What are the responsibilities and job description for the Home Office Event Coordinator position at Clayton Careers?
Position Summary
The Home Office Event Coordinator is tasked with ensuring the smooth operation of our Corporate Office meetings and functions, providing an exceptional Team Member experience, and serving as the main point of contact for booking, planning, and timely event execution.
The Home Office Event Coordinator is tasked with ensuring the smooth operation of our Corporate Office meetings and functions, providing an exceptional Team Member experience, and serving as the main point of contact for booking, planning, and timely event execution.
The Home Office is seeking a friendly, energetic, and experienced individual to coordinate Clayton Homes meetings, trainings, conferences, and retreats. This individual will work closely with the Event Manager and be responsible for ensuring all events run smoothly and are in line with Clayton standards and brand.
Duties / Responsibilities:
- Serve as the main point of contact for bookings, changes, and cancellations.
- Responsible for confirming and reviewing event needs with the necessary facilitators, partners, and vendors.
- Host pre-conference meetings with event facilitators to ensure all requests for meeting rooms are met.
- Work through details with event hosts including room layouts, tech requests, décor, transportation, entertainment, etc.
- Responsible for keeping the Home Office event support team up to date with any event changes.
- Conduct post-conference meetings with the Home Office event support team to search for areas of opportunity.
- Maintain excellent working relationships with the Lodge Team, Home Office event support team, Liaisons, Facilitators and Vendors.
- Assist event hosts and caterers with menu development and oversee all food/beverage details on the day of the event.
- Assist in tracking Home Office event usage.
- Evolve specific business unit preference sheets.
- Assist with the planning and execution of company-wide events.
- Lead tours of the Home Office for Clayton partners and other visiting guests.
- Other duties and special projects as assigned.
- Occasional weekends may be required.
Qualifications:
- Bachelor’s in hospitality or related field preferred.
- 2 years related experience required; 2-3 years preferred.
- Understand the importance of being thorough, detail-oriented and committed to providing an outstanding Team Member Experience.
- Tour experience preferred.
- Cooperative attitude and willingness to collaborate with other teams.
- Positive, customer-service focused attitude and ability to handle challenges and stay calm under pressure.
- Self-starter with ability to prioritize and manage multiple projects on different timelines.
- Ability to work with minimal direction.
- Excellent follow-through skills, with superb attention to detail and organization skills.
- Excellent written and verbal communication skills.
- Strong prioritization skills and a track record of consistently going above and beyond with out-of-the-box thinking.
Reports to: Event Manager
Job Status: Full Time / Level 9
Why Clayton?
Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs, including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more.
As part of Clayton’s commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
Clayton is proud to have earned spots on the following Forbes lists: America’s Best Employers, America’s Best Employers by State, Best Employers for Diversity, Best Employers for Women.
At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs available online or in-person for team members.
Clayton’s Home Office campus offers an onsite restaurant, onsite fitness facility with full gym, in-person and virtual workout classes, yoga / barre studio, volleyball and basketball courts, walking paths, and a disc golf course.
Clayton is committed to a diverse and inclusive workplace. Clayton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Business Unit - B00015
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