Finance Administrative Assistant - Part time

Works under the general direction of the Assistant Finance Director.  Provides a wide variety of administrative support to the finance department.  Performs clerical and general accounting duties to include daily deposit activities, update analysis and individual judgment in the application of routine calculations, and special projects and assignments for the Finance Department.   

• Responsible for preparing daily deposit for the City’s cash collection activity and posting to the general ledger.
• Prepares and uploads transparency information to the City’s website. 
• Acts as records management liaison for the finance department.  
• Assists with accounts payables to include but not limited to invoice processing, filing, ensuring completeness of supporting documentations for payment.
• Assists with month-end monthly reporting procedures. 
• Assists with administrative duties related to the publication of the annual budget document. 
• Assists with compiling data and documents for the annual financial audit.
• Responsible for petty cash disbursements, replenishment and petty cash account.
• File vendor payments with appropriate documentation and maintain all records as per audit requirements.
• Assists with processing annual 1099 statements and ensuring required vendor information is updated.
• May perform other assignments and handle special projects, as required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Scope of Supervision

Works under the supervision of the Assistant Finance Director.

Minimum Qualifications 

High School diploma or equivalent; AND one (1) year of progressively responsible work, in municipal government administrative support; OR an equivalent combination of education, training and experience.  

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above-specified education and experience requirements.

• Knowledge of City organization, operations, policies, and procedures.  Understanding and applying relevant policies and procedures.
• Performing data entry with extreme accuracy and analysis of information with great attention to detail.
• Knowledge of basic accounting methods.
• Knowledge of payment processing and receipt processing procedures.
• Skill in handling multiple tasks, planning, and prioritizing.
• Ability to organize work for timely completion.
• Applicable policies, procedures and regulations covering specific areas of assignment.
• Demonstrated knowledge of computer software relevant to this position such as Microsoft Word and Microsoft Excel, and some experience in Tyler Incode financial system is highly preferred.

Work Environment

Office in a climate-controlled environment with minimal exposure to inclement weather. This is a part-time non-benefit position generally working about 20 hours per week.  Exposure to computer screens, sitting for prolonged periods of time, walking, standing, stooping, bending, kneeling, and lifting up to 25 pounds. Need manual dexterity and visual acuity. 

Salary : $19