ADMIN CLERK - PIO

BRIEF DESCRIPTION:
The purpose of this position is to provide complex clerical support to a division. This is accomplished by greeting and referring customers and callers, taking messages, answering questions and providing assistance and information, processing requests for services, preparing reports and payment requests, maintaining budget information, and completing related clerical tasks. Additional duties include processing documents, payments, and invoices along with scheduling travel, entering data, maintaining inventories, opening and distributing mail, interacting with media, customers, and vendors, filing, and maintaining department records. Other duties include maintaining the City's Public Access channel, scheduling tours of City facilities, tracking civic group appearances, and providing assistance with special events and projects.

LICENSING REQUIREMENTS:
Driver’s License Required – Y Type – C

OTHER REQUIREMENTS:
Pre-employment keyboarding test (typing speed) minimum score is 35 wpm.
Proficient with all Microsoft Office products primarily Power Point.
Strong skills in writing and editing, graphic design, customer service, and computer operations.
Additional preferred skills include: photography, Adobe In-Design, Photoshop or photo editing suits, and local government knowledge.

ESSENTIAL FUNCTIONS:
Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Additionally, please be aware of the legend below when referring to the physical demands of each essential function.
(S) Sedentary (L) Light (M) Medium (H) Heavy (V) Very Heavy
Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree. Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly. Exerting 50-100 lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly. Exerting over 100 lbs. occasionally; 50-100 lbs. frequently; or up to 20-50 lbs. constantly.

# Code Essential Functions
1 L Regular and reliable attendance in compliance with given schedules is a mandatory requirement of this position. Schedules may be subject to change with or without advance notice
2 S Assists callers by answering the phone, taking messages, and referring callers to the appropriate department or individual.
3 S Provides clerical support by assisting patrons or customers, providing general or specific information, processing requests for services, researching information, compiling information, maintaining general office records which could include time and attendance, processing the mail, and assisting with other services.
4 S Completes and distributes department documents and budget information by compiling and reviewing information, presenting information for review and approval, completing reports and distributing to appropriate departments or parties.
5 S Maintains department inventories by reviewing items on hand, assisting with purchases, and ordering general supplies.
6 S Directs the work of other clerical support staff, volunteers or interns, by acting as a lead worker, training employees in routine office functions and monitoring progress.

MINIMUM JOB REQUIREMENTS:
-Description of Minimum Job Requirements-
Experience-Related Requirements Over three months and up to and including six months.
Vocational/ Educational Preparation Requires High School graduation or GED equivalent.

WORK LOCATION: Office environment

Position : 174001

Code : 174-16

Type : INTERNAL & EXTERNAL

Location : PUBLIC INFORMATION

Grade : NE 103

Job Family : 43-6014.00 SECRETARIES AND ADM

Job Class : ADMINISTRATIVE CLERK

Posting Start : 03/31/2025

Posting End : 12/31/9999

HOURLY RATE RANGE: $14.75-$18.45