Administrative Support I

About Climatec

For over 40 years, Climatec has steadily invested in their people, technology, and services to be a trusted business partner for building solutions. As part of the Bosch Building Technologies Integrator Business in North America, Climatec is one of the leading providers of building technologies and energy solutions in the nation – delivering results for thousands of customers, every day. Climatec’s strategic business partners include the world’s leading suppliers of building automation, security, life safety, and energy efficiency technologies.

About Bosch

The Bosch Group is a privately held supplier of innovative technology and services with over 400,000 associates worldwide. Its unique private ownership structure was established to promote entrepreneurial freedom and long-term business focus. Bosch’s operations serve millions of customers across four business sectors: Mobility Solutions, Industrial Technology, Consumer Goods, and Energy and Building Technology.

Level Descriptions:

Level I – Must be able to achieve many objectives of this position. Requires some amount of timely supervision to ensure the proper tasks are being accomplished and that communication is adequate, timely, in the correct manner (i.e. verbal, written, email, etc.)

Level II - Consistently achieves all of the objectives of this position. This individual also provides mentoring and direct day-to-day supervision to level 1 positions.

Senior - Highly experienced in the position. Has advanced skills at laying out and managing others. Has a good understanding of the hardware associated with controls and/or special systems equipment. Understands basic theory behind building systems operations and can assist in troubleshooting both installation and operation.

Job Description

Must be able to achieve many objects of this position. Requires some amount of timely

supervision to ensure the proper tasks are being accomplished and that communication is

adequate, timely, in the correct manner (i.e. verbal, written, email, etc.)

Job Duties & Responsibilities:

• Coordinate with others to ensure the correct parts are ordered for projects.
• Keep the Bill of Material (BOM) up to date at all times.
• Receive, store, and deliver all project material in a timely fashion.
• Manage material loss on projects to zero devices from ordered and received.
• Handle material returned due to excess or failure appropriately. Options may include return to manufacturer with restocking fee, return for replacement, transfer to Climatec inventory, etc.
• Coordinate with field employees and accounting to ensure accurate transfer of all material between inventory, jobs, etc.
• Maintain inventory levels at correct min/max values. Consult and advice others as to what min/max levels should be.
• Perform physical counts on inventories as determined by management. Manage inventory to zero-dollar deviance between physical count and balance sheet value.
• Support other Climatec location material needs appropriately based on local priorities vs. the other locations priorities. This could include travel to other Climatec locations to assist in material handling process development and adherence, physical inventory audits, etc.
• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.
• Directs visitors by maintaining employee and department directories, giving instructions.
• Maintains security by following procedures.
• Office supply inventory
• Maintaining upkeep and inventory of small break room area.
• Answer front desk phone, record messages, and transfer customers to the correct department.
• Update BidTracer information for Branch Office
• Keep track of cell phones and coordinate any changes
• Coordinate meetings for the Tucson Conference Room
• Coordinate and assist with the Vehicle Fleet Maintenance, spare keys and vehicle transition between employees.
• Maintenance of System Specialist Tool Inventory for check out.
• Coordination of the Free Stock parts and Project Manager Cages.
• Coordination of travel request for employees.
• Other duties as assigned.

Skills & Qualifications:

Minimum Qualifications

• High school diploma or equivalent.
• 1 years of experience as Administrative Assistant, demonstrating organizational and communication skills.
• Proficiency with Windows applications, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with a high level of accuracy and dependability.
• Ability to handle conflict and resolve common inquiries or complaints from customers effectively.
• Flexibility to manage multiple tasks simultaneously in a dynamic environment.
• Must have valid Driver’s License.

Preferred Qualifications

• 2 years of experience in administrative or customer-facing roles.
• Proven ability to plan work, sequence priorities, and meet simultaneous deadlines under pressure.
• Excellent verbal communication skills, with the ability to speak confidently in one-on-one settings or small groups.
• Strong writing skills, including the ability to create articulate and grammatically correct correspondence.
• Demonstrated ability to handle conflict with professionalism and composure.
• Prior experience with material handling including purchasing, receiving, warehousing, shipping, and inventory control.

Essential Job Functions:

• Be able to lift and carry ladders, drawings, personal computers, material, etc.
• Be able to spend significant time standing and walking on construction sites.
• Be able to climb several flights of stairs or ladders throughout a typical day on a construction site.
• Maintain a satisfactory driving record which, per Climatec’s vehicle policy, allows the individual to drive a company vehicle.
• Be physically able to kneel, stoop and crawl.
• Other duties as assigned.

Employee Benefits:

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• 401K w/ company match
• Life/AD&D/LTD
• Paid Vacation/Sick/Holidays
• Employee Assistance Program
• Pet Insurance

Application Process:

Please submit your resume along with a cover letter detailing your relevant experience and how you meet the qualifications outlined above. Additionally, please include any relevant certifications or examples of successful project implementations.

Additional Information:

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. If you need accommodation for any part of the application process, please send an email to talentacquisitionteam@climatec.com or call 602-944-3330 to speak with Human Resources and let us know the nature of your request.

By choice, we are committed to a diverse workforce - EOE/Protected Veteran/Disabled.

All your information will be kept confidential according to EEO guidelines.

Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.