Human Resources Assistant

The Human Resources Assistant provides support in the daily operations of the Human Resources department. This role focuses on recruitment, onboarding, employee recognition, and record-keeping. The ideal candidate will have strong organizational skills, attention to detail, a commitment to  confidentiality, and an outgoing, positive, and professional demeanor.

• Maintains accurate, organized, and up-to-date human resource files, records, and documentation; ensures integrity and confidentiality of these files.
• Answers frequently asked questions from employees and applicants relating to standard policies, benefits, hiring processes, payroll, etc.; refers more complex questions to Human Resource Director.
• Support the recruitment process by taking ownership of the Clerks career site on NeoGov; manage job postings, identify qualified candidates, conduct initial screening calls, schedule formal interviews, perform background and reference checks, facilitate pre-employment physicals and drug screenings, complete pre-boarding process, etc.
• Coordinates onboarding and offboarding processes, including preparing necessary paperwork and conducting orientations and benefits meetings.
• Assists with employee recognition initiatives, such as organizing employee recognition and appreciation events, maintaining recognition programs, and celebrating work anniversaries or milestones.
• Attends events such as career fairs, seminars, and Administration sponsored activities. These may be held on or off-site and during or outside of normal working hours.
• Acts as liaison between the organization and external benefits providers and vendors.
• Performs periodic audits of human resource files and records to ensure that all required documents are collected and filed appropriately.
• Schedule meetings, interviews, and maintain HR calendar and agenda.
• Provides clerical support to Human Resource Director.
• Performs other duties to assist the Human Resources Director, Human Resources Department, and organization as assigned.

Required:
 

• Graduation from high school or a General Educational Development (GED).

 
Preferred:
 

• Associate degree in Human Resources or a related field from an accredited college or university.
• Prior professional experience in a human resources role.
• Prior experience in a government or professional office setting.
• Current HR certification holder (SHRM-CP or PHR) or actively pursuing certification.
• Strong knowledge of Human Resources principles, practices, and legal requirements (Federal and State of Florida).

Knowledge, Skills, and Abilities:

• Possess excellent customer service and interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, attorneys, external agencies, and the public.
• Skilled in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful.
• Excellent writing skills to compose general correspondence using correct grammar and punctuation and using tone and format appropriate for the intended audience.
• Strong computer skills with proficiency in desktop office solutions, such as Microsoft Office Suite, database applications, email, .pdf file attachments, internet search tools, and various computer peripheral devices.
• Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
• Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms, and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
• Ability to work with confidential and/or sensitive data; interpret and comply with state and federal guidelines.
• Have strong organizational skills with ability to prioritize work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.
• Dependable and able to meet the assigned work schedule, to include events that fall outside of typical working hours. Must be flexible as work assignments may frequently change.
• Ability to work independently with little supervision and exercise good judgement and discretion.
• Comply with legal advice restrictions of the Clerk of the Circuit Court & Comptroller’s Office.

 
Physical Demands: 
 
While performing the duties of this job, the employee is regularly required to be sitting/standing at a desk and working on a computer stand for prolonged periods of time. The employee may be required to reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee will occasionally lift and/or move up to 25 pounds.  Specific vision and hearing abilities required by this job include close vision, color vision, depth perception, ability to adjust focus, and the ability to respond quickly to sounds/spoken words.

Salary : $35,360