What are the responsibilities and job description for the Finance Manager position at Clay County Sheriff's Office (FL)?
JOB
Responsible for leading and managing the day-to-day Finance information systems technical and data integrity activities for CCSO to ensure the technical aspects of the ERP system are efficiently and effectively operating and are consistently aligned to support the agency's strategic goals andobjectives. In addition, to ensure financial and management reporting for Finance, Purchasing, Payroll, Budget, Third Party Risk Management, Capital Assets, and Grant areas as well as external reporting to various local, state and federal agencies include sound reporting methodologies and well-documented change control processes. Responsible for overseeing the planning and successful implementation of strategic objectives and projects assigned by the CFO to enhance systems, products and/or services delivered by Finance. Responsible for leading integrations with the ERP system, system upgrade testing and version control, as well as logical access, system settings, workflows, forms and enhancements activities to increase efficiency,effectiveness and reliability of financial operations. Responsible to apply a strong understanding of the various ERP modules (Finance, Budget, Purchasing, Payroll, Employee Expense, P-Card, Capital Assets/Inventory and Contracts) within Finance and overall financial architecture (variousfunding streams, bank accounts, general ledger, organizational structure and approval authorities) to ensure the ERP system settings, data integrity, transactional processing, logical access, workflow and data mapping accurately support proper budgeting, accounting and internalcontrol standards. Responsible for leading the Finance Data Analytics, Capital Assets and Third-Party Risk Management teams. Incumbent manages administrative professionals and works with significant autonomy, making impactful decisions on behalf of the agency. This position regularlyinteracts with the CFO, Executive management, critical external stakeholders and reports directly to the Chief Financial Officer (CFO) and indirectly to the Director of Administration & Business.
EXAMPLE OF DUTIES
Communicate regularly with the CFO status updates regarding the agency's ERPsystem, Financial and Management Reporting, Capital Assets and Third-Party RiskManagement operational activities, enhancements, notable challenges, issues, and/orchanges in requirements, with recommended implementation plan or resolutions.Communicates with CFO status of completing critical due dates and status ofeffectively managing multi-million-dollar Capital Asset and Third-Party Risk Managementportfolios to effectively manage inherent financial, compliance, legal and reputation risksas well as communicating any challenges in meeting critical due dates.Manages the agency's Finance ERP system modules, finance data analytics, capital assetand third-party risk management lifecycle activities, pipelines and portfolios to ensureaccuracy, integrity and timeliness of transactions.Manages the production and reporting methodology of financial reports to ensureaccuracy and timeliness of reoccurring and any ad hoc reporting needs of the CFO andFinance team are successfully achieved.Manages and drive to successful completion strategic objectives and projects assignedby the CFO and act as a liaison with 3rd party vendors as it relates to assignedtasks/projects.Actively oversee short and long-term projects and resolve identified issues as well asactively monitor ongoing performance to ensure efficiency, effectiveness and timelinessof related data, processes and activities.Assign tasks and responsibilities based on the specific requested need and thequalifications/expertise/capabilities of employees to achieve assigned goals andobjectives.Collaborates across the agency and with external stakeholders to ensure activities arealigned with the agency's strategies and long-term initiatives and employees' dailyactivities are focused on meeting these needs.Ensures projects adhere to industry acceptable project management methodology toensure projects are completed on time, within scope and within budget.Makes viable recommendation(s) to the CFO based on the anticipated costs, estimatedlife, available resources, timing and any other relevant factors to enhance efficiency,effectiveness and/or support a sound internal control environment.Oversee staff's activities to ensure credible sources of information are utilized, tabulatedand accurately compiled in a timely and accurate manner as well as reports andtransactions are properly documented and designed.Delivers related user training and materials to provide effective instruction and increasethe proficiency of departmental and agency personnel.Oversees the sufficient development of business requirements for information systemsprojects, change management and implementation processes; vendor selection, contractimplementation and ongoing management processes; as well as the addition, transfer anddisposal of capital assets and attractive inventoried items to ensure processes arefunctioning effectively, data and supporting documentation is accurate and complete andprojects and portfolios are managed to meet objectives and sufficiently mitigate inherentrisks.Maintains organized and thorough project documentation, and desk procedures of dutiesand responsibilities.Provides appropriate assistance to Finance staff and agency users regarding theirparticular area of expertise as needed.Monitors availability of new ERP system release versions and enhancements, and makesrecommendations to CFO for timing implementation and drives update testing activities tomitigate inherent risks before applying to production environment.Review completed work assignments for accuracy and achievement of all objectives,providing the originator with appropriate feedback to encourage task completion accordingto desired specifications.Recommends changes to policies, procedures and processes and ensures updateddesk procedures exist for all areas of responsibility.Serve as the CFO's ERP system technical subject matter expert for the Financemodules and related financial and management reporting.Works closely with accreditations and external auditors in providing requested informationand in support of timely completion of reviews and audits.Demonstrates strong technical and operational knowledge while exercisingsound judgment, due professional care, and decision-making.Demonstrates highly competent analytical reasoning, technical skills and reviewcapabilities utilizing a variety of techniques.Excels in planning, setting objectives, resource management, problem-solving,and determining courses of action.Regularly assesses the development and effectiveness of direct and indirect reports tocontinuously mentor and develop employee initiative, skills, and a desire for continuallearning and improvement.Demonstrates synergy and a commitment to meeting deadlines consistently anddriving successfully achieving goals and objectives accurately and timely.Continuously improves knowledge and skills of self and others by participating in trainingclasses, and seminars designed to enhance leadership skills, knowledge, and abilitiesor to fulfill specific job specific requirements.Promotes a strong sense of teamwork, a commitment to mentoring others and developsappropriate problem-solving and decision-making skills with direct and indirect reports.Effectively communicate decisions to achieve understanding and acceptance.Develop technical and behavioral skills by continually evaluating, coaching andmentoring staff to enhance their individual professional development as well astheir overall expertise.Conducts performance evaluations and provides opportunities and guidance for staffto assist them in the achievement of their professional and personal goals.Recommends hiring, promoting and termination activities as necessary subjectto approved budgets.Approves time-off requests and timecards to ensure proper accounting andcompensation of employees.Responds appropriately to personnel grievances/complaints in accordance withagency policies/procedures/applicable laws in a timely manner and in a clear, conciseand factual manner, supported by supervisory/legal staff instructions as appropriate.Maintains an accurate and up-to-date tracking system/tickler file to facilitate trackingand/or locating reports/records/appointments/training classes and/or any other itemas required to ensure that all commitments/due dates are met within the establishedtimeframes.Ensures continuity and operational efficiency is obtained through accurate andtimely dissemination of information consistent with agency policy and procedures.Ensures proper cross-training exists across the Finance team to maintain businesscontinuity, professional development and reduce single points of failure in operations.Reports identified or potential maintenance, safety, and/or non-compliancefindings, hazards, and incidents to the appropriate personnel and/or department.Timely completes all assignments, special projects, and budgetary requirements(if applicable) as directed, adhering to applicable agency policies.Adheres to leave and attendance policies, including punctual arrival and completingassignments on time with high quality. Informs the CFO about illness or untimelyincidents, reports overtime hours worked, and submits timesheet, attendance, andleave requests timely.Regularly checks assigned mailbox, phone calls, PowerDMS, and emailmessages, responding promptly and professionally.Responds to supervision, guidance, direction, and feedback in a receptive mannerand in accordance with agency policies.Conducts themselves in a polite, helpful, courteous, ethical, and professionalmanner, abiding by the established code of ethics, and demonstrates a courteousand professional image consistently.Cultivates positive working relationships with colleagues, other agency units andkey external stakeholders to enhance work area output and services in line withagency policies.Demonstrates an understanding, consideration, and respect of cultural, religious,and gender differences when interacting with the public and coworkers.Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
Salary is negotiable for full-time positions prior to initial hire, if requested, based on verified experience up to step five (5) of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions. Benefits for full time positions include Florida Retirement System, a full suite of very affordable health/life/dental/vision benefits, ancillary insurance policies, college reimbursement, and more. Benefits are effective the 1st of the month after a full 30 days worked. For more information on benefits, please visit https://www.claycountygov.com/government/personnel-services/employee-benefits. The duration of the selection process may range from one (1) to three (3) months and may vary based on the number of applicants and/or urgency of filling the vacancy. Applicants are reminded to take note of the close date listed on this job posting. Interviews are not typically requested prior to this date.If accommodations are required throughout any portion of the hiring process, please contact our Human Resources team at HR@ClaySheriff.com. All positions at the Clay County Sheriff’s Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening, polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates’ personal lives may be explored during this process (including driving, drug usage, criminal, employment, and residential histories). Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days. This posting has been reviewed by Human Resources and found to be job related and non-discriminatory. If you are interested in this position, please submit your electronic application at https://www.claysheriff.com/departments/employment/.
Responsible for leading and managing the day-to-day Finance information systems technical and data integrity activities for CCSO to ensure the technical aspects of the ERP system are efficiently and effectively operating and are consistently aligned to support the agency's strategic goals andobjectives. In addition, to ensure financial and management reporting for Finance, Purchasing, Payroll, Budget, Third Party Risk Management, Capital Assets, and Grant areas as well as external reporting to various local, state and federal agencies include sound reporting methodologies and well-documented change control processes. Responsible for overseeing the planning and successful implementation of strategic objectives and projects assigned by the CFO to enhance systems, products and/or services delivered by Finance. Responsible for leading integrations with the ERP system, system upgrade testing and version control, as well as logical access, system settings, workflows, forms and enhancements activities to increase efficiency,effectiveness and reliability of financial operations. Responsible to apply a strong understanding of the various ERP modules (Finance, Budget, Purchasing, Payroll, Employee Expense, P-Card, Capital Assets/Inventory and Contracts) within Finance and overall financial architecture (variousfunding streams, bank accounts, general ledger, organizational structure and approval authorities) to ensure the ERP system settings, data integrity, transactional processing, logical access, workflow and data mapping accurately support proper budgeting, accounting and internalcontrol standards. Responsible for leading the Finance Data Analytics, Capital Assets and Third-Party Risk Management teams. Incumbent manages administrative professionals and works with significant autonomy, making impactful decisions on behalf of the agency. This position regularlyinteracts with the CFO, Executive management, critical external stakeholders and reports directly to the Chief Financial Officer (CFO) and indirectly to the Director of Administration & Business.
EXAMPLE OF DUTIES
Communicate regularly with the CFO status updates regarding the agency's ERPsystem, Financial and Management Reporting, Capital Assets and Third-Party RiskManagement operational activities, enhancements, notable challenges, issues, and/orchanges in requirements, with recommended implementation plan or resolutions.Communicates with CFO status of completing critical due dates and status ofeffectively managing multi-million-dollar Capital Asset and Third-Party Risk Managementportfolios to effectively manage inherent financial, compliance, legal and reputation risksas well as communicating any challenges in meeting critical due dates.Manages the agency's Finance ERP system modules, finance data analytics, capital assetand third-party risk management lifecycle activities, pipelines and portfolios to ensureaccuracy, integrity and timeliness of transactions.Manages the production and reporting methodology of financial reports to ensureaccuracy and timeliness of reoccurring and any ad hoc reporting needs of the CFO andFinance team are successfully achieved.Manages and drive to successful completion strategic objectives and projects assignedby the CFO and act as a liaison with 3rd party vendors as it relates to assignedtasks/projects.Actively oversee short and long-term projects and resolve identified issues as well asactively monitor ongoing performance to ensure efficiency, effectiveness and timelinessof related data, processes and activities.Assign tasks and responsibilities based on the specific requested need and thequalifications/expertise/capabilities of employees to achieve assigned goals andobjectives.Collaborates across the agency and with external stakeholders to ensure activities arealigned with the agency's strategies and long-term initiatives and employees' dailyactivities are focused on meeting these needs.Ensures projects adhere to industry acceptable project management methodology toensure projects are completed on time, within scope and within budget.Makes viable recommendation(s) to the CFO based on the anticipated costs, estimatedlife, available resources, timing and any other relevant factors to enhance efficiency,effectiveness and/or support a sound internal control environment.Oversee staff's activities to ensure credible sources of information are utilized, tabulatedand accurately compiled in a timely and accurate manner as well as reports andtransactions are properly documented and designed.Delivers related user training and materials to provide effective instruction and increasethe proficiency of departmental and agency personnel.Oversees the sufficient development of business requirements for information systemsprojects, change management and implementation processes; vendor selection, contractimplementation and ongoing management processes; as well as the addition, transfer anddisposal of capital assets and attractive inventoried items to ensure processes arefunctioning effectively, data and supporting documentation is accurate and complete andprojects and portfolios are managed to meet objectives and sufficiently mitigate inherentrisks.Maintains organized and thorough project documentation, and desk procedures of dutiesand responsibilities.Provides appropriate assistance to Finance staff and agency users regarding theirparticular area of expertise as needed.Monitors availability of new ERP system release versions and enhancements, and makesrecommendations to CFO for timing implementation and drives update testing activities tomitigate inherent risks before applying to production environment.Review completed work assignments for accuracy and achievement of all objectives,providing the originator with appropriate feedback to encourage task completion accordingto desired specifications.Recommends changes to policies, procedures and processes and ensures updateddesk procedures exist for all areas of responsibility.Serve as the CFO's ERP system technical subject matter expert for the Financemodules and related financial and management reporting.Works closely with accreditations and external auditors in providing requested informationand in support of timely completion of reviews and audits.Demonstrates strong technical and operational knowledge while exercisingsound judgment, due professional care, and decision-making.Demonstrates highly competent analytical reasoning, technical skills and reviewcapabilities utilizing a variety of techniques.Excels in planning, setting objectives, resource management, problem-solving,and determining courses of action.Regularly assesses the development and effectiveness of direct and indirect reports tocontinuously mentor and develop employee initiative, skills, and a desire for continuallearning and improvement.Demonstrates synergy and a commitment to meeting deadlines consistently anddriving successfully achieving goals and objectives accurately and timely.Continuously improves knowledge and skills of self and others by participating in trainingclasses, and seminars designed to enhance leadership skills, knowledge, and abilitiesor to fulfill specific job specific requirements.Promotes a strong sense of teamwork, a commitment to mentoring others and developsappropriate problem-solving and decision-making skills with direct and indirect reports.Effectively communicate decisions to achieve understanding and acceptance.Develop technical and behavioral skills by continually evaluating, coaching andmentoring staff to enhance their individual professional development as well astheir overall expertise.Conducts performance evaluations and provides opportunities and guidance for staffto assist them in the achievement of their professional and personal goals.Recommends hiring, promoting and termination activities as necessary subjectto approved budgets.Approves time-off requests and timecards to ensure proper accounting andcompensation of employees.Responds appropriately to personnel grievances/complaints in accordance withagency policies/procedures/applicable laws in a timely manner and in a clear, conciseand factual manner, supported by supervisory/legal staff instructions as appropriate.Maintains an accurate and up-to-date tracking system/tickler file to facilitate trackingand/or locating reports/records/appointments/training classes and/or any other itemas required to ensure that all commitments/due dates are met within the establishedtimeframes.Ensures continuity and operational efficiency is obtained through accurate andtimely dissemination of information consistent with agency policy and procedures.Ensures proper cross-training exists across the Finance team to maintain businesscontinuity, professional development and reduce single points of failure in operations.Reports identified or potential maintenance, safety, and/or non-compliancefindings, hazards, and incidents to the appropriate personnel and/or department.Timely completes all assignments, special projects, and budgetary requirements(if applicable) as directed, adhering to applicable agency policies.Adheres to leave and attendance policies, including punctual arrival and completingassignments on time with high quality. Informs the CFO about illness or untimelyincidents, reports overtime hours worked, and submits timesheet, attendance, andleave requests timely.Regularly checks assigned mailbox, phone calls, PowerDMS, and emailmessages, responding promptly and professionally.Responds to supervision, guidance, direction, and feedback in a receptive mannerand in accordance with agency policies.Conducts themselves in a polite, helpful, courteous, ethical, and professionalmanner, abiding by the established code of ethics, and demonstrates a courteousand professional image consistently.Cultivates positive working relationships with colleagues, other agency units andkey external stakeholders to enhance work area output and services in line withagency policies.Demonstrates an understanding, consideration, and respect of cultural, religious,and gender differences when interacting with the public and coworkers.Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
Salary is negotiable for full-time positions prior to initial hire, if requested, based on verified experience up to step five (5) of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions. Benefits for full time positions include Florida Retirement System, a full suite of very affordable health/life/dental/vision benefits, ancillary insurance policies, college reimbursement, and more. Benefits are effective the 1st of the month after a full 30 days worked. For more information on benefits, please visit https://www.claycountygov.com/government/personnel-services/employee-benefits. The duration of the selection process may range from one (1) to three (3) months and may vary based on the number of applicants and/or urgency of filling the vacancy. Applicants are reminded to take note of the close date listed on this job posting. Interviews are not typically requested prior to this date.If accommodations are required throughout any portion of the hiring process, please contact our Human Resources team at HR@ClaySheriff.com. All positions at the Clay County Sheriff’s Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening, polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates’ personal lives may be explored during this process (including driving, drug usage, criminal, employment, and residential histories). Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days. This posting has been reviewed by Human Resources and found to be job related and non-discriminatory. If you are interested in this position, please submit your electronic application at https://www.claysheriff.com/departments/employment/.
