Administrative Assistant

Position Title: Administrative Assistant

Location: Clear Creek Amana Administration Office (Oxford, IA)

Reports to: Chief Operations Officer or designee

Job Summary: To support the administration and the goals of the District in a professional manner that provides a positive environment for students, staff and the general public.

Terms of Employment: 12-month employee; Salary and benefits commensurate with experience

Essential Duties and Responsibilities:

• Greet and assist administration office visitors, parents and general public.
• Responsible for sorting and distribution of interoffice, intracampus and US mail. Will need to make a daily trip to the bank and post office.
• Support Central Office staff; including AR support with Intouch, AP support with coding and other tasks as assigned.
• Coordinate and reconcile fundraising activities for middle school.
• Administer and reconcile pcard program for middle school.
• Prepare and enter requisitions for purchases for middle school staff.
• Manage the business office filing and supply needs.
• Assist with registration of new students through PowerSchools.
• Support Communications with staff personnel updates on the district website, and other projects as needed
• Support Human Resources with tracking staff trainings, managing district volunteers, and other projects as needed.
• Support other administrative office staff as requested
• Make badges for outside groups, construction and staff.
• Review parent complaints/issues and direct to the appropriate person
• Other duties as assigned

Qualifications:

In order to perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed here are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience Required (Knowledge, skills, ability):

• Quality (Projects a genuine concern for quality. Work is accurate, thorough and well organized. Uses time wisely. Seeks out and takes responsibility for additional projects.) Adheres to quality standards/procedures and frequently suggests quality improvement ideas. Develops systems and procedures to ensure high quality work. Consistently completes work on time. Encourages and develops practices for continuous improvement in work processes and systems.
• Knowledge of Job (The job and job-related responsibilities are well understood and reflected in job performance; exhibits continuous improvement and ongoing learning)
• Analytical Thinking/Independent Judgment (Effectively analyzes and solves problems. Makes high quality decisions in a timely manner. ) Self-reliant capacities to perceive, discern or make reasonable decisions. Willing and able to exercise sound judgment. Breaks down complex problems into component parts and develops solutions in a logical/scientific systematic way. Develops, analyzes, selects, implements and evaluates optimum courses of action. Takes responsibility and is accountable.
• Teamwork/Collaboration (Works well on a team. Demonstrates commitment to shared team goals. Builds relationships.) Collaborates and cooperates in order to achieve group objectives. Listens, responds and expresses disagreement constructively. Encourages all team members to contribute their ideas and skills. Seeks and understands other people's viewpoints.
• Initiative/Dependability (Identifies what needs to be done. Does more than what is normally required in work situations). Takes action prior to being asked or before the situation requires it. Resourceful and follows direction.
• Motivation/Self-Management (Strives to achieve. Perseveres. Demonstrates adaptability). Commits self and others to accomplish challenging objectives. Recovers quickly when progress is stalled by obstacles or adversity.
• Technical Skills (Exhibits proficiency in and uses required computer applications to maximize efficiency.) Computer applications include but not limited to Microsoft office, Google, Software Unlimited, Frontline Technologies (AESOP/Veritime), Powerschool, InTouch Receipting, Spend Dynamics
• Communication (Communicates effectively both verbally and in written forms. Communicates up, down and across the organization and maintains constructive working relationships. Listens to others.) Speaks clearly and concisely; expresses thoughts and ideas easily in groups and in one to one conversations. Conveys information (written/verbal) and ideas accurately and clearly. Provides input/feedback in a timely, direct and candid manner. Shows interest in what others have to say: listens well in a group to enhance understanding and quality of participation.
• Managing Change/Adaptability (Demonstrates good understanding of organizational changes and communicates support and/or leadership for such change.)
• Professional/Conflict Resolution (Positive approach. Recognizes, mediates and resolves conflicting people, priorities and resources.) Displays professional and positive manner with students, families, employees, co-workers and administration. Ensures that conflicts are resolved in a professional manner and recognizes when to request additional resources to help resolve the situation.
• Professional Development (Takes responsibility for own development and learning). Encourages and develops practices for continuous improvements in work processes and systems. Continually learns from personal experience; actively seeks opportunities for learning and self-development; requests feedback and welcomes advice when it is offered.
• Customer Service Oriented. Goes above and beyond what the students, families, employees, co-workers and administration expect. Listens to ensure understanding, convey empathy and develop and deliver services with customer needs and satisfaction as a primary point of focus.
• Confidentiality Able to exercise discernment and preserve confidentiality of private and/or privileged data and information.

Education, Training and Experience Guidelines:

High School Diploma or GED equivalent; and one year of clerical and computer experience; OR an equivalent combination of education, training and experience.

Evaluation: Performance of this job will be evaluated annually in accordance with provisions of Board Policy on Evaluation of Personnel

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.)

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk, use hands to finger, handle or feel; and reach with hands and arms. Employee will sit for long periods of time. The employee is occasionally required to reach with hands and arms, stoop, kneel or crouch. Specific vision abilities required by this job include close vision and depth perception. The employee is occasionally required to lift and/or move up to 25 pounds.

Working Environment:(The working environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.)

Tobacco-free and drug-free, climate controlled working and learning environment. This role routinely uses standard office equipment such as computers, calculators, phones, photocopiers, filing cabinets and fax machines. Noise level in the work environment is usually moderate; however, due to the number of persons working in a limited amount of space, there can be distractions. This role may occasionally require work outside the typical work day.

The information contained in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.

The Clear Creek Amana Community School is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status or disability.