Administrative Assistant

Integrated Security Solutions is seeking a Full Time Administrative Assistant to join our team of professionals in Kalispell, Montana.

The Administrative Assistant will provide ongoing support to the Human Resources Department and offer administrative support throughout the office to cover various duties as assigned. The ideal candidate will be driven, detail oriented, efficient, and have strong, demonstrated communication and follow-up skills.

Essential Duties

· Perform general clerical duties

· Answer telephone calls and assist with inquires

· Greet incoming candidates, customers, clients, and business partners

· Provide administrative support to ensure efficient operation of the office

· Assist with scheduling appointments and managing calendars

· Prepare and modify documents including correspondence, reports, drafts, memos, and emails

· Coordinate and maintain records for staff office space, phones, parking, and other misc. records as assigned

· Assist in resolving administrative problems

· Run administrative errands as needed

· Assist Human Resource Manager with ongoing departmental projects

· Assist in new hire paperwork, onboarding, and personnel file construction

· Assist in maintaining HR personnel files and other filing system records

· Assist with corporate travel arrangements

Required Skills

· Advanced experience with Microsoft Office programming

· Experienced utilizing Microsoft Outlook for tracking, scheduling, notifications, and email communication

· Strong attention to detail

· Strong communication skills and problem-solving capabilities

· High regard for confidentiality and experience handling highly sensitive information

· Basic to intermediate understanding of HR procedures

· Able to follow direction and complete delegated tasks efficiently

Education and Experience

· Required – High school diploma or equivalent

· Required – Some college and/or demonstrated history of professional development progression

· Required – 4 Years of Administrative Experience

· Preferred – Ongoing community involvement

· Preferred – Associate’s Degree

· Preferred – Familiarity with HR policy, regulation, law, and best practice

Physical Requirements

· Sitting – 80%

· Standing/Walking – 20%

· Ability to lift up to 25 pounds

Job Type: Full-time

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Paid holidays
• Short-term disability insurance
• Long-term disability insurance

Schedule:

• 8-hour shift
• Monday through Friday
• 8am – 5pm

Ability to commute/relocate:

• United States: Reliably commute or planning to relocate to Kalispell, Montana before starting work (Required)

· No Travel Required

Job Type: Full-time

Pay: $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $22