Executive Assistant to Vice President

Position Summary

The Executive Assistant to the Vice President provides administrative and project management support. The successful Executive Assistant will be:

• Capable of functioning at multiple levels in a changing environment
• A highly motivated and versatile professional, driven for continuous improvement
• Able to maintain confidentiality at all times
• Confident, polished and proactive in dealing with internal and external parties on the Vice President’s behalf

Essential Functions:

• Provides a bridge for smooth communication between the VP's office and internal departments
• Assist the VP in strategic planning and all projects involved
• Coordinate, attend and document customer and internal department meetings and conference calls
• Assist in coordination and materials preparation for meetings May include PowerPoint/Canva presentations
• Creates, edits and circulates a variety of communications pieces and reports on behalf of or for the benefit of the Vice President
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Perform general office duties such as filing and preparing correspondence
• Make travel arrangements as requested

Qualifications

Qualifications:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, customers, external partners and vendors
• Strong written and verbal communication 
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity and a polished, professional personal presentation
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Required Skills and Competencies:

• Discretion — Demonstrates the ability to use sound judgment and maintain confidentiality at all times.
• Problem Solving — Able to identify and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Interpersonal Skills — Remains open to others’ ideas and exhibits willingness to try new things.•Verbal communication — the individual speaks clearly and persuasively in positive or negative situations. Capacity for group presentation skills and facilitating in meetings
• •Written Communication — Edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. Possesses intermediate knowledge level of Microsoft Office Software.
• Planning/Organizing — Prioritizes and plans work activities, uses time efficiently and develops realistic action plans. Ability to deliver under pressure.
• Quality Control — Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability — Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
• Dependability —  Consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

Experience and Education:
•Bachelor’s degree required
•Experience in Microsoft Office software
•2 years of experience supporting Executive-level positions

Additional Information:
This job description in no way states or implies that these are the only duties to be performed by the incumbent in this position. The Executive Assistant to the VP will be required to follow any other job related instructions and to perform any other job related duties request by any person authorized to give instructions or assignments.
Pre-employment assessments may be required for this position.

CMR is an Equal Opportunity Employer

Salary : $46,000 - $50,000