What are the responsibilities and job description for the Accounts Payable Specialist - Hybrid position at Clark Associates Companies?
POSITION SUMMARY
As an Accounts Payable Specialist, you will play a crucial role in maintaining the financial health of our organization by ensuring accurate and timely processing of accounts payable transactions. Your primary responsibility will be to manage the entire accounts payable cycle, from invoice receipt to payment reconciliation. You will collaborate closely with vendors, internal teams, and management to guarantee smooth operations and adherence to financial policies and procedures.
Candidate must have the ability to commute daily to our corporate campus in Lancaster, PA. Candidates are expected to work in office 2 days a week.
ESSENTIAL DUTIES & RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Invoice Processing : Receive, review, and accurately enter invoices into the accounting system. Match invoices to purchase orders and receipts, verifying the validity and accuracy of charges.
- Customer Service : Provide exceptional customer service to internal and external stakeholders. Respond promptly and professionally to inquiries and requests, ensuring a high level of satisfaction.
- Communication : Effectively communicate with vendors, suppliers, and internal departments to resolve issues and provide information. Maintain a courteous and professional demeanor in all interactions.
- Problem-Solving : Address and resolve customer service issues related to accounts payable in a timely and efficient manner. Use critical thinking skills to identify root causes and implement solutions.
- Data Accuracy : Maintain meticulous records of financial transactions, ensuring accuracy and compliance with company policies. Issue Resolution : Investigate and resolve discrepancies and variances in invoices and payments, working to prevent future occurrences.
- Process Support : Contribute to the improvement of accounts payable processes, suggesting enhancements for increased efficiency.
- Process Improvement : Continuously identify opportunities for process improvements within the accounts payable function. Implement best practices to enhance efficiency and accuracy.
- Process and Manage Specialized Tasks : Includes tasks such as expense coding and reporting, account reconciliation, payment runs, etc.
- Vendor Communication : Build and maintain positive relationships with procurement, vendors, and suppliers. Address any inquiries or discrepancies regarding invoices, payments, and statements.
- Payment Processing : Prepare and process payments, which may include checks, electronic transfers, and ACH payments. Ensure payments are made within agreed-upon terms to take advantage of early payment discounts and avoid penalties.
EDUCATION and / or EXPERIENCE
KNOWLEDGE, SKILLS, & ABILITIES
LANGUAGE SKILLS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
