Legal Assistant/Secretary

NOT A REMOTE POSITION - NOT A PARALEGAL POSITION

We are looking for a full-time litigation legal assistant/secretary [Personal Injury/General Civil Litigation]. Workday is 7.25 hours. The position is located in our San Mateo office. The primary responsibilities are to perform legal secretarial duties to support 3 attorneys, including preparing various legal documents such as briefs, motions, complaints and general correspondence. Hybrid option after probation and management approval.

Primary Duties:

· Creates, formats, proofreads, and edits drafts of documents including administrative correspondence and all forms of litigation documents.

· Schedules and reserves dates for hearings with California State and Federal Courts, Appellate and/or Bankruptcy.

· Formats and prepares documents for filing, including Table of Contents and Table of Authorities, and files and serves legal documents in State, Federal, and Appellate Courts (knowledge of e-filing and e-service is required.)

· Maintains attorney calendars; schedules conferences and meetings; schedules, calculates, records and monitors court appearance dates and associated deadlines; calendars depositions and discovery deadlines.

· Communicates with clients, courts, opposing counsel, and other parties by phone, electronically, and in writing

· Opens and Closes matters without delay in accordance with firm policies and procedures

· Backs up other secretaries when needed

· Assists with other duties as assigned

A successful candidate with have the following education, experience and skills:

· Must be punctual, proactive, and take pride in work.

· High School education or equivalent required. Associates’ or Bachelor's degree strongly preferred

· Experience in Legal administrative experience.

· Strong legal calendaring

· Applicable documentation, court rules and procedures, practices, etc.

· Strong skills in Microsoft Word, Outlook, and Excel

· Proficient in e-filing in State and Federal Courts

· Strong word processing skills, especially litigation document formatting

· Excellent Proofreading skills

· Keen attention to detail is a must

· Ability to prioritize, multitask and manage deadlines; high proficiency in attention to detail and prioritizing workflow with minimal supervision.

· Ability to think critically and analytically in a pressured environment

· Works efficiently and effectively using the firm’s systems, software, and procedures

· Excellent verbal and written communication skills to interface with attorneys, clients, vendors, court personnel and other staff members

· Practices and fosters an atmosphere of teamwork and cooperation; ability to work productively and cooperatively with other employees

· Ability to learn new skills as they become necessary

NOTE: A hybrid schedule will be determined after 90-day probation, with satisfactory work product and attendance record.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $75,000 - $85,000