What are the responsibilities and job description for the Administrative Assistant II - Vascular Surgery position at Cleveland Clinic?
Join Cleveland Clinic’s Heart, Vascular & Thoracic Institute and become a part of one of the most respected healthcare organizations in the world. Our team of caregivers provides the highest level of patient care, innovative treatments and a welcoming environment to all.
We are seeking an Administrative Assistant for two busy physicians within Cleveland Clinic's Heart, Vascular, and Thoracic Institute one of whom is the Vice Chair of Vascular Surgery and actively engaged with the community. This role requires an individual who can work collaboratively and be an extension of the physician’s professional presence and leadership.
The ideal candidate will be highly organized, responsive, and able to manage multiple tasks simultaneously. The role requires a strong focus on quality, accountability, and integrity. Exceptional performance in this role could lead to further development opportunities within the organization
A caregiver in this position works 8:30am – 5:00pm. This is an in-person position that requires the individual to be on-site 5 days a week.
A caregiver who excels in this role will:
Manage and prioritize multiple assignments simultaneously and effectively such as acting as a liaison between internal and external customers by greeting customers, answering, and triage phone calls.
Administer calendar and schedule management.
Compose and prepare a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.) as required.
Provide coverage of other areas such as front end, point of service and registration.
Coordinate management functions and assist in special projects.
Minimum qualifications for the ideal future caregiver include:
High School Diploma or GED
Three years of office experience
Experience using Microsoft Office Suite products (Outlook, Word, Excel, and Power Point)
Completion of on-line Skills Assessment for demonstrated proficiency level
Demonstrate exceptional clerical, communication and organizational skills
Preferred qualifications for the ideal future caregiver include:
Associate’s Degree
Typing proficiency of 45 wpm with accuracy
Organization & Time Management: Can efficiently manage multiple tasks, prioritize responsibilities, and stay organized in a fast-paced environment
Communication: Strong verbal and written communication skills to effectively interact with the physician, community partners, and other stakeholder
Collaboration: Can work well as part of a team, supporting the physician and colleagues while ensuring smooth operations
Problem-Solving: Proactive approach to identifying challenges and finding solutions, demonstrating flexibility in a dynamic environment
Attention to Detail: High level of accuracy and thoroughness in handling various administrative tasks, including calendar management, and maintaining records.
Responsiveness: Can promptly address requests, inquiries, and urgent tasks while managing a busy schedule
Accountability & Integrity: Strong sense of responsibility and ethical behavior, ensuring tasks are completed with the highest standards of integrity and accountability
Our caregivers continue to create the best outcomes for our patients across each of our facilities. Click the link and see how we’re dedicated to providing what matters most to you: https://jobs.clevelandclinic.org/benefits-2/
Physical Requirements:
Ability to perform work in a stationary position for extended periods
Ability to operate a computer and other office equipment
Ability to travel throughout the hospital system
Ability to communicate and exchange accurate information
In some locations, ability to move up to 20 pounds
Personal Protective Equipment:
Follows standard precautions using personal protective.
Pay Range
Minimum hourly: $16.47
Maximum hourly: $23.61
The pay range displayed on this job posting reflects the anticipated range for new hires. While the pay range is displayed as an hourly rate, Cleveland Clinic recruiters will clarify whether the compensation is hourly or salary. A successful candidate's actual compensation will be determined after taking factors into consideration such as the candidate's work history, experience, skill set, and education. This is not inclusive of the value of Cleveland Clinic's benefits package, which includes among other benefits, healthcare/dental/vision and retirement.
Salary : $1,000 - $1,000,000
