What are the responsibilities and job description for the Administrative Assistant position at CityServiceValcon, LLC?
Job Description
Job Description
About the Company
CityServiceValcon, LLC (CSV) was founded in 1932 and has a 90-year history of exemplary customer service. It joined the NorthStar Energy family of companies in March 2022. The company’s mission is to build a safe and balanced environment for its 200 employees while providing innovative and high-quality products to its customers.
CityServiceValcon is a market leader in fuel distribution across multiple product lines offering wholesale ground and aviation fuel programs from top national brands and independent refiners. Commercial products including propane, proprietary card lock, bulk fuel, and lubricants are distributed from its multiple locations across Washington, Idaho, Montana, and Wyoming. The company serves customer needs in aviation, trucking, agriculture, mining, construction, government, and residential homes. CityServiceValcon’s experienced and long-tenured management team is committed to optimizing the business and has a track record of successful growth.
About the Position
We are looking for an Admininstrative Assistant to provide administrative support to the Transportation Department. It focuses on maintaining accurate records, supporting compliance efforts and assisting with scheduling and documentation. The assistant collaborates with driver managers, fleet management, and external vendors to ensure smooth and efficient operations.
You’ll report to the Director of Transportation, working out of our Kalispell, MT location, focusing on these key responsibilities :
- Maintain and organize records related to transportation operations.
- Assist in compliance documentation and regulatory reporting.
- Support scheduling and logistics coordination.
- Coordinate with external vendors for repair and maintenance services.
- Process and audit transportation-related documentation.
- Utilize TMS software for data entry, tracking, and reporting.
- Assist with onboarding documentation and training coordination.
- Prepare internal communications and maintain company policies.
- Other duties as assigned.
Requirements
Key Attributes
Benefit Highlights
Additional 3% Discretionary Contribution
Additional information
CityServiceValcon, LCC is an equal opportunity employer. It is our policy that all decisions involving any aspect of the employment relationship will be made without regard to race, religion, color, national origin, age, sex, genetic information, the presence of a sensory, physical, or mental disability, or on any other basis protected by federal, state, or local law.
