What are the responsibilities and job description for the Risk Managment Administrative Assistant position at Cleveland Group, Inc?
About Cleveland Electric Company:
Cleveland Electric was built on strong family values, hard work, and constant innovation. What began as an electric motor repair company in 1925 has quickly adapted to meet changing demands in an evolving construction market. Over the years, we have contributed to the growth of Atlanta and the Southeast which has in turn fueled the transformation of our business. Today, we are the leading specialty contractor in the Atlanta market, serving the Southeast for almost 100 years.
About the Role:
The Administrative Assistant to the Risk Management Department plays a crucial role in supporting the Director of Risk Management, the Corporate Safety Director, the Risk and Benefits Manager, and the Assistant Safety Manager. This position provides comprehensive administrative assistance to ensure smooth operations across the organization's risk management, safety, and compliance functions.The role requires exceptional organizational skills, attention to detail, and the ability to handle a variety of administrative and documentation tasks, including maintaining compliance records, managing incident reports, and supporting safety training initiatives. The ideal candidate is proactive, adaptable, and committed to contributing to a safe and compliant work environment.
Work Location- Full time/ Onsite
Essential Functions:
Cleveland is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. This commitment extends to all aspects of employment, including hiring, promotion, transfer, compensation, benefits, training, social and recreational programs, and all other conditions and privileges of employment. We embrace diversity and inclusion as essential elements that contribute to the success of our organization. By fostering an inclusive workplace, we aim to create a diverse and talented team that reflects the diversity of the communities in which we operate. We invite all qualified individuals to apply and join us in building a culture that values and respects each person's unique perspectives and experiences.
E-Verify Statement:
We are committed to maintaining a workforce that is legally authorized to work in the United States and complies with immigration laws. As part of our hiring process, we utilize the E-Verify system to confirm the employment eligibility of all new employees. This electronic verification ensures that our team members have the necessary authorization to work in the United States, promoting a lawful and compliant workforce. We adhere to federal regulations and strive to create an inclusive and diverse environment while upholding the highest standards of integrity in our hiring practices.
To all recruitment agencies: Cleveland does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.
#Atlanta
Cleveland Electric was built on strong family values, hard work, and constant innovation. What began as an electric motor repair company in 1925 has quickly adapted to meet changing demands in an evolving construction market. Over the years, we have contributed to the growth of Atlanta and the Southeast which has in turn fueled the transformation of our business. Today, we are the leading specialty contractor in the Atlanta market, serving the Southeast for almost 100 years.
About the Role:
The Administrative Assistant to the Risk Management Department plays a crucial role in supporting the Director of Risk Management, the Corporate Safety Director, the Risk and Benefits Manager, and the Assistant Safety Manager. This position provides comprehensive administrative assistance to ensure smooth operations across the organization's risk management, safety, and compliance functions.The role requires exceptional organizational skills, attention to detail, and the ability to handle a variety of administrative and documentation tasks, including maintaining compliance records, managing incident reports, and supporting safety training initiatives. The ideal candidate is proactive, adaptable, and committed to contributing to a safe and compliant work environment.
Work Location- Full time/ Onsite
Essential Functions:
- Compliance and Documentation Management
- Complete and maintain compliance requirements for ISN, Avetta, and other third-party contractor management platforms, ensuring accuracy and timeliness.
- Track and manage submission deadlines for compliance documents, renewals, and certifications.
- Maintain and follow up on Certificates of Insurance to ensure all necessary parties have updated and accurate records.
- Incident Reporting and Record Management
- Update and maintain the Accident Log, recording new accidents with detailed information, including date, time, location, injury type, and other relevant details.
- Create and save incident files in the Risk Folder by compiling all incident-related details (e.g., incident reports, photos, witness statements).
- File WC-1 forms to initiate the workers' compensation process with the appropriate insurer or authority.
- Document Quality and Presentation
- Edit and format safety and risk documents, such as manuals, inspection reports, and training materials, ensuring clarity, consistency, and professionalism.
- Proofread materials to maintain a high standard of quality and accuracy.
- Training Material Production
- Produce and maintain employee training cards, including typing, printing, laminating, and tracking distributed cards.
- Organize and ensure compliance with training record-keeping policies, coordinating reprints when necessary.
- Data Entry and File Management
- Upload, categorize, and maintain digital records of safety and risk-related documentation for easy retrieval.
- Regularly audit digital records for accuracy and completeness.
- Administrative Support for Risk and Safety Initiatives
- Schedule and coordinate safety training sessions, audits, and internal meetings, including logistics.
- Prepare meeting agendas, compliance reports, safety newsletters, and other communication materials.
- Ensure How's My Driving stickers and vehicle spreadsheets are updated with the most current changes and information.
- Process Certificates of Insurance requests efficiently and accurately and follow up with needed documentation.
- Proven experience in an administrative support role, preferably within risk management, safety, or compliance functions.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
- Strong organizational skills, with exceptional attention to detail and accuracy.
- Ability to manage multiple priorities, meet deadlines, and adapt to a fast-paced environment.
- Excellent written and verbal communication skills.
- Familiarity with ISN, Avetta, or similar contractor management platforms is a plus.
- Competitive Pay
- Eligible for Performance Bonus
- Vehicle Allowance and Fuel Benefit
- Aetna PPO and HSA plans - eligible for coverage upon start date
- Dental PPO and HMO plans - eligible for coverage upon start date
- Free Vision plan
- 401(k) with Employer Match
- Short and Long-Term Disability
- 15 days of PTO (Accrued) and 8 paid holidays
Cleveland is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. This commitment extends to all aspects of employment, including hiring, promotion, transfer, compensation, benefits, training, social and recreational programs, and all other conditions and privileges of employment. We embrace diversity and inclusion as essential elements that contribute to the success of our organization. By fostering an inclusive workplace, we aim to create a diverse and talented team that reflects the diversity of the communities in which we operate. We invite all qualified individuals to apply and join us in building a culture that values and respects each person's unique perspectives and experiences.
E-Verify Statement:
We are committed to maintaining a workforce that is legally authorized to work in the United States and complies with immigration laws. As part of our hiring process, we utilize the E-Verify system to confirm the employment eligibility of all new employees. This electronic verification ensures that our team members have the necessary authorization to work in the United States, promoting a lawful and compliant workforce. We adhere to federal regulations and strive to create an inclusive and diverse environment while upholding the highest standards of integrity in our hiring practices.
To all recruitment agencies: Cleveland does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.
#Atlanta
