Administrative Assistant

FULL-TIME POSITION AVAILABLE

ADMINISTRATIVE ASSISTANT

The Clearwater Council of Governments is committed to collaborating with our partners to support people to live their best lives, one system, one community, and one person at a time.

The Clearwater COG membership consists of nine (9) County Boards of Developmental Disabilities. Currently, Clearwater COG includes the following counties: Crawford, Erie, Huron, Lucas, Marion, Morrow, Ottawa, Richland, and Seneca.

This is a professional position responsible for attending to visitors and inquiries on the phone and face-to-face. The individual in this position supplies information regarding the organization to the general public, individuals, providers, and county boards, and completes other administrative tasks and assignments.

Duties include:

• Manages confidential records, maintains individuals’ files, and updates filed data.
• Performs clerical tasks as needed, e.g. assists the general public, answers phone, handles mail, does copy work, inventories, and distributes information and materials.
• Maintains rosters for Clearwater individuals.
• Performs other Medicaid Administration duties and participates in Medicaid Administrative Claiming activities.
• Assists in maintaining the professional appearance of the office and is the point of contact for all staff in ordering office supplies with management approval.
• Prepares and maintains records, reports, and other related documentation.
• Serves as liaison between the Executive Director and other agencies as requested.
• Serves as the official record keeper of COG Board information, reports, and minutes. Prepares the COG Board packet and is responsible for distribution.
• Distributes patient liability reports monthly and files electronically.
• Distributes all program reports (service excellence and medication administration), files them electronically, and updates applicable databases.
• Prepares and distributes newsletter/hot topics and training information.
• Prepares Supported Living contracts and addendum letters. Tracks receipt of all contracts and addendums.
• In accordance with State and local laws, policies, and procedures, is responsible for the storage, retention, and dissemination of all COG meeting agendas and minutes.
• Understands and practices professional ethics in keeping with the confidentiality of information and materials.
• Attends staff meetings and other professional meetings and serves on committees as assigned or required.
• Adheres to COG policies and procedures.
• Provides exemplary customer service through courteous, responsive interactions with county board staff, providers, and individuals receiving services.
• The foregoing is not intended to represent an exclusive list of job duties and work characteristics included within the position. Other duties may be required that serve to meet the Council’s operational and program activities.

Qualifications:

• High School Diploma; experience in and knowledge of office practices and procedures; skill in typing and public relations.
• Must maintain a valid Ohio Driver’s License and maintain a status of insurability for motor vehicle insurance in accordance with Clearwater policy.
• Acceptable BCI/FBI background check.

Notes:

• 40 hours per week, Overtime Eligible
• Generally, 8:00 a.m. to 4:00 p.m. Monday through Friday.
• May work flexible hours as needed based on operational needs.
• The position is based in the COG’s Oak Harbor, Ohio office, with the ability to work remotely 1 day per week after probationary period.
• $16.83 per hour, may be higher based on applicant’s experience and skills.

Benefits

• Ohio Public Employees Retirement System (OPERS)
• Health Insurance, Dental Insurance, Vision Insurance, and Life Insurance
• Vacation, Sick, Personal Time, and Holidays

Contact

Send resume to Karen Shaw, Fiscal/HR Assistant, at kshaw@clearwatercog.org or complete an online application at https://clearwatercog.org/careers/

The Clearwater Council of Governments is an Equal Opportunity Employer. We welcome and value diversity in all forms and are committed to creating an inclusive workplace for everyone. If an accommodation is required during the interview process, please let us know when applying.

Job Type: Full-time

Pay: From $16.83 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $17