What are the responsibilities and job description for the Executive Assistant to CEO position at Client Accelerators?
Job Title: Executive Assistant to CEO
Description:
We are seeking an Executive Assistant to support the CEO of Client Accelerators in their daily activities, both professionally and personally. As an Executive Assistant, you will serve as the liaison between the CEO and the rest of his personal life, executing processes and making decisions on his behalf. You will work on a one-to-one basis with the CEO, handling a variety of tasks related to his working and personal life. Your goal will be to ensure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development, and executing. The ideal candidate will be an independent and critical thinker who is not intimidated by abstract and ambiguous requests. You will need to be flexible, calm under pressure, a strategic thinker, and able to work quickly when needed. You will also need to be able to handle pets and manage their care effectively.
Responsibilities:
* Household & Office Management: Oversee day-to-day operations of the CEO's household, including coordinating contractors and other service providers.
* Pet Care: Manage the well-being of the CEO's dogs, walking & ensuring regular grooming, exercise, and vet appointments are scheduled and completed.
* Grocery Shopping & Meal Prep: Ensure the home is stocked with groceries and meal prepping or coordinating meal services to maintain a healthy diet for the CEO.
* Personal Errands: Complete various errands, such as picking up dry cleaning, shopping, and managing online orders and returns.
* Home & Office Organization: Maintain an orderly and clutter-free home environment, including overseeing seasonal wardrobe changes, household supplies, and home office organization.
* Vendor & Contractor Management: Liaise with vendors and contractors for household maintenance and repairs, ensuring all tasks are completed to satisfaction.
* Administrative Support: Handle ad-hoc administrative tasks as needed, such as document management, research, and handling confidential information.
* Content Creation Support: Assist with setting up and filming YouTube content, including managing camera equipment, lighting, and sound to ensure high-quality production.
* Talent Booking & Coordination: Source, vet, and book talent (e.g., actors, influencers, voice-over artists) for ad filming sessions both for internal agency projects and for client campaigns.
* Special Projects: Assist with research and project management for any special tasks, including sourcing items, coordinating gifts, or planning family vacations.
* Personal Financial Management: Manage & track personal budgets for the CEO, ensure all credit card expenses are logged correctly, & track progress towards CEO's goal of $40,000 a month in passive income.
* Mail Management: Track, manage, categorize and coordinate any and all physical mail with the ops team, specifically with the EA to knock out taxes, insurance and other associated stuff.
Requirements:
* 3 years of experience in a similar role, supporting a high-level executive or business owner.
* Proven ability to manage multiple tasks and adapt to a fast-paced environment.
* Experience with video equipment and a basic understanding of filming principles is a plus.
* Strong organizational and time management skills.
* High attention to detail with the ability to foresee needs and proactively address them.
* Exceptional communication skills, both verbal and written.
* Discretion and confidentiality are paramount.
* Ability to maintain a positive attitude and be a solution-oriented thinker.
* Valid driver's license and reliable transportation.
* Ability to handle pets and manage their care effectively.
* Proficient in Microsoft Office, Google Suite, and other relevant software applications.
What Success Looks Like In Your First 30 - 60 - 90 Days:
* First 30 Days: Assist with the filming and production of 4-6 high-quality YouTube videos, ensuring all aspects of the content creation process are handled efficiently.
* First 60 Days: Take ownership of the CEO's calendar, proactively scheduling and managing all personal and professional appointments with zero conflicts.
* First 90 Days: Fully own and manage all aspects of the CEO's personal life, including household management, travel arrangements, and personal appointments, reducing the CEO's need to intervene by 80%.
Communication Expectations:
* We use Slack for Internal & Client Communications.
* We value over-communication (more context the better).
* We value speed in communication (be prompt in responding or provide context as to why you may be slow to respond).
* Weekly Full Team Meetings.
* Daily Stand Ups with Pod Leads.
* Quarterly In-Person Events with Leadership Team.
Benefits:
* Full Benefits - Dental, Vision, Medical.
* Opportunity to work closely & learn from a dynamic and fast-paced executive.
* Company Leadership Events and Industry Conferences.
* Potential for career growth and expansion into other roles within the organization.
Description:
We are seeking an Executive Assistant to support the CEO of Client Accelerators in their daily activities, both professionally and personally. As an Executive Assistant, you will serve as the liaison between the CEO and the rest of his personal life, executing processes and making decisions on his behalf. You will work on a one-to-one basis with the CEO, handling a variety of tasks related to his working and personal life. Your goal will be to ensure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development, and executing. The ideal candidate will be an independent and critical thinker who is not intimidated by abstract and ambiguous requests. You will need to be flexible, calm under pressure, a strategic thinker, and able to work quickly when needed. You will also need to be able to handle pets and manage their care effectively.
Responsibilities:
* Household & Office Management: Oversee day-to-day operations of the CEO's household, including coordinating contractors and other service providers.
* Pet Care: Manage the well-being of the CEO's dogs, walking & ensuring regular grooming, exercise, and vet appointments are scheduled and completed.
* Grocery Shopping & Meal Prep: Ensure the home is stocked with groceries and meal prepping or coordinating meal services to maintain a healthy diet for the CEO.
* Personal Errands: Complete various errands, such as picking up dry cleaning, shopping, and managing online orders and returns.
* Home & Office Organization: Maintain an orderly and clutter-free home environment, including overseeing seasonal wardrobe changes, household supplies, and home office organization.
* Vendor & Contractor Management: Liaise with vendors and contractors for household maintenance and repairs, ensuring all tasks are completed to satisfaction.
* Administrative Support: Handle ad-hoc administrative tasks as needed, such as document management, research, and handling confidential information.
* Content Creation Support: Assist with setting up and filming YouTube content, including managing camera equipment, lighting, and sound to ensure high-quality production.
* Talent Booking & Coordination: Source, vet, and book talent (e.g., actors, influencers, voice-over artists) for ad filming sessions both for internal agency projects and for client campaigns.
* Special Projects: Assist with research and project management for any special tasks, including sourcing items, coordinating gifts, or planning family vacations.
* Personal Financial Management: Manage & track personal budgets for the CEO, ensure all credit card expenses are logged correctly, & track progress towards CEO's goal of $40,000 a month in passive income.
* Mail Management: Track, manage, categorize and coordinate any and all physical mail with the ops team, specifically with the EA to knock out taxes, insurance and other associated stuff.
Requirements:
* 3 years of experience in a similar role, supporting a high-level executive or business owner.
* Proven ability to manage multiple tasks and adapt to a fast-paced environment.
* Experience with video equipment and a basic understanding of filming principles is a plus.
* Strong organizational and time management skills.
* High attention to detail with the ability to foresee needs and proactively address them.
* Exceptional communication skills, both verbal and written.
* Discretion and confidentiality are paramount.
* Ability to maintain a positive attitude and be a solution-oriented thinker.
* Valid driver's license and reliable transportation.
* Ability to handle pets and manage their care effectively.
* Proficient in Microsoft Office, Google Suite, and other relevant software applications.
What Success Looks Like In Your First 30 - 60 - 90 Days:
* First 30 Days: Assist with the filming and production of 4-6 high-quality YouTube videos, ensuring all aspects of the content creation process are handled efficiently.
* First 60 Days: Take ownership of the CEO's calendar, proactively scheduling and managing all personal and professional appointments with zero conflicts.
* First 90 Days: Fully own and manage all aspects of the CEO's personal life, including household management, travel arrangements, and personal appointments, reducing the CEO's need to intervene by 80%.
Communication Expectations:
* We use Slack for Internal & Client Communications.
* We value over-communication (more context the better).
* We value speed in communication (be prompt in responding or provide context as to why you may be slow to respond).
* Weekly Full Team Meetings.
* Daily Stand Ups with Pod Leads.
* Quarterly In-Person Events with Leadership Team.
Benefits:
* Full Benefits - Dental, Vision, Medical.
* Opportunity to work closely & learn from a dynamic and fast-paced executive.
* Company Leadership Events and Industry Conferences.
* Potential for career growth and expansion into other roles within the organization.
Salary : $40,000
