Payroll Specialist

At Claremedica, exceptional is the standard.

Driven by our purpose to enhance the lives of the seniors in the communities where we have the privilege to work, live, and play, the Claremedica team is comprised of the brightest and best in their fields of expertise. From clinical excellence to unparalleled administrative support and beyond, were working together to help seniors live happier, healthier, fuller lives.

That kind of teamwork and passion for excelling can only exist in a workplace that fosters employees growth and wellness and where their full potential and value are realized. At Claremedica, were excited about great people like you. Were even more excited to support you with the resources, training, benefits, competitive compensation, and more to help you thrive and succeed in our communities.

Opportunity awaits welcome to Claremedica.

Job Summary: We are seeking a detail-oriented and experienced Payroll Specialist to join our team. The Payroll Specialist will be responsible for managing and processing payroll, ensuring compliance with all applicable laws and regulations, and providing excellent support to our employees.

Key Responsibilities:

• Process Payroll: Ensure accurate and timely processing of payroll for all employees.
• Timesheet Accuracy: Check timesheets for accuracy before processing payroll.
• Data Entry: Enter and update employee information in databases and spreadsheets.
• Direct Deposits and Paper Checks: Handle direct deposit requests and data, and process paper checks for distribution.
• Signatures and Distribution: Acquire all necessary signatures to distribute payroll, if applicable.
• Wage Garnishments: Process wage garnishments as required.
• Employee Support: Address issues and questions regarding payroll from employees and superiors.
• Audit and Information Requests: Respond promptly to audit and information requests, including 401(k) reports and other required documentation.
• Discrepancy Resolution: Investigate and resolve payroll discrepancies, processing pay adjustments when necessary.
• Accurate Data Input: Ensure the accurate and timely input/processing of payroll data in the payroll system.
• Training: Conduct payroll/WebClock training as necessary.
• Employment Verifications: Respond to requests for employment verifications in a timely manner.
• Payroll Service Provider: Maintain direct contact with the Payroll Service Provider representative.
• Record Storage: Ensure proper storage of payroll records.
• Payroll Audits: Conduct regular payroll audits to ensure accuracy and compliance.
• Collaboration: Interact directly with Office Managers and Practice Administrators to research and correct payroll errors.
• Reports: Responsible for running payroll reports as needed.
• HR Collaboration: Work closely with the HR team to ensure new hires and terminated employees are paid on time and in accordance with state payment regulations.
• Rate Changes: Responsible for the accurate and timely entry of rate changes, including action forms, name changes, addresses, etc.
• Support: Assist the HR and Benefits department as needed, especially under deadlines or staff shortages.
• Benefits Audits: Audit benefits changes and adjustments to ensure they are accurately processed during the payroll cycle.
• SUI & SIT Accounts: Set up SUI & SIT accounts via Paycom, as applicable.
• Compliance: Ensure compliance with federal, state, and local payroll laws and regulations (FLSA, FICA, FUTA, EPA).

Qualifications:

• Proven experience as a Payroll Specialist or similar role.
• Proficiency in payroll software (e.g., Paycom, ADP).
• Strong understanding of payroll processes and relevant laws and regulations.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.

WORKING CONDITIONS

General office working conditions. When required, PCA will be present at events outside to foster relationships in the community they serve.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function.

While performing the duties of this job, the employee will be required to stand/walk for extended periods of time; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs, balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust to focus. Frequent travel is required, often up to several hours of driving per day. Ability to travel to, attend, and conduct sales presentations. Manual dexterity is required to use desktop computers and peripherals.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of his job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

TRAVEL

Regular local travel during the business day, although some out-of-area and overnight travel may be expected.

SAFETY HAZARD OF THE JOB

Minimal Hazards