Administrative Specialist

Classic Construction and Consulting is a rapidly growing construction and consulting company specializing in high-end commercial and residential projects. Our vertically integrated approach includes legal, safety, and skilled trades teams, allowing us to offer comprehensive services to our clients. Our culture is fun, team-oriented, and focused on innovation, with significant opportunities for professional growth.

We are seeking an Administrative Specialist, who will play a pivotal role in supporting day-to-day operations and ensuring our office runs smoothly. In this role you will handle a variety of administrative tasks, support cross-functional teams, and maintain clear communication across departments. This position is ideal for someone who enjoys creative problem-solving, thrives in a fast-paced environment, and seeks to grow with a dynamic organization

Key Responsibilities

1. Systems & Technology Setup

• Set up email and software accounts (e.g., Acculynx, D2D, CCC Training Center) for new team members.
• Manage Google Workspace (user accounts, file organization, permissions).
• Oversee iTel reports and GAF account setup.
• Maintain Microsoft Office and Adobe subscriptions.

2. Communication & Account Management

• Manage phone systems (Arvig/Call Cabinet), company phone numbers, Verizon, and Comcast accounts.
• Monitor and respond to company emails.
• Coordinate out-of-state license requirements and compliance.
• Confirm appointments and manage calendars.

3. Administrative & Sales Support

• Prepare sales folders, literature, contracts, samples.
• File invoices, handle A/R documentation, and process checks.
• Maintain permits and coordinate inspections.
• Update internal documents and perform data entry.

4. Event & Travel Coordination

• Assist in event management (team events, meetings, meal planning, scheduling).
• Coordinate meeting spaces and travel arrangements.
• Welcome guests, direct them to meeting areas, and notify relevant team members.
• Take meeting notes and provide recaps.

5. Office Operations & Supply Management

• Oversee procurement and inventory of office and breakroom supplies.
• Manage office maintenance vendors for a well-functioning work environment.
• Re-order and distribute print materials as needed.
• Collect, distribute, and send mail.

6. Additional Dutieso GAF training registration and warranty documentation.o Podium, Acculynx, HubSpot usage (training provided if needed).o Social media management, preferred but not requiredo Other administrative tasks as assigned.

• Detail-Oriented & Organized: Strong attention to detail; able to handle multiple priorities effectively.
• Creative Problem-Solver: Eager to find innovative solutions and streamline processes.
• Tech-Savvy: Comfortable learning new software and leveraging digital tools.
• Strong Communicator: Excellent written and verbal skills; able to engage with diverse teams and stakeholders.
• Construction Industry Knowledge (Preferred): Exposure to construction processes is a plus.
• Willingness to Learn & Grow: Motivated to deepen industry knowledge and grow alongside the company.
• Bonus Skills: Social media expertise (platform management, content creation) and Design tool proficiency (Adobe Creative Suite, Canva, Hootsuite)

What We Offer

• Growth & Advancement: We’re expanding rapidly, offering ample opportunities for career progression.
• Collaborative Culture: Work within a motivated, high-performing team.
• Innovative Environment: Engage with cutting-edge projects in construction and consulting.

Benefits: Medical, Dental, Vision, Life Insurance, 401k w/ company match, and paid time off.

If you’re an organized, resourceful professional ready to make an impact within a dynamic construction and consulting company, we’d love to hear from you.