Event Planning Supervisor

GENERAL STATEMENT OF JOB
This is the third of three levels in the Event Planning series. Incumbents supervise lower-level employees, develop, and coordinate event marketing plans, plan and coordinate Mayor events and large City events, and perform the duties of the lower-level employees. Responsibilities may include developing and monitoring a budget; issuing special event permits; reviewing the decisions and activities of subordinates; and preparing operational reports.

***PLEASE NOTE: THE SUCCESSFUL CANDIDATE MUST BE ABLE TO WORK OUTSIDE IN ALL WEATHER CONDITIONS AND MUST BE ABLE TO WORK NIGHTS, WEEKENDS, AND SOME HOLIDAYS WAS REQUIRED. ***

SPECIFIC DUTIES AND RESPONSIBILITIES

• Supervises event staff to include prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.
• Plans, coordinates, implements, and monitors the logistical details of special events which include determining scheduling, staffing, facility, equipment, and supply needs; volunteer requirements; identifying and securing entertainment and activities; identifying funding sources; and performing related duties.
• Coordinates the day-to-day event planning activities, which includes monitoring staff schedules, establishing event schedules and timelines, and developing and implementing internal procedures.
• Reviews event requirements and determines internal and external resources necessary to meet requirements. Issues special event permits, as necessary.
• Maintains oversight of the Wilma Rudolph Event Center and Freedom Point to include providing tours and overseeing private events if necessary.
• Prepares, reviews, and approves a variety of operational records and reports.
• Prepares and monitors a budget; tracks, reviews, and controls expenses.
• Solicits donations and sponsorships from the public and area businesses.
• Performs other duties of a similar nature or level.
• Performs other related work as required.

MINIMUM EDUCATION AND TRAINING

• Associate degree in a course of study related to the occupational field.
• Two (2) years of experience in event planning.
• An equivalent combination of education and experience sufficient to perform the job's essential duties.

Licenses and Certificaitons:

• Possession of a valid driver’s license.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge of:

• Supervisory principles.
• Event planning principles and practices.
• Applicable Federal, State, and local laws, rules, and regulations.
• Marketing concepts.
• Basic mathematical concepts.
• Budgeting principles.
• Recordkeeping principles.
• Computers and related software applications.
• Customer service principles.

Skill in:

• Planning, developing, supervising, and managing programs or events.
• Monitoring and evaluating employees.
• Prioritizing and assigning work.
• Developing and implementing event plans.
• Coordinating activities between multiple parties.
• Performing mathematical calculations.
• Preparing and monitoring a budget.
• Soliciting sponsorships and donations.
• Providing customer service.
• Preparing operational records and reports.
• Using a computer and related software applications.
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical Requirements:

The work is moderate work which requires exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Evenings as needed
• Extended hours
• Monday to Friday
• Weekends as needed

Education:

• Associate (Required)

Experience:

• Events management or planning: 2 years (Required)
• supervisory service: 1 year (Preferred)

Work Location: In person

Salary : $65,000