Office Manager - Juvenile Court Administration

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.

For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

Job Summary

Clark County Juvenile Court Statement of Values

At our core, we believe the power of Diversity enriches everyone. Diversity brings a range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions. We strive to create and maintain a working and service environment that is safe, inclusive, equitable, and welcoming. To this end, we will treat all people with dignity and respect. If you do not share our values, please do not apply. Women, people of color, and members of the LGBTQIA communities, who are historically underrepresented in the law and justice profession, are encouraged to apply.

Qualifications

Education and Experience:

.

• Four (4) years of progressively responsible administrative and accounting experience.
• Two (2) years of supervisory experience.
• Proficiency in Microsoft Excel, Word, and Adobe Acrobat.
• Knowledge of:
• Demonstrated knowledge of government accounting principles, financial record-keeping, and reporting.
• Strong understanding of supervisory practices, training, and performance evaluation.
• Knowledge of modern office management practices and computerized database systems.
• Ability to interpret and apply relevant federal, state, and local laws, codes, and regulations.
• Excellent communication, interpersonal, and problem-solving skills.

Ideal Candidate Profile:

The ideal candidate will be a highly motivated and detail-oriented individual with a proven track record of successful office management and financial administration. They will possess strong leadership skills, a commitment to teamwork, and the ability to thrive in a fast-paced environment. Experience working in a government or court setting is highly desirable.

Ability to:

• Ensure accuracy and compliance by meticulously reviewing the detailed work of assigned staff, safeguarding the integrity of court records and financial operations.
• Oversee and manage critical accounting functions, including year-end close procedures, guaranteeing the timely and accurate reporting of financial data.
• Exercise sound judgment and initiative in performing challenging administrative tasks, driving efficiency and effectiveness within the department.
• Conduct in-depth research and analysis of reports and processes, providing valuable insights for informed decision-making.
• Proactively analyze complex situations, identify potential risks, and develop effective solutions to mitigate negative impacts.
• Interprets, applies, and effectively communicates administrative, departmental, and county policies and procedures, ensuring consistent and compliant operations.
• Independently prepares comprehensive correspondence and reports, providing clear and concise information to stakeholders.
• Demonstrates self-direction and accountability by working independently and effectively managing time and priorities.
• Communicates clearly and persuasively, both orally and in writing, fostering effective collaboration and communication within the team and across departments.
• Cultivates and maintains strong working relationships with colleagues, stakeholders, and external partners, promoting a positive and productive work environment.
• To maintain reliable attendance. Every role within Clark County Government plays a vital part in this mission. Whether you're on the front lines or supporting those who are, your contribution is essential to the uninterrupted delivery of crucial services.

SELECTION PROCESS

• Application Review – Candidates interested in applying shall submit a cover letter detailing their experience for the position, a resume and required supplemental questions no later than the due date listed. Incomplete applications will not pass the review. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.

SUPPLEMENTAL QUESTIONS

• 1. Tell us about your experience working in a governmental setting, overseeing and reconciling financial data.
• 2. Tell us about your experience supervising employees as it pertains to: overseeing financial and administrative work that is detailed in nature; scheduling; employee development; performance feedback; and dealing with disciplinary issues.
• 3. Describe your experience with workflow evaluation and identifying ways to improve processes.

Oral Interview -

The interview will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Examples of Duties

Duties may include but are not limited to the following:

• Supervise, train, and evaluate a team of administrative and accounts payable staff, including work assignment, performance management, and disciplinary actions.
• Manage and oversee all office support operations, ensuring smooth workflow and efficient resource utilization.
• Manage financial processes, including accounts payable, financial record-keeping, reconciliation, reporting, and year-end close activities.
• Administer grant processes, including tracking, reporting, and compliance.
• Analyze existing workflows, identify areas for improvement, and implement process enhancements to maximize efficiency.
• Develop and implement departmental goals, objectives, policies, and procedures.
• Serve as a liaison with partner agencies, vendors, and other departments, fostering collaborative relationships.
• Provide support to the Management Analyst, Sr., and the Juvenile Court Administrator on confidential and sensitive projects.
• Oversee the operation and maintenance of office computer systems, technology, and departmental assets.
• Performs related duties as assigned.

Salary Grade

M3.200

Salary Range

$33.87 - $47.40- per hour

Close Date

Open Until FilledRecruiter

Keely Warren

Email:

Keely.Warren@clark.wa.gov

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.

For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

Job Type: Full-time

Pay: $33.87 - $47.40 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Vancouver, WA 98660: Relocate before starting work (Required)

Work Location: In person

Salary : $34 - $47