Program Coordinator I - Public Works, Business Services

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.

For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

Job Summary

This Program Coordinator I position reports to the Compliance Services section lead within Public Works and is primarily responsible for the coordination of the non-capital portion of the Public Works asset management program. This position supports small tools tracking and inventory, rock aggregate inventory, and the coordination of the annual inventory audits of small, attractive assets. In support of these business processes, this position will develop policies and procedures, assist in program performance evaluation, perform internal audits, provide training to staff on inventory and internal controls, recommend courses of action to the Business Services Division Manager, and provide occasional updates to Senior Management Team members as needed to ensure that projects stay on track.

Qualifications

Education and Experience:

• Education or certification that is related directly to the job that is being performed. At least two years of responsible experience providing inventory management, compliance, or complex accounting services.

• Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.

Knowledge of: The principles and practices of program management, including planning, scheduling, monitoring, and problem solving; methods and procedures of budget development and justification; application and interpretation of County, state and federal laws and regulations relevant to the program area; analysis and evaluation of policies, procedures, public information, and service delivery issues; local and state lawmaking processes; research methods and techniques; trends and practices within the specialized area; and personal computer applications and usage.

Ability to: Effectively recommend, coordinate, plan, and delegate program components; carry out policy directives of the governing authority in an effective and timely manner; write clear and concise reports, memoranda, and letters; analyze problems, identify alternative solutions, project consequences of proposed actions, and formulate recommendations; utilize various PC applications,

interpret and explain policies, procedures, laws, and regulations; establish and maintain effective working relationships.

Selection Process:

Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.

Employment references will be conducted for the final candidates and may include verification of education.

It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.

First review date will be January 22nd. This recruitment may close at any time on or after the first review date with no additional notice.

Examples of Duties

Key or Typical Tasks and Responsibilities:

• Provides analysis of inventory program performance, including administrative, financial, and operating information.

• Create reports from a variety of data sources and tracking systems and prepare data from these same systems in support of the development of policies, procedures, and practices.

• Participate in the development of inventory program budgets, goals, objectives, and activities and make recommendations based on inventory program data.

• Provides information to staff, internal customers, and other agencies on local, state, and federal requirements, regulations, policies, and best practices.

• Recommend process changes, policy and procedure updates, and other program improvements based on research that requires specialized knowledge of inventory management processes.

• Perform periodic audits of non-capital inventory and produce internal audit reports providing recommendations for managers and supervisors of programs that use non-capital inventory.

• Prepare reconciliation entries and other accounting entries necessary to ensure that accounting system data for non-capital inventory is accurate, auditable, and timely.

• Ensure that county, federal, and state purchasing guidelines are adhered to as well as any other applicable regulations, requirements, or policies.

• Monitor usage of non-capital inventory contracts and coordinate contract management and procurement activities with program managers that make heavy use non-capital inventory.

• Make accounting entries directly into a variety of data systems for the purpose of updating inventory records.

• Set goals and maintain an annual workplan for non-capital inventory program, working with other staff within the department as necessary to ensure that goals progress.

• Act as a backup subject matter expert for a variety of data systems within the Public Works department that are involved in the asset management, work order, and inventory process.

• Perform other duties as required.

Salary Grade

M3.200

Salary Range

$33.87 - $47.40- per hour

Close Date

Open Until FilledRecruiter

Rori Jones

Email:

Rori.Jones@clark.wa.gov

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.

For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

Job Type: Full-time

Pay: $33.87 - $47.40 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Vancouver, WA 98665 (Required)

Ability to Relocate:

• Vancouver, WA 98665: Relocate before starting work (Required)

Work Location: In person

Salary : $34 - $47