Management Analyst

Salary : $77,833.60 - $99,320.00 Annually

Location : City of Westminster, CA

Job Type : Full Time

Job Number : 2025-09

Department : Community Services

Opening Date : 03 / 05 / 2025

Closing Date : 3 / 23 / 2025 5 : 00 PM Pacific

Description

The City of Westminster is accepting applications for the position of Management Analyst

THIS RECRUITMENT IS TO FILL ONE FULL-TIME VACANCY IN THE COMMUNITY SERVICES DEPARTMENT AND TO ESTABLISH AN ELIGIBILITY LIST THAT MAY BE USED FOR FUTURE VACANCIES.

Positions in this classification provide responsible analytical duties and complex staff support to a City department; coordinate, oversee, and participate in assigned service areas, programs, and / or functions within assigned department; participate in policy development and strategic planning; develop, summarize, and maintain administrative and fiscal records; coordinate assigned activities with other divisions, outside agencies, and the general public; and perform related work as required. This classification also performs a wide range of administrative functions and requires the ability to work in a fast-paced environment, respond positively and quickly to changing needs and constructive feedback. Management Analysts are expected to identify best practices, initiate innovative ideas, and embrace opportunities to integrate technology into daily work. The ideal candidates will possess strong report writing, presentation and interpersonal skills.

Examples of Duties

The City of Westminster works a 4 / 10 Work Schedule

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Coordinates and performs professional-level work in assigned administrative service areas, programs, and / or functions, such as budget development, administration and analysis, financial analysis, and / or special staff projects for assigned department.
• Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the department to which assigned.
• Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems.
• Plans, oversees, and administers department-specific programs and projects; performs professional-level administrative work in such areas as budget development, financial administration and reporting, grants, purchasing, contract administration, management analysis, public information, and program evaluation.
• Serves as a management liaison to various boards, committees, and citizen advisory groups, as assigned.
• Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs.
• Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations.
• Conducts surveys and performs research and statistical analyses on administrative, fiscal, and operational problems or issues; monitors legislation and analyzes proposed legislation.
• Serves as a liaison with employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• Assists in the development and reporting of alternate funding sources and ensures compliance with Federal State, City, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices.
• Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
• Confers with other management staff regarding provision of administrative and support services.
• Maintains accurate records and files; develops storage of records and retention schedules.
• Coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field related to the area of assignment; researches emerging products and enhancements and their applicability to City needs.
• Performs other duties as assigned.

Typical Qualifications

Knowledge of :

Ability to :

Ed ucation and Experie nce :

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with major course work in business or public administration and two years of professional experience in administrative and management analysis; or an equivalent combination of training and experience.

L icenses and Certificatio ns :

Supplemental Information

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and / or public and private representatives in interpreting and enforcing departmental policies and procedures.

The City of Westminster offers a comprehensive benefit package to full time employees, including :

RETIREMENT BENEFITS : The City participates in the California Public Employees' Retirement System (CalPERS). The City's contract provides for the following retirement tiers :

Tier 2 (Classic Members hired on or after July 28, 2011) : 2.0% @ 60 formula; employees contribute 7.0% of salary towards retirement costs.

Tier 3 / PEPRA (New Members hired on or after January 1, 2013) : 2.0% @ 62 formula; employees contribute 8.25% of salary towards retirement costs.

The City of Westminster does not participate in Social Security.

INSURANCE BENEFITS : Effective January 1, 2024, the City's cafeteria benefits plan provides $1,600 per month toward the purchase of health, dental, vision and life insurance, as well as additional voluntary products. Employees who participate in the CalPERS health insurance program and are enrolled in a Family plan will receive an additional$400 per month towards the purchase of medical benefits (total of $2,000 per month ).

Medical insurance is provided through the Cal-PERS health insurance program. Unused cafeteria plan dollars may be received by the employee as taxable income. A pre-tax flexible spending account is also available for health care and dependent care expenses. The City also provides a City-paid Long-Term Disability (LTD) benefit of 66.6% of salary to a maximum of $10,000 per month; the City also provides a paid Employee Assistance Program (EAP).

VACATION : Employees earn 120 hours of paid vacation during their first year of service. An additional eight hours is earned for each additional year of service up to five (5) years. Additional benefits apply after 20 years of service. Employees are permitted to cash out accrued unused vacation hours a maximum of 2 times per calendar year.

HOLIDAYS : Employees receive eleven (11) paid City 9-hour fixed holidays , and an additional 27 hours of floating holiday time annually to be used at the employee's discretion.

HOLIDAY FURLOUGH : City offices are closed between Christmas and New Year's Day . Employees may use accumulated leave banks or elect leave without pay during the furlough.

SICK LEAVE : Employees earn 96 hours of paid sick leave per year. Employees may elect to cash out sick leave earned during the previous year at the rate of 50% of total value.

WORK SCHEDULE : The City offers flexible work schedules. Employees will have the option to work a 9 / 80, 4 / 10, or 5 / 8 / 40 work schedule. The City does not offer a Hybrid work schedule at this time.

LONGEVITY PAY : As an incentive for continuous service, employees are entitled to longevity pay at completion of the following service intervals :

22 years of service = 4.0% longevity pay

23 years of service = 6.0% longevity pay

24 years of service = 8.0% longevity pay

25 years of service = 10.0% longevity pay

CELL PHONE / DATA PLAN REIMBURSEMENT : Employees who use their personal cell phone for business-related purposes may qualify for up to $60 per monthreimbursement.

BILINGUAL PAY : The City provides $150 per month for demonstrated proficiency in specified languages including Spanish and Vietnamese.

For a more detailed overview of the benefits, please refer to the Resolution covering Management, Administrative, and Confidential Employees at :

Describe your experience in researching and analyzing complex professional reports, manuals, publications, policies and procedures. Please use examples in your response.

Describe, in detail, the best example of the most difficult analytical work you have performed as it pertains to the duties of Management Analyst. Include the following in your response : a) the scope of work b) your role in the work c) your research methods d) a brief analysis of the data obtained e) the result or outcome.

Please share your experience with needs assessment evaluations as related to parks and recreation field.

Describe your experience assisting with Community Services and Recreation department functions. Provide specific examples of experience.

Required Question

Salary : $77,834 - $99,320