What are the responsibilities and job description for the Human Resources - Payroll Specialist position at Clarks?
Payroll Specialist
The Payroll Specialist is responsible for ensuring the accurate processing and recording of company’s payroll and providing timely and accurate financial information. Moreover, this role will participate in processing weekly, bi- weekly, and monthly payrolls for United States, Puerto Rico, and Canada employees of exempt and non- exempt statuses; enter timesheets, changes, and approvals; and provide research, support and customer service for all aspects of the business with emphasis on retail.
What You'll Be Doing
Clarks, based in Somerset, England, has been at the forefront of innovative shoemaking since its foundation in 1825, when brother James and Cyrus Clark made a slipper from sheepskin off-cuts. At the time it was ground-breaking: a combination of invention and craftsmanship that has remained at the heart of what the brand does now. In the Clarks archive of more than 22,000 pairs that have sparked revolutions and defined generations. From the original Clarks Desert Boot, first designed by Nathan Clark and Launched in 1950, to the iconic Wallabee, each design has an instantly recognizable signature that makes it unmistakably Clarks.
This season, we're proud to introduce the Clarks Collective: five incredible activists championing authentic social change. From mental health awareness and LGBTQ rights to greater racial equality, these trailblazers are committed to creating a brighter future for us all-bringing to life Clarks' new global campaign, for the World Ahead. Through spotlighting their stories and supporting their chosen charities and initiatives, we're ready to lead the way. After all, we're the originators, not imitators. It's who we are, who we've always been. And to change the world of tomorrow, we're doing things differently today.
As a global employer, Clarks is committed to embracing diversity throughout our workforce by creating an inclusive environment that reflects the many cultures and locations where we work. We strive to create a productive environment which everyone has an equal chance to succeed at all levels through the organization. We will not discriminate on the basis of sex, age, disability, marital status, color, race, religion, ethnic origin, sexual orientation or gender re-assignment', complying with local legislative requirements.
The Payroll Specialist is responsible for ensuring the accurate processing and recording of company’s payroll and providing timely and accurate financial information. Moreover, this role will participate in processing weekly, bi- weekly, and monthly payrolls for United States, Puerto Rico, and Canada employees of exempt and non- exempt statuses; enter timesheets, changes, and approvals; and provide research, support and customer service for all aspects of the business with emphasis on retail.
What You'll Be Doing
- Process and key employee changes, new hires, terminations for Clarks Americas employees in Dayforce which includes multiple states in the United States, Puerto Rico, Canada.
- Monitor and update time and attendance system exceptions, accruals and hours.
- Manage Dayforce workflow for transactions requiring payroll approval to ensure accurate and timely approvals.
- Ensure employee time and imports into Payroll/HR system for pay.
- Communicate issues regarding retail system and time and attendance.
- Calculate specific final pay for terminations according to jurisdictional, state, and federal law.
- Run weekly reports out of Dayforce to ensure Payroll data is correct in the system.
- Import files for vacation, annual reviews, etc. for efficient load of large data
- Provide communication to Americas geography employee base of 2,000 employees regarding payroll inquiries and issues.
- Coordinate and process special payments and off-cycle checks with Payroll Manager/Finance.
- Train, support, and provide customer service for all systems affecting pay.
- Support in conducting monthly/quarterly reporting to governmental agencies as required by law.
- Establish proper jurisdictional tax set up for all employees.
- Establish accurate garnishment set up for employees.
- Ensure accurate pay for all employees with no errors.
- Ensure accurate W2 at year end with no errors.
- 1-3 years of payroll experience.
- Knowledge of the payroll process and Dayforce.
- Payroll industry standards.
- Multi-state tax knowledge.
- Compliance knowledge in legislature and regulations surrounding payroll wage and hour law.
- MS Excel and Word proficiency.
- Speak and write English; solid communication both phone and written.
- Possess high problem-solving skills.
- Ability to work as a team.
Clarks, based in Somerset, England, has been at the forefront of innovative shoemaking since its foundation in 1825, when brother James and Cyrus Clark made a slipper from sheepskin off-cuts. At the time it was ground-breaking: a combination of invention and craftsmanship that has remained at the heart of what the brand does now. In the Clarks archive of more than 22,000 pairs that have sparked revolutions and defined generations. From the original Clarks Desert Boot, first designed by Nathan Clark and Launched in 1950, to the iconic Wallabee, each design has an instantly recognizable signature that makes it unmistakably Clarks.
This season, we're proud to introduce the Clarks Collective: five incredible activists championing authentic social change. From mental health awareness and LGBTQ rights to greater racial equality, these trailblazers are committed to creating a brighter future for us all-bringing to life Clarks' new global campaign, for the World Ahead. Through spotlighting their stories and supporting their chosen charities and initiatives, we're ready to lead the way. After all, we're the originators, not imitators. It's who we are, who we've always been. And to change the world of tomorrow, we're doing things differently today.
As a global employer, Clarks is committed to embracing diversity throughout our workforce by creating an inclusive environment that reflects the many cultures and locations where we work. We strive to create a productive environment which everyone has an equal chance to succeed at all levels through the organization. We will not discriminate on the basis of sex, age, disability, marital status, color, race, religion, ethnic origin, sexual orientation or gender re-assignment', complying with local legislative requirements.
