Specialist III, Buyer Support

Summary of Position:

The Buyer Support role provides essential administrative and operational support to the buying team, ensuring a seamless purchasing process for materials, goods, or services. This position will involve coordinating with vendors, tracking purchase orders, confirming goods receipts, managing inventories, price book creation & maintenance, and providing customer service to internal teams. The ideal candidate will be proactive, detail-oriented, organized, and proficient in communication and problem-solving.

Primary Job Responsibilities:

• Purchase Order Management: Assist in the tracking and goods receipt confirmation of purchase orders to ensure timely delivery and accuracy.
• Pricebook Creation & Maintenance: Work with buyers and suppliers to create and maintain price books associated with negotiated commercial agreements.
• Vendor Communication: Liaise with suppliers and vendors to clarify order details, resolve issues, and ensure on-time delivery.
• Data Entry and Documentation: Maintain accurate records of purchases, including order confirmations, delivery receipts, and invoices.
• Issue Resolution: Address and resolve issues related to Purchase Orders, deliveries, damaged goods, incorrect orders, or billing discrepancies.
• Cost Analysis: Provide basic cost comparison and analysis to assist in purchasing decisions.
• Reporting: Assist in preparing regular reports on purchase orders, expenses, inventory, and vendor performance.
• Collaboration: Work closely with internal teams (e.g., operations, accounting, legal) to ensure alignment.
• Customer Service: Offer excellent support to internal stakeholders regarding whatever support is needed.
• Compliance and Documentation: Ensure compliance with company purchasing policies and procedures, maintaining up-to-date documentation of all transactions. 

Knowledge/Skills/Competencies

• Proven experience in a purchasing, administrative, or support role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Excel, Word, etc.).
• Strong problem-solving skills and ability to troubleshoot issues independently.
• Ability to work in a fast-paced environment and meet deadlines.

Education & Experience:

• Minimum of 5 years of experience in a purchasing, administrative, or support role 
• Bachelor's degree in business, Supply Chain Management, or a related field preferred 
• Experience with purchasing or inventory management software (Enverus OpenInvoice Platform).
• Previous experience in procurement or support roles in a related industry.
• Familiarity with vendor management and contract negotiations.

Travel Requirements:

• Work is performed at a CIVI location Tuesday through Thursday, with the option to work remotely on Mondays and Fridays as business needs allow and with manager approval.
• Schedule: Traditional 40-hour workweek or an alternative schedule of 9-hour workdays Monday through Thursday and 4-hour workdays on Friday, as business needs allow and with manager approval.

Benefits: 

• Comprehensive healthcare coverage including medical, dental, and vision insurance.
• Dental and Vision insurance premiums are at no cost to employees.
• Generous 401(k) Retirement Plan with a 6% company match. 100% vest of employer contributions after the first month of employment. 
• Company paid Life & AD&D insurance.
• Voluntary Life, AD&D, Accident, and Critical Illness plans. 
• Vacation, sick, volunteer, and holiday pay.
• Health Saving Accounts (with an employer contribution) and Flexible Spending Accounts.
• Fitness and tuition reimbursements.
• Opportunity for Short Term and Long-Term Incentives. 
• Company paid short-term and long-term disability programs.
• Paid parental leave.
• Volunteer opportunities through The Civitas Community Foundation.
• Employee assistance program.
• Your choice of paid parking or an RTD EcoPass for Denver-based employees.

Please note that the following job posting does not guarantee or promise specific benefits offerings to potential employees. While we strive to provide competitive compensation and benefits packages, the availability and details of these offerings are subject to change and are ultimately determined by company policies and budgetary considerations. We encourage all applicants to review our official employee benefits documentation and engage in discussions with our HR representatives during the interview process to gain a comprehensive understanding of the benefits package available for the position.

Physical Requirements: 
The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Environment: 
The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.  However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. 

Civitas Resources offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market, and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees.  

Base Pay Range: $70,000 - $90,000

Civitas Resources is an equal opportunity employer. We value and encourage diversity in our workforce and provide equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable laws. 

Application Deadline:

Application Deadline: January 31, 2025. Please note that applications received after the deadline will not be considered.

Notice To Third Party Agencies:

Civitas does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to Civitas in the absence of a signed Service Agreement where Civitas has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of Civitas and Civitas will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Salary : $70,000 - $90,000