What are the responsibilities and job description for the Finance Manager position at Civility Home Care - Springfield?

Oversee the Agency’s day-to-day financial operations including contract reviews, financial reporting and analysis, budgeting, compensation evaluation, accounts receivable, accounts payable, payroll and collections.

Reporting Relationship

Supervisory Relationship

Managerial Roles & Responsibilities

Provide leadership to accounting areas of the Agency.
Maintain a system of accounts and keep books and records on all transactions and assets.
Prepare and analyze monthly financial and management reports, including income statement, balance sheet, budget and variance, projections and forecast, and cash flow.
Maintain control of the general ledger, accounts payable, expense reports, billing, and payroll.
Administer payroll, using various tools and, if indicated, partnering with a payroll agency to deliver payments.
Provide input for making better decisions about formulating and executing strategy and provide guidance and analysis to Agency Manager/Administrator, Management Team and/or Board of Directors to improve results.
Supervise the accounting staff and assign jobs relevant to accounts payable, accounts receivable, new-hire accounting staff orientation and benefits administration.
Oversee maintenance of personnel files.
Assist in the management of grants reporting, compliance, and reconciliation.
Prepare a variety of financial scenarios as requested.

Operational Roles & Responsibilities:

Ensure that all financial transactions are processed accurately, in a timely manner and in accordance with generally accepted accounting principles.
Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.
Manage, oversee, process (as appropriate), and act as backup for processing payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.
Perform month-end closing procedures, including overhead allocations, account reconciliations, and updating schedules.
Maintain an orderly accounting filing system.

Reporting Roles & Responsibilities:

Assist in issuing timely, accurate, and complete financial statements for Manager/Administrator, Management Team and/or Board of Directors.
Assist in coordinating the preparation of the draft audited financial statements and all tax returns.
Coordinate the preparation of financial information in the Agency’s Annual Report.
Recommend and report upon benchmarks against which to measure Agency performance.
Calculate and issue financial and operating metrics from the analysis of Agency’s financial statements.
Assist in production of cash flow reports, annual budget, and forecasts.
Calculate variances from the budget and report significant issues to management.
Provide for a system of management cost reports.
Provide financial analyses and models as needed.

Compliance Roles & Responsibilities:

Ensure all governmental and Agency compliance policies and standards are implemented and maintained
Prepare and assist with developing audit schedules for the annual audit.
Suggest improvements in processes to increase effectiveness.
Gather relevant information for the annual tax return.
Oversee state tax return registration filings.

Skills & Abilities:

Exceptional verbal and written communications skills.
Results-oriented and process-driven.
Impeccable attention to detail.
Excellent time management skills.
Ability to organize and manage multiple priorities.
Ability to interact effectively with others, both internally and externally.
Ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality.
Ability to make complex and time-sensitive decisions in the best interests of the Agency.

Qualifications:

Bachelor’s Degree in accounting or finance. CPA is preferred but not required.
Minimum of 3-years of finance and accounting experience, including finance, accounting, audit, and analysis (including gathering, evaluating, presenting, and reporting financial information).
Experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments.
Proficiency with accounting software.

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Finance Manager