Office Manager

Office Manager
San Francisco, CA

Part Time, Non-Exempt Position

Position Summary: The right candidate will maintain responsibility for the day-to-day operations of the office. Perform administrative functions, such as answering phones, greeting guests, signing for packages, maintaining an organized office, and providing administrative support to the Northern California team. The position is in office, Monday through Friday, in the San Francisco office.

About the Company: City Ventures is a real estate developer focused on repositioning underutilized real estate into residential and mixed-use housing in supply constrained coastal urban infill areas. City Ventures is a leader in sustainable construction and the pioneer of the solar all-electric home movement in California. The company owns or controls over 10,000 lots across the state. City Ventures has 25 active projects throughout and is rapidly expanding, which offers significant professional development and growth opportunities to its professional staff.

Qualifications and Experience:

• High school diploma or general education degree (GED) - college degree is a plus
• One to two years of related experience and/or training
• Possess superb interpersonal, written and verbal communication skills
• Ability to handle confidential or sensitive information with discretion
• Ability to communicate and work with all levels of management and personnel
• Ability to manage multiple responsibilities with attention to detail
• Comfortable with multi-tasking and prioritizing deadlines
• Proficiency with MS Office and email

Skills Needed:

• Excellent communication skills; both written and oral
• Team-oriented, shows ownership of assigned tasks; works well independently and with a team.
• Good organizational skills, ability to manage multiple tasks at same time and meet deadlines.
• Strong MS Office Suite skills
• Attention to detail.
• Ability to research and ask great questions.

Primary Duties & Responsibilities Include:

• Greet employees and guests desk open @ 8:30AM
• Develop effective working relationships with all departments
• Handle confidential and non-routine information
• Maintain responsibility for reception and telephone duties, including sorting/distributing mail and signing for packages
• Troubleshoot any problems with office machinery. Call for maintenance if necessary
• Act as liaison to property management and assist with scheduling office maintenance
• Manage meeting calendars for division conference rooms
• Order and stock office and kitchen supplies
• Maintain office and kitchen services such as coffee service, water, Whole Foods, Office Depot, Staples, UPS, and FedEx accounts
• Schedule and organize activities such as team lunches, dinners, meetings, travel and department activities for all members of the team
• Regular and reliable attendance

Compensation: The compensation for this role is $33 - $36 per hour commensurate with experience.

Benefits:

Medical, dental, vision and supplemental insurance are available. In addition, City Ventures offers FSA plans and a 401K with a 6% match. Three weeks (15 business days) PTO (Paid Time Off) and $40 Gym membership.

EEO Statement:
City Ventures is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.