice processing, filing, ensuring completeness of supporting documentations for payment.
• Assists with month-end monthly reporting procedures.
• Assists with administrative duties related to the publication of the annual budget document.
• Assists with compiling data and documents for the annual financial audit.
• Responsible for petty cash disbursements, replenishment and petty cash account.
• File vendor payments with appropriate documentation and maintain all records as per audit requirements.
• Assists with processing annual 1099 statements and ensuring required vendor information is updated.
• May perform other assignments and handle special projects, as required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Scope of Supervision

Works under the supervision of the Assistant Finance Director.

Minimum Qualifications

Minimum Qualifications

High School diploma or equivalent; AND one (1) year of progressively responsible work, in municipal government administrative support; OR an equivalent combination of education, training and experience.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above-specified education and experience requirements.

Knowledge, Skills and Abilities

Work Environment

Office in a climate-controlled environment with minimal exposure to inclement weather. This is a part-time non-benefit position generally working about 20 hours per week. Exposure to computer screens, sitting for prolonged periods of time, walking, standing, stooping, bending, kneeling, and lifting up to 25 pounds. Need manual dexterity and visual acuity.

EMPLOYEE BENEFITS FOR REGULAR PART TIME EMPLOYEES

20-29 Hours Per Week)

The City of Watauga offers a variety of benefits to its part time employees.

TEXAS MUNICIPAL RETIREMENT SYSTEM

Regular full-time and regular part-time employee's tax-deferred contribution into the pension fund is 7% of gross wages. The City matches this contribution on a 2 to 1 ratio. Vested after 5 years. Employees are eligible to retire with 20 years of service.

MEDICARE

Employees are required to contribute 1.45% of their pay for Medicare insurance.

SOCIAL SECURITY

The City of Watauga is a non-participating agency.

LONGEVITY PAY

Eligible employees shall receive, in December of each year, a lump sum longevity pay for every month of employment. Employees that average a minimum of 25-29 hours a week qualify for longevity pay of six dollars ($6) per month for every month of employment.

LEAVE

HOLIDAYS

Thirteen (13) holidays including New Year's Day, President's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve Day, Christmas Day, 2 Personal Days, and Birthday Holiday.

Regular part-time employees scheduled 20-29 hours per week shall receive prorated holiday pay time of 4.5 hours.

VACATION

Regular part-time employees accrue vacation leave according to their scheduled work hours up to but not more than 120 hours maximum. The accruals for vacation are based on length of service as follows : (Years 0-5) monthly accrual is 1.67 hours, (Years 6-10) monthly accrual is 3.33 hours, (Years 11 or more) monthly accrual is 5 hours.

SICK LEAVE

Sick leave is accrued at 4.5 hours per month for a total of 54 hours per year. Regular part-time employees receive sick leave prorated to the average hours normally worked.

WORKERS COMPENSATION

Employees may receive up to three months of salary continuation due to an on-the-job injury

OTHER BENEFITS

SERVICE AWARDS

Employees receive a service award for every five (5) years of service.

DIRECT DEPOSIT

The City of Watauga is a direct deposit City. The City offers the ability to deposit employees' paychecks into 6 different accounts, if desired.

WATAUGA RECREATION CENTER

Employee membership is free.

Salary : $6 - $19