Staff Accountant

JOB SUMMARY

The Staff Accountant is generally responsible for day to day fiscal activities, and is integral to ensure accuracy and timeliness of accounting activities  and to maintain a sound financial control environment .The Staff Accountant reports directly to the Fiscal Manager and indirectly to the Accounting Controller and Chief Financial Officer. 

ESSENTIAL JOB FUNCTIONS:

• Performs cash reconciliations for all active bank accounts by accurately comparing incoming and outgoing bank funds against general receipts and disbursements as well as credit card activity, recorded in the general ledger account. 
• Resolves discrepancies identified during the reconciliation process. 
• Acts as the independent accounting employee to review, verify, and initial the deposits and seal them in a secure banking deposit transmittal bag.
• Verifies and approves receivables and payable invoices and journal entries, prepared by the Accounting Specialist(s).
• Provides coverage for Accounts Payable and Accounts Receivable, as situation demands, under the supervision of the Fiscal Manager. 
• Reviews the reconciliation between sub-ledgers and general ledgers of receivables and payables, and gather all backup documentation keeping with the agency’s policies. 
• Generates routine and special reports, for monthly, quarterly and annual close processes.
• Prepare financial grant accounting, ensuring accuracy and timeliness of work. 
• Regularly verifies data entries in all GL accounts, and performs reclass journal entries, thereby maintaining the data integrity of the chart of accounts.
• Generates and provides accreditation unit with proof of compliance documentation as directed, ensuring it meets the accreditation requirements.
• Performs ad-hoc projects as requested by Fiscal Manager, Controller and/or CFO.
• Conducts themselves in a polite, helpful, courteous, ethical, and professional manner, abiding by the established code of ethics, and demonstrates a courteous and professional image when engaged in any activity with the public. 
• Demonstrates an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and coworkers. 

• Possesses sufficient knowledge and will correctly perform all the designated duties and assume all responsibilities as required in the absence of the co-worker or during periods of work overload in accordance with agency policy, procedures and supervisory direction.

• Responds to supervision, guidance, direction, and feedback in a receptive manner and in accordance with agency policies.

• Participates in training classes/seminars, designed to enhance job specific skills, knowledge, and abilities or to fulfill specific requirements.
• Follows all leave and attendance related policies/procedures, including, but not limited to arriving on time, working the entire shift, submission of vacation and personnel requests, notification to supervisor regarding absence from work due to illness or untimely incidents and notification of supervisor concerning overtime hours worked.
• Checks their assigned mailbox, telephone/electronic messages (email), responding to messages in a prompt and professional manner.
• Performs other duties as assigned.

QUALIFICATIONS:

Minimum Education, Experience, and Requirements:

• Bachelor’s degree in accounting or related field
• At least two years of related experience
• Proficient typing skills; at least 50 wpm.
• Proficient in Microsoft Office products (e.g. Outlook, Word, Excel) including formulas, functions, and queries.

Certification, Licenses, and Registrations Requirements:

• None Specified

Knowledge, Skills, and Abilities: 

• Ability to correctly and appropriately interpret and apply GAAP, GASB, FSA Manual, and Uniform Accounting System Manual for Florida Local Government requirements.
• Strong analytical and attention-to-detail skills to ensure timeliness and accuracy of department’sworkproducts.
• Ability to interpret, follow and apply agency policies/procedures/directives related to the job performed by the incumbent and demonstrate this knowledge in daily job performance.
• Ability to demonstrate self-initiated activity to contribute to goal achievement consistent with departmental expectations, agency mission and pursuant to agency policies.
• Ability to demonstrate congenial, respectful, and productive behaviors and attitudes towards others in working relationships and situations.
• Ability to actively participate in training classes, and seminars designed to enhance leadership and job specific skills, knowledge, and abilities or to fulfill specific requirements.
• Ability to use appropriate judgment to look beyond surface issues to identify and analyze problems and develop effective responses and solutions to resolve such problems. 
• Demonstrate well-developed communication skills and the ability to listen, interpret and convey information and instructions in a clear, concise, and professional manner.
• Ability to maintain a working knowledge of business management practices and procedures, business terminology and accounting practices.
• Ability to demonstrate adequate knowledge and skill in the us of office equipment and proficiency in accounting/banking software applications, and other agency and county-specific applications required to perform position tasks.
• Ability to efficiently organize, prioritize, schedule, and manage daily work activities, tasks, and special assignments.
• Ability to establish and maintain cooperative working relationships with internal agency and/or external personnel as appropriate to enhance their job-related productivity and project a positive image for the Agency.
• Efficiently organize, plan, prioritize, and manage daily tasks and assignments to meet established deadlines.

Supplemental for All Positions

Salary is negotiable for full-time positions prior to initial hire, if requested, based on verified experience up to step five (5) of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions. 

Benefits for full time positions include Florida Retirement System, a full suite of very affordable health/life/dental/vision benefits, ancillary insurance policies, college reimbursement, and more. Benefits are effective the 1^st of the month after a full 30 days worked. For more information on benefits, please visit https://www.claycountygov.com/government/personnel-services/employee-benefits. 

The duration of the selection process may range from one (1) to three (3) months and may vary based on the number of applicants and/or urgency of filling the vacancy. 

Applicants are reminded to take note of the close date listed on this job posting. Interviews are not typically requested prior to this date.

If accommodations are required throughout any portion of the hiring process, please contact our Human Resources team at HR@ClaySheriff.com. 

All positions at the Clay County Sheriff’s Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening, polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates’ personal lives may be explored during this process (including driving, drug usage, criminal, employment, and residential histories). 

Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.

Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days.  

This posting has been reviewed by Human Resources and found to be job related and non-discriminatory. If you are interested in this position, please submit your electronic application at https://www.claysheriff.com/departments/employment/.

Salary : $58,371 - $67,658