What are the responsibilities and job description for the Supervisor, Division Order position at CIVITAS RESOURCES INC?
Summary of Position:
The Division Order Supervisor will be a functional and system expert in the Division Order department. This position will have responsibility for a team handling Division Order activities. This role requires someone who will drive the team to meet all processing deadlines, project deliverables, and who champions continuous improvement efforts to support employee experience. This position requires someone with strong analytical skills, technical capability and superb leadership qualities.
Primary Job Responsibilities:
- Mentor, collaborate and train employees.
- Timecard approvals.
- Provide feedback on worker performance.
- Ensure compliance with departmental SOX controls.
- Serve as the subject matter expert for Land systems.
- Analyze and interpret provisions of deeds, leases, assignments, probate documents, contracts, legal decrees, division orders, joint operating agreements, contracts, and other similar and related legal documents conveying title to oil and gas properties.
- Review title opinions, unitization orders and pooling declarations
- Prepare Excel spreadsheets calculating divisions of interest and establish and maintain well title ownership decks in Land system.
- Process ownership changes upon receipt of deeds, leases, assignments, and other pertinent documentation
- Resolve interest owner inquiries.
- Research and resolve title requirements for suspended interest owners.
- Ensure processes are completed in a timely manner to comply with contractual and statutory requirements.
- Communicate and interact effectively with internal counterparts in Land, Operations, Lease Records, Accounting, and Marketing
- Communicate professionally and effectively with external royalty/working interest owners and other business stakeholders as required.
- Assist department with gathering and analyzing data for acquisition or divestiture of company interests.
- Follow safe operating practices and ensure compliance with CIVI Environment, Safety & Regulatory requirements.
- Assure all work performed adheres to CIVI standards.
- Perform all other duties as assigned.
Knowledge/Skills/Competencies
- Strong research, math and analytical skills
- Advanced Microsoft Excel skills
- Strong interpersonal and written communication, organization, consultative, analytical, problem-solving skills with strong attention to detail
- Strong initiative and ability to work independently as well as in a team environment.
Supervisory Responsibilities:
- Provide leadership, expectations, motivation, and development opportunities to direct reports.
- Invite diversity, listen with an open mind, challenge the ways of the past with new ideas to execute reasonable solutions.
- Review and revise processes to help the team achieve performance.
Education & Experience:
- Bachelor’s degree in related area preferred.
- Minimum 8 years of experience in all phases of Division Orders with thorough knowledge of Leases, Division Orders, pooling, unitization, spacing, oil & gas commission rules, rights-of-way, joint operating agreements, and well trade agreements.
- Minimum 10 years of experience utilizing oil & gas software in a land administration capacity; Bolo, Excalibur & Enertia experience strongly preferred.
Travel & Additional Requirements:
- Work is performed at a CIVI location Tues-Thurs with an option to work remotely on Mondays and Fridays.
- Schedule: traditional 40-hour workweek or alternative schedule of 9 hour works days M-Thurs and 4-hour workdays Friday.
- Travel required to the Civitas field locations.
- Civitas is a drug free workplace. All offers to successful candidates will be subject to successful background check and drug screen.
Benefits:
- Comprehensive healthcare coverage including medical, dental, and vision insurance.
- Dental and Vision insurance premiums are at no cost to employees.
- Generous 401(k) Retirement Plan with a 6% company match. 100% vest of employer contributions after the first month of employment.
- Company paid Life & AD&D insurance.
- Voluntary Life, AD&D, Accident, and Critical Illness plans.
- Vacation, sick, volunteer, and holiday pay.
- Health Saving Accounts (with an employer contribution) and Flexible Spending Accounts.
- Fitness and tuition reimbursements.
- Opportunity for Short Term and Long-Term Incentives.
- Company paid short-term and long-term disability programs.
- Paid parental leave.
- Volunteer opportunities through The Civitas Community Foundation.
- Employee assistance program.
- Your choice of paid parking or an RTD EcoPass for Denver-based employees.
Please note that the following job posting does not guarantee or promise specific benefits offerings to potential employees. While we strive to provide competitive compensation and benefits packages, the availability and details of these offerings are subject to change and are ultimately determined by company policies and budgetary considerations. We encourage all applicants to review our official employee benefits documentation and engage in discussions with our HR representatives during the interview process to gain a comprehensive understanding of the benefits package available for the position.
Physical Requirements:
The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
| AMOUNT OF TIME | |||
None | Under 1/3 | 1/3 to 2/3 | Over 2/3 | |
Stand | ☐ | ☐ | ☒ | ☐ |
Walk | ☐ | ☒ | ☐ | ☐ |
Sit | ☐ | ☐ | ☐ | ☒ |
Use hands & fingers | ☐ | ☐ | ☐ | ☒ |
Reach with hands & arms | ☐ | ☐ | ☒ | ☐ |
Climb or balance (includes ladders) | ☐ | ☒ | ☐ | ☐ |
Bending, kneel, squatting or crawling | ☐ | ☒ | ☐ | ☐ |
Talk or hear | ☐ | ☐ | ☐ | ☒ |
Wear personal protective equipment. (e.g. respirator, fire resistant clothing) | ☐ | ☒ | ☐ | ☐ |
Weight Lifted |
☐ Up to 10 lbs. |
☒ Up to 25 lbs. |
☐ Up to 50 lbs. |
☐ Up to 100 lbs. |
☐ More than 100 lbs. |
Work Environment:
The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
| AMOUNT OF TIME | |||
None | Under 1/3 | 1/3 to 2/3 | Over 2/3 | |
Work near moving mechanical parts | ☒ | ☐ | ☐ | ☐ |
Work in high, precarious places | ☒ | ☐ | ☐ | ☐ |
Fumes or airborne particles | ☒ | ☐ | ☐ | ☐ |
Toxic or caustic chemicals | ☒ | ☐ | ☐ | ☐ |
Outdoor weather conditions (heat & cold) | ☒ | ☐ | ☐ | ☐ |
Loud Noise (conveyor systems, mechanical equip, etc.) | ☒ | ☐ | ☐ | ☐ |
Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Civitas Resources offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market, and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees.
Base Pay Range: $130,000 - $139,000
Civitas Resources is an equal opportunity employer. We value and encourage diversity in our workforce and provide equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable laws.
Application Deadline:
Application Deadline: May 10, 2025. Please note that applications received after the deadline will not be considered.
Notice To Third Party Agencies:
Civitas does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to Civitas in the absence of a signed Service Agreement where Civitas has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of Civitas and Civitas will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
Salary : $130,000 - $139,000
