What are the responsibilities and job description for the Administrative Coordinator position at City of Webster Groves?
About Us
The City of Webster Groves is a municipality, and suburb of St. Louis, that strives to provide residents, businesses, organizations, and visitors with exemplary, fiscally sound, and responsive services to enrich and strengthen our community and our natural environment. We value People; Excellence in Service; Diversity, Equity & Inclusion; Creativity; Sustainability and Leadership.
Our strategic goal areas are:
Provide Excellence in Service
Achieve Diversity, Equity, and Inclusion
Cultivate a Diverse Housing Stock
Ensure Long-term Fiscal Integrity
Strengthen Economic Development
Adopt Sustainable Practices
If you have are looking to make an impact in a thriving community,are dedicated to contributing to the greater good, and are seeking a fulfilling career in public service - apply at The City of Webster Groves today!
What you’ll do- Key Responsibilities
Develop daily inspection schedules for Building Inspectors.
Complete Sunshine requests on behalf of the Planning & Development department.
Create permit packets.
Prepare reports, letters, memos and other communications including commission packets and PowerPoint presentations.
Provide exemplary customer service to all individuals by demonstrating a willingness to be attentive, understanding, responsive, fair, courteous, respectful, and to actively participate in maintaining a positive customer service environment.
Assist residents, customers, & contractors by phone, online and in person.
Interpret and explain policies and regulations accurately and tactfully.
Provide confidential administrative support to the Director and management; serves as central liaison for department in the dissemination of administrative information.
Schedule meetings and activities.
You Have (Knowledge & Abilities):
High school diploma
3-5 years progressively responsible work experiencein administrative roles, with increasing responsibility, complexity, and leadership duties.
Preferred education: Associate degree in business administration, management, or a related field.
Ability to pass an extensive background check
Excellent computer skills, especially MicrosoftExcel & PowerPoint
An equivalent combination of education and experience may be considered by the city.?
What sets you apart
Excellent written and verbal communication skills, with the ability to interact with senior leadership and external stakeholders.
Problem-solving skills and the ability to handle complex administrative challenges independently.
Strong organizational skills, with the ability to prioritize and manage time effectively.
The Team
The City of Webster Groves Planning & Economic Development team takes pride in executing the traditional functions of Finance while providing excellent customer service.
These Planning & Development functions include:
Intake of building and occupancy permits
Schedule inspections for building permits and code enforcement
Process payments for permits, applications and reviews
Maintain electronic records of Building Division permit files per regulations
Why Join Us?
We offer unparalleled benefits to connect your professional goals with your personal goals.
Paid Time Off – Vacation Leave & Sick Leave
Paid Holidays/Personal Day
Tuition Reimbursement
Health,Vision & Dental Insurance
Flexible Spending Account
Employer Provided Life Insurance
Long Term Disability Insurance (employer provided)
Defined Benefit Retirement Plan (LAGERS)
Roth IRA or 457 Deferred Compensation Plans (Optional)
Employee Assistance Program
Public Service Loan Forgiveness
Short Term Disability Insurance (Optional)
Supplemental Life Insurance
Webster Groves City Employee Recreation and Fitness Pass (self or family membership)
Equal Employment Opportunity
The City of Webster Groves values Diversity, Equity and Inclusion. We are an Equal Opportunity Employer therefore, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
Salary : $45,314 - $63,439
