What are the responsibilities and job description for the Receptionist / Front Desk Coordinator position at Civil & Environmental Consultants, Inc.?
Overview
Civil & Environmental Consultants is seeking a Part-time Receptionist / Front Desk Coordinator in our Phoenix, AZ office. This position will be primarily Tuesday - Thursday.
The Receptionist will:
- Answer incoming telephone calls, determine the purpose of callers, and forward calls to appropriate personnel and departments;
- Greet visitors and guests professionally and determine their nature and purpose of visit;
- Order and/or pick up office and snack supplies;
- Collect, sort, distribute, mail, messages, and courier deliveries and shipping;
- Schedule appointments, maintain & update calendars, and internal databases;
- Organize internal company meetings, order food, set up electronic meetings and take attendance;
- Assist with other Admin tasks as needed, including car, hotel and flight reservations;
- May be required to perform basic clerical duties, such as office memorandums, photocopying and archiving electronic project files.
Qualifications
- High School Diploma. A certification in office administration will be a plus;
- 1-2 years of related experience. Experience in an office environment will be preferred;
- Capability to build positive relationships with a high level of professionalism and interpersonal skills;
- Excellent ability to interact with people in a positive and courteous manner;
- Strong written and verbal communication skills;
- Ability to prioritize tasks according to importance in a fast-paced environment;
- Multi-tasking capability without compromising on quality;
- Proven proficiency in handling complex multiple lined telephones;
- Dependable, punctual, and able to occasionally work flexible hours;
- Basic knowledge of Microsoft Office applications, specifically MS Word and Excel;
- Virtual meeting experience, PowerPoint presentations and some general knowledge of graphic design would be a plus.
About Us
We have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.
We have support! We have a variety of Employee Resource Groups, including CEC Community – focused on giving back to the communities in which we work; CEC Ignite – focused on helping professionals early in their careers to develop their pathway; CEC iDEA – focused on inclusion, diversity, equality, and acceptance; and CEC Women – focused on creating internal and external opportunities for women to network and leverage professional experience!
We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you – that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.
CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.
CEC is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.
THIRD PARTY RECRUITERS
If CEC has not expressly requested recruiting services or contractually engaged with you for recruiting services on a specific position, any resumes or candidate profiles sent to CEC shall be considered unsolicited. Therefore, any such submissions will be considered property of CEC, with no associated fees due to your firm.
